ADMINISTRATIVE ASSISTANT I - 60055568

Florida; Jacksonville (FL); On-site; USD 32,000 - 46,000; Full time

Job summary

Florida is seeking an organized Administrative Assistant I to join the Jacksonville team. The role involves supporting the Leadership and program staff, handling clerical tasks, preparing reports, and managing travel vouchers.

Strong communication and data handling skills are essential. The position requires at least three years of clerical experience, proficiency with Microsoft Office, and the ability to manage multiple tasks in a fast-paced environment.

Qualifications

• Three years of secretarial or clerical work experience.
• High school diploma or equivalent; college education may substitute for experience.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
• Ability to lift 25 pounds and handle basic office equipment.

Responsibilities

• Operate a personal computer and office equipment.
• Prepare administrative reports, documents, and correspondence.
• Prepare travel vouchers and maintain travel records.
• Maintain files and records; manage correspondence and logs.
• Support program staff and leadership with administrative tasks.

Skills

Communication

Organization

Data handling

Multitasking

People skills

Education

High school diploma or equivalent

College education substitute for experience

Tools

Microsoft Office (Word, Excel, PowerPoint)

Adobe/Visio

Document scanning

Job description

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:884275

Agency: Children and Families

Working Title: ADMINISTRATIVE ASSISTANT I - 60055568

We are looking for an organized professional individual who has the ability to multi-task, and demonstrates excellent computer and people skills. This position will be in Jacksonville and will work closely with the Leadership team, Program Office staff, and other administrative support staff for the Economic Self Sufficiency program. Background in clerical and administrative support duties preferred.

EXAMPLES OF WORK PERFORMED:

• Responsible for operating a personal computer and other office equipment
• Prepare administrative reports, documents, and correspondence.
• Research, gather data and prepare written reports and independently initiate special projects.
• Prepare correspondence, reports, memorandums, staff meeting minutes, and other material on general and technical subjects.
• Prepare, type and submit travel vouchers for ESS Program staff.
• Maintain required contact lists.
• Copy and distribute correspondence and other materials to units and other personnel.
• Plans workflow and time utilization in order to maintain high level of productivity and to complete work on schedule.
• Maintains all files and records of office correspondence, documents, reports, and other materials.
• Assists with Random Moment Sampling, tracking correspondences, maintaining logs, creating charts and graphs.
• Handles Client Relation updates and tracking for completion.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of the principles and techniques of effective communication, verbally and in writing.
• Knowledge of office procedures and practices.
• Knowledge of standard business formats and styles for letters and business forms.
• Knowledge of the methods of data collection.
• Knowledge of basic arithmetic.
• Ability to deal with the public in a tactful, courteous and effective manner
• Ability to organize, maintain, compile, analyze, review data for accuracy and completeness for management and administrative decisions.
• Ability to organize and maintain filling systems.
• Ability to plan, organize and coordinate work assignments.
• Ability to establish and maintain effective working relationships with others.
• Ability to use correct spelling, punctuation and grammar.
• Ability to operate general office equipment.
• Ability to handle telephone calls in a courteous and effective manner.

MINIMUM REQUIREMENTS:

Three years of secretarial or clerical work experience. College education from an accredited institution or vocational/technical training can substitute at the rate of 30 semester, 45 quarter or 720 classroom hours for each year of the required experience. A high school diploma or its equivalent can substitute for one year of the required work experience.

Must be able to lift 25 pounds or more.

Knowledge of Microsoft Office Word, Excel, and Power Point. Must be familiar with Adobe and Visio, document scanning and DVS Capture.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location:

JACKSONVILLE, FL, US, 32211 JACKSONVILLE, FL, US, 32202 JACKSONVILLE, FL, US, 32204 JACKSONVILLE, FL, US, 32205 JACKSONVILLE, FL, US, 32206 JACKSONVILLE, FL, US, 32207 JACKSONVILLE, FL, US, 32208 JACKSONVILLE, FL, US, 32209 JACKSONVILLE, FL, US, 32210 JACKSONVILLE, FL, US, 32212 JACKSONVILLE, FL, US, 32216 JACKSONVILLE, FL, US, 32218 JACKSONVILLE, FL, US, 32219 JACKSONVILLE, FL, US, 32221 JACKSONVILLE, FL, US, 32222 JACKSONVILLE, FL, US, 32224 JACKSONVILLE, FL, US, 32225 JACKSONVILLE, FL, US, 32226 JACKSONVILLE, FL, US, 32231 JACKSONVILLE, FL, US, 32244 JACKSONVILLE, FL, US, 32246 JACKSONVILLE, FL, US, 32250 JACKSONVILLE, FL, US, 32254 JACKSONVILLE, FL, US, 32256 JACKSONVILLE, FL, US, 32259 JACKSONVILLE, FL, US, 33207

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.