ADMINISTRATIVE ASSISTANT (HARDWARE ENGINEERING)

Aero Simulation, Inc.; Tampa (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

Aero Simulation, Inc. is seeking an Administrative Assistant to support the Hardware Engineering team. The role focuses on managing engineering project documentation, data entry into ERP, and maintaining controlled records.

You will also assist with creating materials for customer meetings and support site audits at customer facilities. The ideal candidate has an Associates Degree or equivalent experience, strong Microsoft Office skills, and the ability to work in a team environment.

Qualifications

• Associates degree or equivalent experience required.
• Strong proficiency with Microsoft Office (Excel, Word, PowerPoint, Outlook) is required.
• Experience with AutoCAD and ERP systems is a plus.
• Familiarity with flight simulators or the simulator industry is a plus.

Responsibilities

• Produce hardware documentation PDALs (Product Drawings and Associated Lists).
• Enter part/drawing numbers into ERP system.
• Save AutoCAD drawings as PDFs and upload documentation into release cycles.
• Maintain electronic and paper documentation.
• Assist in creating presentation materials for customer meetings.
• Support configuration audits at customer facilities.

Skills

Microsoft Office

Communication skills

Teamwork

Education

Associates Degree

Equivalent experience

Tools

AutoCAD

ERP systems

Flight simulators knowledge

Job description

THE COMPANY

For over 40 years, Aero Simulation, Inc. (ASI) has provided quality flight training devices to the US Military. ASI has successfully built numerous training systems with a primary focus on aircrew and maintenance training systems. Our current programs include, but are not limited to, the B-1 Training Systems (Air Force), E-2D Training Systems (Navy), CH-53E Training Devices (USMC), IMOMS (Coast Guard), Navigation, Seamanship, Shiphandling Trainer – NSST (Navy). To learn more about ASI visit Programs- Aero Simulation, Inc.

Position Summary

The Administrative Assistant – Hardware Engineering is responsible for assisting the Hardware Engineering team. This position will largely help with managing engineering project documentation and handling data entry. This role will also support configuration audits at customer facilities.

Essential Duties And Responsibilities

• Produce hardware documentation PDAL’s (Product Drawings and Associated Lists) which includes printing, binding, and ensuring all drawings are present.
• Enter data such as part and drawing numbers into our ERP system.
• Saving AutoCAD drawings as PDFs.
• Upload documentation and data into our release cycle.
• Maintain documentation (electronic and paper).
• Assist with development of presentation materials for customer meetings.
• Support customer events such as configuration audits at customer facilities.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Requirements

Experience Requirements

ENTRY – 0-3 Years

MID – 3-7 Years

• Proficiency in office software such as Excel, Word, PowerPoint, and Outlook is required.
• Knowledge of AutoCAD software is a plus.
• Familiarity with ERP systems used in a production/manufacturing environment is a plus.
• Knowledge and experience with flight simulators or the simulator industry is a plus.

Additional Required Skills And Abilities

• Ability to develop and maintain positive working relationships with internal and external customers.
• Ability to adapt communication style and messaging to different audiences.
• Ability to manage multiple priorities and projects simultaneously.
• The candidate must be able to work in a team environment, or independently, as necessary, and be a self-starter who will resolve problems effectively and efficiently.
• Keen attention to detail to deliver solutions that meet project requirements.

Education Requirements

ENTRY – Associates Degree or any equivalent combination of training and experience.

MID – Equivalent experience to education and three years’ experience.

Employment Requirements

U.S. Citizenship Required: As a federal contractor supporting the U.S. warfighter, it is required that all employees in this role be United States citizens in compliance with government contract and security requirements.

Background Check: Must be able to successfully pass an initial background screening.

Security Clearance: Must be able to obtain and maintain an active Department of Defense (DoD) security clearance. The selected candidate will be subject to a government security investigation and must meet eligibility requirements for access to classified information, as required by the position.

Work Schedule Flexibility: Occasional overtime and alternate shifts may be required to meet customer schedules, critical deadlines, or program milestones.

Travel Requirements: Must be able and willing to travel domestically and, on occasion, internationally to customer sites, partner locations, or project meetings in support of contract objectives.

Drug-Free Workplace: ASI maintains a Drug-Free Workplace. Applicants and employees are subject to pre-employment and random drug testing in accordance with company policy.

Employment Contingency: All employment offers are contingent upon the successful completion of all background checks, security clearance requirements, and drug-screening results.

Physical Requirements

• Candidate must be able to work in small-confined spaces (simulator cockpits)
• Typically, employees sit comfortably to do their work, interspersed by brief periods of standing, walking, bending carrying papers and books, and extensive periods requiring the use of computer terminals to accomplish work objectives.
• Additional skills may be required to perform additional task(s) specific to work location, department or line of business.

WORK ENVIRONMENT

Work is primarily performed in an office environment consisting of offices and cubicles with low to moderate noise and bright or dim lighting. The work is fast-paced and sometimes involves extreme deadline pressures. The nature of the work requires a high degree of teamwork and cooperation with other members of the staff as well as external customers.

Note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications that are required of the employee for the job. Duties, responsibilities, and activities may change at any time with or without notice.

The following policies apply to all areas of employment, including recruitment, hiring, training and development, promotion, transfer, termination, layoff, compensation benefits, social and recreational programs, and all other conditions and privileges of employment in accordance with applicable federal, state, and local laws.

Candidate Reasonable Accommodation

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify Aero simulation, Inc. by e‑mail at [e-mail] or by calling directly at 813-867-4447.

ADA Policy

It is the policy of ASI to comply with all the relevant and applicable provisions of the Americans with Disabilities Act (ADA) and its Amendments. ASI will not discriminate against any qualified employee or job applicant with respect to any terms, privileges, or conditions of employment because of a person's physical or mental disability. ASI also will make reasonable accommodation wherever necessary for all employees or applicants with handicaps, disabilities, provided that the individual is otherwise qualified to safely perform the duties and assignments connected with the job and provided that any accommodations made are not an undue hardship for ASI.

Equal Employment Opportunity

ASI is proud to be an Equal Employment Opportunity and Aff All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, domestic/civil partnership or marital status, national origin, disability, status as a protected veteran or any other characteristic protected by law. We strive for everyone to be valued, connected, and empowered to reach their potential and contribute their best.

E-Verify

ASI is proud to be an E-Verify employer. E-Verify is an internet-based system that compares information from an employee’s Form I‑9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security and Social Security Administration records to confirm employment eligibility.

Pay Transparency Policy Statement

ASI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise, have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the legal duty to furnish information.