Administrative Assistant - High School

Minot High School; Minot (ND); On-site; USD 28,000 - 40,000; Full time

Job summary

Minot High School is seeking an Administrative Assistant to support the school’s operations. The role involves handling clerical tasks, data entry, and customer service for staff, students, and families in a fast-paced high school environment.

The position requires a High School Diploma or GED with three years of administrative experience. Expect standard 8-hour days, confidentiality, and adherence to district policies. Immediate start and full‑time schedule are offered.

Qualifications

• High School Diploma or GED and three years of administrative support and computer experience.
• Experience handling clerical tasks, data entry, record keeping, and customer service.
• Familiarity with school policies, accounting and payroll basics is a plus.

Responsibilities

• Performs clerical, technical, and administrative duties including calendars, data entry, and document processing.
• Provides information and assistance to students, the public, and district staff.
• Coordinates workflows, meetings, and special arrangements; communicates operational information.
• Reviews and processes files, applications, registrations, invoices, and technical documents.
• Prepares correspondence and information packets; attends meetings and records proceedings.
• Maintains confidentiality of records and follows district policies.

Skills

Planning

Report writing

Communication

Data entry

Customer service

Independent judgment

Teamwork

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Administrative Assistant - High School

Minot Public Schools Minot High School - Minot, North Dakota Open in Google Maps

This job is also posted in Minot Public School District

Job Details

Job ID: 5956359

Application Deadline: Oct 23, 2026 11:59 PM (Central Standard Time)

Posted: Oct 09, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

Hours Per Day:
8 hours

SUMMARY
Under basic supervision, performs a variety of administrative support functions to assist MPS staff with technical, clerical, and operational duties; performs special assignments, updates records and computer database, and provides information and assistance to customers; resolves operational issues, using knowledge of the operations and policies of MPS.

ESSENTIAL FUNCTIONS __ Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function.

Essential duties and responsibilities may include, but are not limited to, the following:

• Performs experienced clerical, technical, and administrative duties, including special projects, special program activities, managing calendars, data entry, record keeping, records research, and processing documents; performs duties in accordance with MPS policy and procedures, and within scope of authority; duties may vary according to job assignment and work skills.
• Uses knowledge of MPS policies and procedures to assist work group with special projects, special events, administrative support, technical assignments, and office support functions; coordinates work group activities, schedules, meetings, and special arrangements.
• Provides information, instructions, and assistance to students, the public and others having business with the District; assists customers with requests, applications, school forms, and other documents; answers questions and resolves issues within scope of authority and training.
• Coordinates and organizes operational workflow; exercises initiative and independent judgment in performing duties; applies judgment to resolving problems, analyzing data, and making decisions; tracks school/department issues, and assures the effective communication of operational information.
• Uses training and experience in area of assignment to perform specialized technical work; reviews and processes files, applications, registrations, special MPS forms, invoices, and technical documents.
• Collects statistical data and compiles data for reports; researches and updates files and databases; locates information for staff and others as authorized.
• Prepares correspondence; compiles and distributes information packets, and other communications; prepares meeting agendas, attends meetings, records and transcribes proceedings.
• Performs bookkeeping and timekeeping duties; resolves technical issues.
• Cross-trains in a variety of MPS functions, and assists staff as directed.
• Supports the relationship between the Minot Public School District and the general public by demonstrating courteous and cooperative behavior when interacting with clients, visitors, and District staff; maintains absolute confidentiality of work-related issues, client records, and District information; follows compliance rules governing child abuse; performs related duties as required or assigned.

Education, Training and Experience Guidelines
High School Diploma or GED equivalent; AND three years administrative support and computer experience, preferably at MPS; OR an equivalent combination of education, training and experience.

Knowledge of:

• MPS policies and procedures.
• Policies, rules, and regulations covering school operations and specific areas of assignment.
• MPS administration policies, including accounting, payroll, and personnel rules.
• Operations, services, and activities performed by assigned school/department.
• Methods and techniques of researching and compiling data for reports and presentations.
• Customer service principles, protocols, and methods.
• Personal computers utilizing standard and specialized software applications.
• Record keeping and file maintenance principles and procedures.

Skill in:

• Planning, prioritizing, and completing assignments with minimum supervision.
• Writing professional reports and correspondence from brief instructions.
• Understanding, explaining, and applying relevant rules, regulations, policies, and procedures.
• Using initiative and independent judgment within established procedural guidelines.
• Researching and compiling data for reports and technical documents.
• Dealing tactfully and courteously with the public.
• Following verbal and written instructions and procedures.
• Entering data into a computer system with speed and accuracy.
• Establishing and maintaining cooperative working relationships with co-workers.
• Communicating effectively verbally and in writing.

LICENSE AND CERTIFICATION REQUIREMENTS
A valid North Dakota State Driver’s License may be required.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT
Work is performed in a standard office environment.

This position is subject to veteran's preference.

Position Type: Full-Time

Salary: $24.55 to $24.55 Per Hour

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• David McQueen , Principal
• Minot High School
• Email: [e-mail]