ADMINISTRATIVE ASSISTANT I - 67032216

State of Florida; Orlando (FL); On-site; USD 37,000 - 40,000; Full time

Job summary

State of Florida is seeking an Administrative Assistant I to support the Medicaid Waiver unit within the Agency for Persons with Disabilities. The role requires precise clerical work, data handling, and coordination with regional staff to ensure timely operations.

Responsibilities include maintaining records, preparing spreadsheets, processing records transfers, and assisting with travel vouchers and mail duties.

Qualifications

• Two years experience providing administrative support in a professional office setting.

Responsibilities

• Photocopies request documentation, returning originals to requestor or fax/mail/file per request. This should be done within 1 business day of request.
• Organizes and maintains records, filling systems and tracking systems. Reviews data for accuracy and completeness.
• Prepares spreadsheets for Medicaid Waiver unit’s submission. Reviews for typographical-grammatical errors to ensure timely and quality work products.
• Processes the transfer and receipt of the consumer's Central Record within 5 working days, forwards records to units with required time frames and maintains a transfer log.
• Serves as backup to Suncoast Region’s Ft. Myers Field Office clerical staff by answering phones, routing complex inquiries to appropriate staff for responses.
• Prepares travel vouchers for unit staff for reimbursement, maintains copies of all travel vouchers and returns to liaison within two days.
• Processes all unit mail twice daily, including outgoing mail to Waiver Support Coordinators, APD staff and returned Medicaid Summary of Services.
• Participates in staff meetings, workshops, training sessions and meetings as assigned.
• Acts as back up for WSC selection process.
• Performs other duties as assigned.

Skills

ABC data system

iBudget

Excel

Lotus Notes

Zix mail

PowerPoint

Tools

Administrative support

Job description

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The State Personnel System is an E-Verify employer. For more information click on ourE-Verify Website .

Requisition No:882309

Agency: Agency for Persons with Disabilities

Working Title: ADMINISTRATIVE ASSISTANT I - 67032216

Position Number:67032216

Salary: $36,886.40 to $39,804.18 Annually

POSITION: Administrative Assistant l - Career Service

WORKING TITLE: Administrative Assistant

POSITION NUMBER: 67032216

OPEN COMPETITIVE OPPORTUNITY

This posting may close before the posted closing date.

CANDIDATE POOL: Future vacancies may be filled from this advertisement for a period of up to six months.

This position is not a Telework position and is required to report to the APD office in the area it serves.

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck. The State’s total compensation package for eligible employees features a highly competitive set of employee benefits, including:

• Annual and Sick Leave benefits.
• Nine paid holidaysand onePersonal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com ).

The Agency seeks team members who demonstrate the qualities of being humble, hungry, and smart and lead others to embody the same. This entails lacking excessive ego, sharing credit, being self-motivated, and exercising good judgment and intuition regarding the subtleties of group dynamics.

This position with APD will serve staff and management across the Agency. Your work will impact the workplace culture, our community, and the population we serve as we continuously strive to achieve the Agency’s mission.

*Responses to the qualifying questions are required and must be verifiable based on your submitted application, and “see resume” will not be considered an acceptable response.

SALARY RANGE

$36,886.40- $39,804.18 Annually $1,418.71 - $1,530.93 Bi-weekly

Position Summary

This position assists and supports the Waiver Unit and other staff within the Medicaid waiver work stream and also coordinates with other administrative support staff within the region to ensure administrative functions are conducted timely to promote Regional operations.

The Work You Will Do

• Photocopies request documentation, returning originals to requestor or fax/mail/file per request. This should be done within 1 business day of request. Review data for accuracy and completeness.
• Organizes and maintains records, filling systems and tracking systems. Reviews data for accuracy and completeness.
• Prepares spreadsheets for Medicaid Waiver unit’s submission. Reviews for typographical-grammatical errors to ensure timely and quality work products.
• Processes the transfer and receipt of the consumer's Central Record within 5 working days, forwards records to units with required time frames and maintains a transfer log.
• Serves as backup to Suncoast Region’s Ft. Myers Field Office clerical staff by answering phones, routing complex inquiries to appropriate staff for responses.
• Prepares travel vouchers for unit staff for reimbursement, maintains copies of all travel vouchers and returns to liaison within two days.
• Processes all unit mail twice daily, including outgoing mail to Waiver Support Coordinators, APD staff and returned Medicaid Summary of Services.
• Participates in staff meetings, workshops, training sessions and meetings as assigned.
• Acts as back up for WSC selection process.
• Performs other duties as assigned.

Minimum Qualifications

• Two years experience providing administrative support in a professional office setting.

Knowledge, Skills, And Abilities

Knowledge of:

• The ABC data system, iBudget system, Excel spread sheets, lotus notes, Zix mail, Power Point

Ability to:

• Compile, organize and analyze data.
• Provide technical assistance in a human services program.
• Plan, organize and coordinate work assignments.
• Establish and maintain effective working relations with others.

Additional Information

Profile Completion

To qualify for this position, applicants must complete all fields in the Candidate Profile, including their work history with the month and year.

Resumes and other documentation can be attached to provide additional information but will not replace the required completed Candidate Profile.

Retiree Notice

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon your retirement date.

Direct Deposit Program

As a condition of employment, a person appointed to a position in the State Personnel System is required to participate in the Direct Deposit Program. Rather than receiving a paper paycheck, your funds will be deposited directly into your account at your financial institution. This will be accomplished by Electronic Funds Transfer. Banks, savings and loan associations, and credit unions are eligible to accept such deposits. Retirement funds are also required to be in the Direct Deposit Program.

It is the policy of the Florida Agency for Persons with Disabilities that applicants for employment undergo Level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.

No applicant for a designated position will be employed or permitted to volunteer until the Level 2 screening results are received, reviewed, and approved by the Agency.
Level 2 background screening shall include, but not be limited to, fingerprinting for Statewide criminal and juvenile records checks through the Florida Department of Law Enforcement and Federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.

Pursuant to S. 110.1127(1), Florida Statutes, this position requires a background investigation, including fingerprinting.

APD only hires U.S. citizens and those lawfully authorized to work in the U.S. APD participates in the U.S. government’s employment eligibility verification program (E-Verify), which electronically confirms an employee’s eligibility to work in the U.S. after completing the employment eligibility verification form (I-9).

All applicants should complete the online application process.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements.Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.