Administrative Assistant Full Time

ScionHealth; Gardena (CA); On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k)

FSA/HSA

Life Insurance

Paid Time Off

Wellness programs

Job summary

ScionHealth in Gardena, CA is seeking an Administrative Assistant to initiate and coordinate clerical and secretarial functions within the hospital office, collaborating with the CEO/COO and department leaders to keep workflows efficient.

You’ll manage correspondence, schedule meetings, arrange travel, maintain records, and monitor budgets while upholding patient and staff confidentiality. One year of secretarial experience and fluent English are required; a high school diploma is preferred.

Qualifications

• One year of administrative secretarial experience.
• Must read, write and speak fluent English.
• Must have good and regular attendance.
• Approximate percent of time required to travel: 0%.

Responsibilities

• Assist the CEO/COO or assigned Department Leader with routine administrative office function support services.
• Order supplies; completes and authorizes requisitions.
• Compile and organize data for annual department budget.
• Monitor and reconcile expenditures of budgeted funds.
• Put together data from different sources for special projects; prepares reports.
• Maintain procedures and controls to promote communication and information flow.
• Perform secretarial duties, typing, correspondence, preparing reports and emails.
• Maintain departmental records, files, policy, and procedures manuals.
• Maintain good working relationships within and with other departments.
• Schedule meetings between departments, directors/managers.
• Demonstrate flexibility and organization.
• Maintain confidentiality of all patients and/or employee information.

Skills

Fluent English

Education

High School Diploma or Equivalent

Job description

Description

Kindred Hospital South Bay, a long-term acute care hospital offers the same in-depth care you would receive in a traditional hospital, but for an extended recovery period. We partner with your physician and offer 24-hour clinical care seven days a week so you can start your journey to wellness. Not far from highway 110, we are conveniently located near shopping malls, restaurants and Recreation Park.

Job Summary

Responsible for initiating and coordinating the clerical and secretarial functions required of an administrative office such as managing correspondence and word processing, making travel arrangements, answering telephone and e-mail inquiries, organizing meetings and files.

Essential Functions

• Assists the CEO/COO or assigned Department Leader with routine administrative office function support services.
• Demonstrates the ability to order supplies; completes and authorizes requisitions.
• Demonstrates the ability to compile and organize data for annual department budget.
• Demonstrates the ability to monitor and reconcile expenditures of budgeted funds.
• Able to put together data from different sources for special projects; prepares reports.
• Maintains procedures and controls to promote communication and adequate information flow.
• Demonstrates the ability to perform secretarial duties, typing, correspondence, preparingreports and emails.
• Maintains departmental records, files, policy, and procedures manuals.
• Maintains a good working relationship both within the department and with other departments.
• Is a resource person both within the department and to other departments.
• Schedules meetings between departments, directors/managers.
• Demonstrates the ability to be flexible and organized.
• Maintains confidentiality of all patients and/or employee information.

Knowledge/Skills/Abilities/Expectations

• Approximate percent of time required to travel: 0%
• Must read, write and speak fluent English.
• Must have good and regular attendance.
• Performs other related duties as assigned.

Pay Range: $23.00-$26.64/hr.

ScionHealth has a comprehensive benefits package for benefit-eligible employees that includes Medical, Dental, Vision, 401(k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness.

Qualifications

Education

• High School Diploma or Equivalent including education equivalent to completion of secondary school or demonstrated ability to perform the essential functions of the role. (Preferred)

Licenses/Certification

• None

Experience

• One year of Administrative secretarial experience.