Administrative Assistant I - Pulmonary Function Lab

Beth Israel Deaconess Medical Center, Inc.; Boston (MA); On-site; USD 28,000 - 38,000; Part time

Job summary

Beth Israel Deaconess Medical Center, Inc. in Boston seeks a part-time clerical assistant to provide basic administrative support to a department. You will greet visitors, answer phones, route calls and handle routine documents amid a busy healthcare setting.

The schedule is Tuesday, Wednesday and Thursday from 7am to 2pm with some flexibility; prior experience in basic office tasks and comfort with computer systems preferred.

Qualifications

• High School diploma or GED required.
• Associate's degree preferred.
• 0-1 years related work experience required.
• Basic familiarity with computers.
• Ability to navigate at a basic level within web-based applications.

Responsibilities

• Answers telephones and/or greets visitors/patients.
• Takes accurate messages or routes call to appropriate person.
• Provides routine services and assistance as necessary.
• Collects, compiles and disseminates information and/or data according to guidelines and established procedures.
• Compiles and distributes routine reports following established procedures.
• Performs routine clerical duties, such as opening and sorting mail, delivering and retrieving patient records, photocopying materials and sorting, collating and distributing documents.
• Organizes and files information, patient files, data, etc. following established procedures.
• Types routine or standardized correspondence and forms as requested and in accordance to quality standards.
• Routes documents for signatures or authorizations.
• Enters specified data or information into hospital or department systems, databases or spreadsheets accurately.
• Operates office equipment, such as copiers, fax machines, etc.
• Monitors and restocks routine office supplies as necessary.

Education

High School diploma or GED

Associate's degree preferred

Job description

Job Summary:

Provides basic clerical and administrative support for a department. Interacts with diverse populations including the public, visitors, patients, medical staff practitioners and medical center staff. The standard hours will be Tuesday, Wednesday and Thursday 7a-2p, but there is some flexibility.

Job Description:

Essential Responsibilities:

• Answers telephones and/or greets visitors/patients.
• Takes accurate messages or routes call to appropriate person.
• Provides routine services and assistance as necessary.
• Collects, compiles and disseminates information and/or data according to guidelines and established procedures.
• Compiles and distributes routine reports following established procedures.
• Performs routine clerical duties, such as opening and sorting mail, delivering and retrieving patient records, photocopying materials and sorting, collating and distributing documents.
• Organizes and files information, patient files, data, etc. following established procedures.
• Types routine or standardized correspondence and forms as requested and in accordance to quality standards.
• Routes documents for signatures or authorizations.
• Enters specified data or information into hospital or department systems, databases or spreadsheets accurately.
• Operates office equipment, such as copiers, fax machines, etc.
• Monitors and restocks routine office supplies as necessary.

Required Qualifications:

• High School diploma or GED required.
• Associate's degree preferred.
• 0-1 years related work experience required.
• Basic familiarity with computers.
• Ability to navigate at a basic level within web-based applications.

Competencies:

• Decision Making: Ability to make decisions that are based on specific instructions, standard practices and established procedures which generally require little or no supervision.
• Problem Solving: Ability to address problems that are routine, somewhat repetitive and generally solved by following clear directions and procedures and by identifying opportunities for process improvements.
• Independence of Action: Ability to follow general instructions and procedures as provided. Work is monitored by supervisor/manager.
• Written Communications: Ability to read, and write in English in order to understand basic safety instructions and take direction from supervisors; communicate effectively with patients, families and other medical center staff; and respond to basic questions.
• Oral Communications: Ability to understand spoken English in order to follow basic safety instructions and take direction from supervisors; communicate effectively in basic English with patients, families and medical center staff in response to routine questions.
• Knowledge: Ability to demonstrate basic knowledge of fundamental concepts, practices and procedures with the ability to use them in routine situations. Specialized knowledge not required.
• Team Work: Ability to interact respectfully with other employees, professional staff and/or external contacts to offer ideas, identify issues, obtain information or deliver services.
• Customer Service: Ability to demonstrate a positive attitude and respond to requests in a timely and respectful manner.

Physical Nature of the Job:

Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally.

Pay Range:

$20.50 - $27.59 The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.

Equal Opportunity Employer/Veterans/Disabled At Beth Israel Lahey Health, we are driving the change in health care that Massachusetts wants and needs. Our culture promotes continuous learning, growth, innovation and a sense of belonging. We make it a priority to offer comprehensive compensation and benefits and help you achieve a healthy and balanced life. While you're busy caring for and supporting our patients, we take care of you.