Administrative Assistant (HQ) - TBICOE

Federallabs; Silver Spring, Northern (MD, KY); Hybrid; USD 40,000 - 55,000; Full time

Job summary

Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) seeks an Administrative Assistant to support TBICoE HQ leadership in Silver Spring, MD.

The role involves preparing reports, minutes, correspondence, and editing documents, spreadsheets, and presentations, while managing calendars, appointments, and phone inquiries. TBICoE is a DHA DoD program focused on warfighter brain health, with a mission to advance clinical standards and knowledge translation across DHA facilities

Qualifications

• Experience providing administrative support and clerical duties.
• Ability to prepare reports, meeting minutes, correspondence, documents, spreadsheets and presentations.
• Experience in managing schedules and coordinating appointments.

Responsibilities

• Prepare reports, meeting minutes and correspondence.
• Create and edit documents, spreadsheets and presentations.
• Manage schedules and itineraries; answer and transfer phone calls.
• Knowledge of business unit policies.

Skills

Administrative support

Clerical duties

Job description

Join the HJF Team!

HJF is seeking an Administrative Assistant who performs a wide range of administrative and clerical duties to support the TBICoE HQ leadership to include the Branch Chief, Assistant Branch Chief, and section Chiefs. Some general tasks include preparing reports, meeting minutes and correspondence; creating and editing documents, spreadsheets and presentations. Assists in managing schedules, arranging appointments and itineraries and answering and transferring phone calls. Detailed knowledge of business unit policies.

This position will be in support of the Traumatic Brain Injury Center of Excellence (TBICoE) in Silver Spring, MD. TBICoE is a branch of the Research Support Division in the Research and Engineering Directorate (R&E) of the Defense Health Agency (DHA). DHA is a Federal Program within the Department of Defense (DoD). TBICoE, known previously as the Defense and Veterans Brain Injury Center (DVBIC), has been congressionally mandated since 1992 and is currently a matrixed research, dissemination, and knowledge translation program, supporting warfighter brain health and readiness by advancing the traumatic brain injury state of the science and clinical standards.

TBICoE’s mission to support the warfighter is executed through subject matter experts embedded across DHA facilities with expertise in TBI clinical research investigations, surveillance, clinical tool development and training, cognitive monitoring and assessment, and dissemination of TBI tools, products, and education/training materials to DoD medical personnel, service members, including Guard, Reserve, and operational medics/corpsmen, veterans with TBI, and families/caregivers of the warfighter

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike.Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.