Administrative Assistant I

Genesis10; Pittsburgh (Allegheny County); Hybrid; USD 10,000 - 60,000; Full time

Job summary

A financial services staffing company is seeking an experienced Administrative Assistant to support corporate action processes in Pittsburgh. This role involves providing client support, maintaining documentation, and ensuring timely payments related to proxy votes. The position requires administrative experience and knowledge of MS Office, with preferred knowledge in financial services and processes. This is a 12-month contract with a hybrid work model.

Benefits

Medical, Dental, Vision

Health Savings Account

401K

Sick Pay

Remote opportunities available

Qualifications

• Knowledge of Proxy Support and voting processes.
• 2 years of total work experience.
• Experience in financial services processing and corporate actions.

Responsibilities

• Support Proxy & Class Actions process with clients.
• Handle client inquiries and ensure timely payments.
• Maintain documentation and recordkeeping.

Skills

Knowledge of MS Office

Administrative work experience

Education

Bachelor's degree

Tools

Excel

Job description

Genesis10 is seeking an Administrative Assistant for our financial services client in Pittsburgh, PA. This is a twelve-month contract role requiring 4 days a week onsite and 1 day a week work from home.

Compensation: $18/hr W2- $20/hr W2

Summary and Responsibilities

Provides support in the execution of mandatory and voluntary corporate action-related custody and accounting processing, processing liability notices, processing and allocating dividend and interest payments, and processing class action litigations and proxy voting. Primarily responsible for supporting the Proxy & Class Actions process with our client's vendors, ensuring our client's clients maintain their ability to vote on Proxy meetings and class action payments are made timely to clients. Supports and completes basic client inquiries and requests. May assist others with more complex requests. Reconciles our client's client holdings versus agent holdings to ensure accurate proxy ballots. Ensures all relevant documentation and recordkeeping is maintained within event files. Contributes to our client's client conversion, release and continuous improvement activities. Provides knowledge and technical assistance, determining when the more complex problems should be referred to a supervisor or senior professional. May provide guidance to more junior staff. Responsible for the quality and completion of own work.

Requirements

• Knowledge of MS Office
• Administrative work experience

Preferred skills

• Bachelor's degree
• 2 years of total work experience
• Intermediate Excel knowledge
• Experience in financial services processing and corporate actions
• Knowledge on Proxy Support and on Voting in Annual General Meetings and understanding the key dates when the meetings are announced

Benefits of Working with Genesis10

• Access to hundreds of clients, most who have been working with Genesis10 for 5-20+ years.
• The opportunity to have a career-home in Genesis10; many of our consultants have been working exclusively with Genesis10 for years.
• Access to an experienced, caring recruiting team (more than 7 years of experience, on average.)
• Behavioral Health Platform
• Medical, Dental, Vision
• Health Savings Account
• Voluntary Hospital Indemnity (Critical Illness & Accident)
• Voluntary Term Life Insurance
• 401K
• Sick Pay (for applicable states/municipalities)
• Commuter Benefits (Dallas, NYC, SF)
• Remote opportunities available

Genesis10 is an Equal Opportunity Employer. Candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.