ADMINISTRATIVE ASSISTANT I - 37020341

State-of-Florida; Marathon (FL); On-site; USD 33,000 - 41,000; Full time

Benefits offered by this job

Annual and Sick Leave

Nine paid holidays

Health insurance options

Retirement plan

Job summary

Curry Hammock State Park is seeking an Administrative Assistant I to support the Park Manager with budgeting, purchasing, reporting and daily administrative tasks. You will manage records, process requisitions and assist with park operations and public information.

The role requires strong organizational skills, a valid driver’s license, and the ability to work independently in a park setting located in Marathon, FL.

Qualifications

• Knowledge of administrative principles and practices.
• Ability to plan, coordinate and implement meetings and events.
• Proficiency in MS Word, Excel and database software.

Responsibilities

• Assist Park Manager with planning, coordinating and implementing administrative activities including audits, budget monitoring and reporting.
• Handle purchasing, bids, contracts and requisitions; track park budget and P-card processes.
• Provide information to visitors, manage reservations and support public relations.
• Supervise OPS staff and assist with hiring and Talent Management.

Skills

Administrative principles

Meetings planning

Microsoft Word

Microsoft Excel

Database software

Tools

P-card process

SAMAS/FLAIR

EMIS

Oculus

PPMTS

Job description

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The State Personnel System is an E-Verify employer. For more information click on ourE-Verify Website .

Requisition No:882323

Working Title: ADMINISTRATIVE ASSISTANT I - 37020341

This position is located in Marathon, Florida

Previous applicants must re-apply to be considered

Position Overview and Responsibilities:

Compliance with the processing requirements of Chapter 215.422, F.S. is mandatory. Persistent failure to comply with this section by any agency of the state shall constitute good cause for discharge of employees duly found responsible, or predominantly responsible, for failure to comply.

Assists Park Manager in planning, coordinating, and implementing all administrative activities such as: annual ticket audits, purchasing audits, budget monitoring, the overseeing of fiscal data and records, and completion of daily, weekly and monthly reports. Assists management with purchasing, bids, work projects, requisitions, contracts, and other necessary administrative functions. Tracks/reconciles the park’s budget. Oversees Purchasing Card (P-card) process ensuring accuracy and timely submission. Acts as purchasing agent for P-cards, FPO’s and requisitions. Manage SAMAS/FLAIR reports, EMIS, Oculus, PPMTS database and future tracking systems. Sets up and maintains all files and records of correspondence, documents, reports, and other materials relating to the park budget and purchasing.

Answers phones, operates radio equipment and maintains logs. Assists in administrative activities related to computerized reservation system. Explains facilities and services provided for public use, enjoyment and education; meets visitors, answers questions, provides information and directions. Assists with daily ranger station opening/closing procedures and revenue reporting and assists with operation as needed. Attempts to resolve visitor complaints while maintaining good public relations. Assists with public service announcements and press releases as needed. Provides natural and cultural history information to visitors as needed.

Assists in overseeing lower-level employees (OPS office staff). Monitors performance evaluations ensuring timely submission. Prepares Personnel Action Requests, performs timekeeper functions, and assists with hiring and Talent Management utilizing People First.

Receives and reads incoming mail, screens items that can be handled personally, forwarding the remainder to supervisor or other park staff with necessary background material. Maintains tracking system to ensure correspondence, reports and other work is performed in a timely fashion. Tends to telephone, answers visitor questions and delivers messages.

May be responsible for serving as the Administrative Assistant for operations parks, providing administrative support based of two park’s operational needs and workload demands.

Performs other related duties as required.

Required Knowledge, Skills, and Abilities:

KNOWLEDGE OF:

• administrative principles and practices
• planning, coordinating and implementing meetings, training programs and special events

SKILL IN:

• personal computer operation including Microsoft Word, Microsoft Excel and database software

ABILITY TO:

• understand and apply applicable rules, regulations, policies/procedures relating to administrative functions
• prepare and maintain financial records
• communicate effectively verbally and in writing
• prepare correspondence and administrative reports
• work independently
• establish and maintain effective working relationships with others

Minimum Qualifications:

• Valid driver’s license

Position of Special Trust Requirement:

This position is designated as a Position of Special Trust in accordance with DEP Directive 422, Positions of Special Trust or Responsibility. Successful completion of background screening will be required for this position.

Pay:

$3,083.33 plus $105.73 Competitive Area Differential monthly/$37,000.00 annually

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

Curry Hammock State Park

65200 Overseas Highway

SUPERVISOR

Corliss Castro, Park Manager, 305-289-2690

Curry Hammock State Park is looking for a self-motivated park service professional to fill an Administrative Assistant I position, providing a high level of administration to Park Manager in managing Curry Hammock State Park. The applicant must possess good administrative skills and be able to work independently.

Striking in its seclusion along a stretch of the Keys known for development, this untarnished sanctuary will entice even the most seasoned travelers.

Curry Hammock State Park is the largest undeveloped parcel of land between Key Largo and Big Pine Key.

Curry Hammock provides vital habitat for many local and migrating species and hosts record numbers of peregrine falcons every fall.

On calm days,paddlers come and go finding their own quiet slice of paradise, and on windy, wild days, the park bubbleswith the activity and excitement of kiteboarders.

The park protects large areas of mangrove swamp, rockland hammocks and seagrass beds essential to the Florida Keys ecosystem.

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions (For more information, please clickwww.myfrs.com );

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation.Candidatesrequiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DEP Human Resources (HR) Office at [phone]. DEP requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements.Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.