Administrative Assistant - Full Time - Days

CH_127 Schuyler Hospital, Inc; Montour Falls (NY); On-site; USD 29,000 - 37,000; Full time

Job summary

Cayuga Health System, at Seneca View Skilled Nursing Facility in Montour Falls, NY, seeks an administrative professional to support SNF operations. You will handle confidential data, coordinate admissions and transfers, and assist with care planning communication.

Primary duties include file maintenance, data entry in Meditech, and maintaining software systems; strong communication is essential. Onsite, Mon-Fri schedule with a competitive hourly pay and benefits.

Qualifications

• Associate degree in secretarial science or equivalent education/experience.
• Excellent grammar, spelling, punctuation, and formatting skills; professional interaction with visitors and staff.
• Typing ability of 60+ wpm and experience creating reports and correspondence.
• High initiative with strong problem-solving skills; able to make rapid decisions and manage details.

Responsibilities

• Maintains files and ensures confidentiality; census reports and incident tracking.
• Manages admissions, discharges, and transfers; data entry in Meditech; notices ombudsman of changes.
• Schedules weekly care conference notices and distributes baseline care plans to families and residents.
• Oversees Medicare certification tracking and physician signatures.
• Manages referral logs and notifications for Medicaid resident status changes.
• Updates wander system, maintains software (Point Click Care), and supports PBJ submissions.

Skills

Typing 60+ wpm

Office administration

Communication skills

Problem solving

Teamwork

Education

Associate degree in secretarial science

Bachelor's degree

Tools

Meditech

PointClickCare

PBJ submissions

Job description

About Cayuga Health Cayuga Health offers patient-centered, comprehensive health services at Cayuga Medical Center in Ithaca; Schuyler Hospital in Montour Falls; and more than 40 medical offices in the Finger Lakes and Central New York. Cayuga Health employs more than 450 providers from 40+ specialties. Additional services include a neo-natal intensive care unit, a home health care agency, an addiction recovery organization, and a skilled nursing facility. Cayuga Health is a member of Centralus Health, a community-based integrated delivery system. Our mission is to deliver high-quality care, empower our teams to succeed, and improve the wellbeing of the communities we serve. Our commitment to quality personalized care begins with our exceptional team—over 6500 employees strong. At Cayuga Health, you will work in a collaborative environment that values excellence, integrity, compassion and stewardship. Together, we create an environment where empathy, honesty and a dedication to quality thrive, empowering us to make a positive impact on the lives we touch. We offer competitive wages, comprehensive benefits, and professional development opportunities to help our employees grow and thrive. Whether you are just starting your career or taking the next step in healthcare, we invite you to join us in shaping the future of care in our communities. Learn more at www.cayugahealth.org. Performs various administrative tasks utilizing knowledge of office procedures. Works directly with the SNF Administrator to maintain communication and efficiency in office operation. Works closely with the Director of Social Work, Director of Nursing and Activities Director in carrying out responsibilities related to the interdepartmental functions of the position.

Roles and Responsibilities

• Maintains files and ensures the security of confidential information, including daily/weekly census reports, unscheduled PBT reports, resident filing, data entry into SNF Incident Reports, and restraint tracking database.
• Manages administrative tasks for admissions, discharges, and transfers, including data entry into Meditech, completion of admission packets, creation of resident labels/bracelets, and notifying the ombudsman of unplanned changes.
• Schedules weekly resident care conference notices and distributes baseline care plans to families and residents in a timely manner.
• Oversees Medicare certification and recertification tracking, ensuring timely acquisition of physician signatures.
• Manages the Seneca View referral log, tracks referrals for civil rights compliance, and handles County Department of Social Services notifications (DSS-3559) for changes in Medicaid resident status.
• Updates the wander system, maintains Point Click Care software, assists with HCS reports, MDS, Apex, and PBJ submissions, answers phones, relays messages, and performs other job-related duties as assigned.

Required Skills and Experience

• Associate degree in secretarial science or equivalent education/experience.
• Appropriate prior administrative assistant experience.
• Excellent grammar, spelling, punctuation, and formatting skills; adept at interacting with visitors and employees in a friendly and professional manner, including handling difficult situations effectively.
• Required computer skills and typing ability of 60+ wpm, with experience in creating various correspondence and reports.
• High initiative with strong problem-solving skills, capable of making rapid decisions and managing details calmly; flexible and willing to work extra hours as needed.

Preferred Skills and Experience

• Bachelor's Degree strongly preferred.
• Proven ability to contribute to a team, deliver results on time and within budget, and experience in project management.

Location and Travel Requirements

Onsite - Seneca View Skilled Nursing Facility - 220 Steuben St, Montour Falls, NY 14865 Shift: (Mon-Fri) between the hours of 8:00 AM - 6:00 PM Pay Range Disclosure $20.75 to 26.50 per hour plus benefits

Cayuga Health System and its affiliates are committed to treating all patients, providers, staff and volunteers equitably and with dignity, ensuring the highest levels of safety, care and respect, and striving to recognize and overcome biases and policies that contribute to disparities in healthcare access, equitable care and positive health outcomes for all. We are proud to be an Equal Employment Opportunity employer, supporting the growth and health of our employees and community by embracing the rich diversity, needs and circumstances of all peoples and prioritizing opportunities to build a diverse and inclusive workplace. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable protected characteristics. If you require reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact the Cayuga Health Talent Acquisition team at [e-mail].

We're excited you're considering joining our team. At Centralus Health, we foster a culture of care, trust, and belonging. Here, you’ll have the opportunity to grow and thrive in your career while making meaningful connections with patients, families, colleagues, and communities.