Administrative Assistant I (Secretary) Seaford High School

Seaford School District; Seaford (DE); On-site; USD 36,000 - 48,000; Full time

Job summary

Seaford High School is seeking an Administrative Assistant I (Secretary) to support the office operations and assist administration with a variety of secretarial tasks. The role requires a high school diploma and strong clerical skills, including typing and record keeping, with proficiency in Microsoft Office.

Responsibilities include greeting visitors, handling mail, assisting with student registration, attendance reporting, and preparing communications for staff, students and families.

Qualifications

• Minimum high school diploma with secretarial coursework or business training.
• Proficiency in clerical tasks, typing and record keeping.
• Experience with technology and Microsoft programs preferred.
• Professional communication with the public and phone etiquette.
• Good attendance and reliable performance; prior school experience preferred.

Responsibilities

• Serve as receptionist and greet visitors courteously.
• Distribute mail, maintain mailroom and main office areas.
• Assist with student registration and document transfer.
• Maintain attendance records and post data to Infinite Campus as needed.
• Prepare communications to staff, students and parents via multiple channels.
• Manage office equipment, supplies and service records.
• Support safety reporting and coordinate with administrative staff.
• Handle confidential materials and meet deadlines.

Skills

Typing

Record keeping

Clerical skills

Microsoft Office

Education

High school diploma

College degree preferred

Tools

Microsoft Office

Job description

Administrative Assistant I (Secretary) - Seaford High School

Description: The Secretary is responsible to assist administration in maintaining the efficient and professional operation of the office and performing a variety of secretarial tasks under the direction and supervision of building or district administration of Seaford High School/Seaford School District.

Qualifications

• Minimum high school diploma with documented business and/or secretarial course work beyond high school level; college degree preferred
• Proficiency in clerical skills including typing and record keeping
• Knowledge of and experience with technology; Microsoft programs preferred
• Ability to communicate and relate to the public in a professional, courteous and efficient manner including proper telephone etiquette skills
• Established record of good attendance and performance
• Previous school-level experience preferred
• Develop and maintain effective and cooperative working relationships
• Work confidentially
• Complete work amid constant interruptions
• Comply with schedules and meet deadlines

Performance Responsibilities

• Acts as the receptionist to the office and school visitors and answers a variety of questions for the public in a courteous manner
• Distributes mail and packages upon arrival
• Maintains orderly mailroom and main office areas
• Assists with registration of new students/withdrawal of students. Provide families with appropriate materials/forms and handles the transfer of documents/files
• Keeps accurate daily attendance records of students' absences, tardies and early dismissals; including the posting of appropriate information to Infinite Campus
• SART meetings, letters, scheduling meetings report to Visiting Teacher
• Uses the computer for maintaining, upgrading and reporting on the pupil accounting system
• Issues bus passes
• Keeps form bank stocked and clearly labeled
• Greets visitors and issues passes when appropriate
• Maintains office machines (copier, fax, printer, etc.) monitors and orders supplies for these devices and maintains service records
• Prepares/distributes communications to staff, students and parents using a variety of methods including email, website and handouts
• Is knowledgeable of the district's phone and email to be able to assist staff members and troubleshoot issues
• Manages the printing and distribution of report cards
• Check in substitutes
• Maintains student cumulative record files
• Create collect and maintain September 30th Unit Count documentation and complete all Count related forms and documents by the given deadlines
• Identify when students may qualify for McKinney/Vento and take appropriate steps to provide services when necessary
• Maintain communication with administrative and custodial staff to report safety issues and maintenance matters that may occur during the day
• Prepare and distribute correspondence, notices, meeting minutes and reports as directed
• Processes documents related to the School Choice Process and tracks correspondence regarding status of choice students
• Maintain office files with the most up to date and organized information. Communicates changes in information appropriately to those who utilize the information
• Performs other duties as assigned

Physical and Mental Demands, Work Hazards

Works in standard office and school building environments.

TEMPORARY POSITION: No

Note: All temporary positions will end on June 30th.

NUMBER OF MONTHS/DAYS: 12 Month 261 Days

Note: Months/days will be pro-rated to start date.

FULL TIME OR PART TIME: Full Time

ELIGIBLE FOR "STATE SHARE" OF BENEFITS: Yes

PENSION ELIGIBLE POSITION: Yes

NOTE: A minimum of a high school diploma or GED is required for all employees of the Seaford School District.

Special Conditions of Employment

All new state employees will be required to participate in the State of Delaware's Direct Deposit system. With direct deposit, wage and salary payments are deposited in the employee's bank account via electronic funds transfer.

All final candidates for employment must have a satisfactory criminal background check before being placed on contract/payroll as per State of Delaware regulations. Candidates must submit via IdentoGo using information provided by Seaford School District to make an appointment. The cost of the criminal background check is $85 (expense borne by the prospective employee). Final candidates must also receive a satisfactory child protection registry check via the online Portal and code provided by Seaford School District.

Final candidates must also produce documentation of Mantoux skin test results for entrance to school system.

The State of Delaware has initiated a lag pay policy which means that new employees will receive the first paycheck at the end of the second pay period of work.

The Seaford School District reserves the right to extend or shorten the application and/or interview period, to fill or not fill a position, to modify the job requirements within one's primary area of certification, and to reject any or all applications for just cause.

The State of Delaware does not discriminate against qualified persons with disabilities in its programs or services. Persons with disabilities are encouraged to contact the Human Resource and Public Information Office, at [phone], as soon as possible to request an auxiliary aid or service.

The Seaford School District is an Equal Opportunity Employer and does not discriminate against employees, applicants, visitors, or others, and does not deny access to educational or other services, based on any characteristic prohibited by law. Inquiries about compliance should be made to the Title IX, District 504 and ADA Compliance Coordinators. The following have been appointed to serve as the District's Compliance Coordinators. These coordinators can be contacted at the District Office at 390 N. Market St. Ext. or at [phone].

DISCLAIMER: If there is any conflict in interpretation between this posting and information from the Delaware Department of Education, the Delaware Department of Education prevails.

Grade Configurations

• West Seaford Elementary School - Kindergarten through Grade 2
• Blades Elementary School - Kindergarten through Grade 2
• Central Elementary School - Grade 3 through Grade 5
• Frederick Douglass Elementary School - Grade 3 through Grade 5
• Seaford Middle School - Grade 6 through Grade 8
• Seaford High School - Grade 9 through Grade 12