Administrative Assistant - GME

Memorial Health; Savannah (GA); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Medical benefits

Dental and vision coverage

Mental health support

401(k) with match

Tuition assistance

Adoption assistance

Life insurance

Discount programs

Job summary

Memorial Health University Medical Center in Savannah, GA is seeking an Administrative Assistant to support the Graduate Medical Education (GME) program. You will provide administrative support to GME leadership, program directors, and trainees, coordinate meetings and prepare reports and presentations, and help maintain required records.

Ideal candidates are highly organized with strong communication skills, proficient in MS Office, and able to handle sensitive information with discretion in a

Qualifications

• High school diploma or GED required.
• Minimum of 2 years of administrative support experience, preferably in healthcare.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational, time management, and multitasking skills.

Responsibilities

• Provide administrative support to GME leadership, program directors, coordinators, and trainees.
• Coordinate meetings, schedules, educational conferences, and special events.
• Prepare correspondence, reports, meeting agendas, minutes, and presentation materials.
• Maintain accurate resident, faculty, and program records in accordance with ACGME requirements.
• Assist with onboarding, orientation, credentialing, and graduation activities for residents and fellows.
• Manage calendars, travel arrangements, and departmental communications.
• Monitor and maintain office supplies, equipment, and departmental files.
• Support recruitment activities, including interview scheduling and candidate communication.

Skills

Organizational skills

Communication

Multitasking

Discretion/Confidentiality

Time management

Detail-oriented

Education

High school diploma or GED

Tools

Word

Excel

Outlook

PowerPoint

Job description

Do you have the career opportunities as an Administrative Assistant you want with your current employer? We have an exciting opportunity for you to join Memorial Health University Medical Center, part of the nation's leading provider of healthcare services, HCA Healthcare.

Job Summary And Qualifications

We are seeking a highly organized and detail-oriented Administrative Assistant to support the Graduate Medical Education (GME) Program. This role provides comprehensive administrative support to the GME leadership team, program directors, faculty, residents, and fellows. The ideal candidate will possess exceptional communication skills, strong organizational abilities, and the capacity to manage multiple priorities in a fast-paced academic healthcare environment.

Key Responsibilities

• Provide administrative support to GME leadership, program directors, coordinators, and trainees.


• Coordinate meetings, schedules, educational conferences, and special events.


• Prepare correspondence, reports, meeting agendas, minutes, and presentation materials.


• Maintain accurate resident, faculty, and program records in accordance with Accreditation Council for Graduate Medical Education (ACGME) requirements.


• Assist with onboarding, orientation, credentialing, and graduation activities for residents and fellows.


• Manage calendars, travel arrangements, and departmental communications.


• Monitor and maintain office supplies, equipment, and departmental files.


• Support recruitment activities, including interview scheduling and candidate communication.


• Ensure confidentiality of sensitive employee, resident, and organizational information.


• Assist with data entry, tracking, and reporting for accreditation and compliance purposes.


• Collaborate with internal departments and external partners to support educational initiatives and program operations.

What qualifications you will need:

• High school diploma or GED required.


• Minimum of 2 years of administrative support experience required; Healthcare Administrative experience preferred.


• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.


• Strong organizational, time management, and multitasking skills.


• Excellent verbal and written communication skills.


• Ability to maintain confidentiality and exercise sound judgment.

At Memorial Health University Medical Center, you'll be part of a dedicated team committed to developing the next generation of physicians while supporting excellence in patient care, education, and research. We offer competitive compensation, comprehensive benefits, professional development opportunities, and a collaborative work environment.

Benefits

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services


• Wellbeing support, including free counseling and referral services


• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence


• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling


• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing


• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Note: Eligibility for benefits may vary by location.

Memorial Health University Medical Center has provided quality healthcare services since 1955, giving patients access to highly-trained physicians and advanced technology. Our 600+ bed hospital is one of the region's leading acute care facilities that serves 35 counties across southeast Georgia and southern South Carolina. Located in Savannah, Georgia, we are a regional referral center for heart care, cancer care, trauma care, children's care, high-risk pregnancies and high-risk newborn care. Our hospital includes the region's only Level I trauma center and children's hospital, as well as the Savannah campus of Mercer University School of Medicine.

At Memorial Health, our care like family culture extends to our patients, our people and our community. We are committed to each other because when we join together, our patients are cared for in the safest and most compassionate way.

HCA Healthcare has been recognized as one of the World's Most Ethical Companies by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"Bricks and mortar do not make a hospital. People do."- Dr. Thomas Frist, Sr.

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.