ADMINISTRATIVE ASSISTANT I - 37020519 1 1 1

Florida; Estero (FL); On-site; USD 35,000 - 36,000; Full time

Job summary

Florida Department of Environmental Protection (DEP) is seeking an Administrative Assistant I to support Koreshan State Park operations in Estero, FL. The role focuses on administrative services, purchasing, budgeting, and reporting to ensure smooth park operations.

Responsibilities include processing invoices, maintaining records, handling communications, and training staff on procedures. The role requires strong organizational skills, attention to detail, and ability to work rotating shifts as

Qualifications

• Ability to follow verbal and written instructions.
• Ability to communicate effectively, verbally and in writing.
• Ability to prepare and maintain financial records.
• Ability to maintain files and filing systems.
• Ability to solve complex problems.
• Ability to operate radio equipment.
• Ability to perform cash register/point of sale transactions.
• Ability to interact with visitor inquiries in a tactful and courteous manner.
• Ability to understand and apply rules, directives, policies, laws and regulations.
• Ability to prepare reports.
• Ability to work independently with minimum supervision.
• Ability to lift 40 pounds.
• Ability to establish and maintain effective working relationships with others.
• Ability to work rotating shifts, including nights, holidays, and weekends as needed.
• Ability to maintain a valid Florida Driver’s License.
• Ability to successfully complete background check and fingerprinting.
• Skill in personal computer operation.
• Skill in operating general office equipment.
• Skill in use of database and word processing software.
• Knowledge of good public relations.
• Knowledge of basic arithmetic.
• Knowledge of administrative principles and practices.
• Knowledge of basic accounting.

Responsibilities

• Assists Park Manager in planning and implementing administrative activities.
• Processes invoices, MFMP requisitions and p-card transactions.
• Manages SAMAS/FLAIR, FIMS, Oculus, PPMTS systems.
• Acts as Office Manager for office operations.
• Researches and arranges for purchasing goods and services.
• Prepares requisitions and ensures purchasing compliance.
• Trains OPS and FTE in ranger station procedures.
• Handles mail and telephone inquiries and messages.
• Maintains files and records of correspondence and documents.
• Performs other related duties as required.

Skills

Verbal & written communication

Financial record keeping

File management

Problem solving

Public relations

Regulatory knowledge

Independent work

Cash handling

Customer service

Office procedures

Tools

MFMP

FIMS

Oculus

PPMTS

SAMAS/FLAIR

Job description

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ADMINISTRATIVE ASSISTANT I - 37020519 1 1 1

Date: Oct 8, 2026

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:885189

Working Title: ADMINISTRATIVE ASSISTANT I - 37020519 1 1 1

Position Number:37020519

Salary: $2902.03 month/$34,824.36 annual

Koreshan State Park is looking for a self-motivated park service professional to fill an Administrative Assistant I position. The applicant must possess good visitor service and administrative skills. The applicant will support the park in administrative services.

DUTIES AND RESPONSIBILITIES:

Compliance with the processing requirements of Chapter 215.422, F.S. is mandatory. Persistent failure to comply with this section by any agency of the state shall constitute good cause for discharge of employees duly found responsible, or predominantly responsible, for failure to comply.

Assists Park Manager in planning, coordinating, and implementing all administrative activities for such required accounting procedures as annual revenue audits, purchase order audits, budget monitoring, oversight of fiscal data, contracts and records, development and implementation of policies and procedures to implement department guidelines, daily, weekly and monthly reports. Processes invoices, MFMP requisitions and purchasing card (p-card) transactions and other related items pertaining to the office administration for payment. Manage SAMAS/FLAIR reports, FIMS, Oculus, PPMTS database and future tracking systems. Act as Office Manager for office operations and ensure smooth operation of office procedures.

Researches and arranges for purchasing goods and services. Prepares requisitions for goods and services and processes invoices in MFMP, processes p-card transactions, and performs other duties related to purchasing. Ensures that alltransactionsadhere to the State’s purchasing guidelines.

Trains and assists OPS and FTE in ranger station procedures for park business system, fiscal compliance, and revenue reporting.

Receives and routes mail. Maintains tracking system to ensure correspondence, reports and other work is performed in a timely fashion. Answers telephone, visitor questions, and delivers messages

Sets up and maintains all files and records of correspondence, documents, reports, and other materials relating to park operations, budget and purchasing in adherence to department retention schedule. Maintains personnel files.

OTHER – Performs other related duties as required

Required Knowledge, Skills, and Abilities:

• Ability to follow verbal and written instructions/directions.
• Ability to communicate effectively, verbally and in writing.
• Ability to prepare and maintain financial records.
• Ability to maintain files and filing systems.
• Ability to solve complex problems.
• Ability to operate radio equipment.
• Ability to perform cash register/point of sale transactions.
• Ability to interact with visitor inquiries in a tactful and courteous manner.
• Ability to understand and apply rules, directives, policies, laws and regulations.
• Ability to prepare reports.
• Ability to work independently with minimum supervision.
• Ability to lift 40 pounds.
• Ability to establish and maintain effective working relationships with others.
• Ability to work rotating shifts, including nights, holidays, and weekends as needed.
• Ability to maintain a valid Florida Driver’s License.
• Ability to successfully complete background check and fingerprinting
• Skill in personal computer operation
• Skill in operating general office equipment
• Skill in use of database and word processing software
• Knowledge of good public relations.
• Knowledge of basic arithmetic.
• Knowledge of administrative principles and practices.
• Knowledge of basic accounting.

Minimum Qualifications:

• Valid Driver’s License

Position of Special Trust Requirement:

This position is designated as a Position of Special Trust in accordance with DEP Directive 422, Positions of Special Trust or Responsibility. Successful completion of background screening will be required for this position.

Additional reviews may be performed to screen for preferred qualifications, experience and education. You may be contacted to participate in an additional selection process which may consist of written exercises, work samples, skills tests, and interviews. Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.

Pay:

$2,985.36 month/$35,824.32 annual

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

3800 Corkscrew Road

Cradled by majestic oaks along the banks of the Estero River, Koreshan State Park’s historic buildings and gardens area testament to the industrious livesand unique beliefs of the Florida pioneers. A quiet and peaceful refuge amid busy Fort Myers, the park's interpretative and natural resources provide great opportunities to learn and to enjoy nature . The park is located on US 41 at Corkscrew Road .

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com ).

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation.Candidatesrequiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DEP Human Resources (HR) Office at [phone]. DEP requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location

ESTERO, FL, US, 33928 FORT MYERS, FL, US, 33907 FORT MYERS, FL, US, 33919 FORT MYERS, FL, US, 33916 FORT MYERS, FL, US, 33966 FORT MYERS, FL, US, 33913 FORT MYERS, FL, US, 33902 FORT MYERS, FL, US, 33912 FORT MYERS, FL, US, 33994 FT MYERS BEACH, FL, US, 33931 FORT MYERS, FL, US, 33908

Nearest Major Market: Fort Myers
Nearest Secondary Market: Cape Coral

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.