Administrative Assistant | FT | Days | Memphis

Methodist Le Bonheur Healthcare; Memphis (TN); On-site; USD 36,000 - 60,000; Full time

Job summary

Methodist Le Bonheur Healthcare in Memphis is seeking an administrative support professional to perform clerical, secretarial, and general office tasks. You will use Microsoft Office to prepare correspondence and coordinate departmental activities.

This role requires 1-3 years clerical experience, strong organizational skills, and excellent communication. You will interact with internal and external customers and help maintain records while supporting daily operations.

Qualifications

• Must have clerical experience (1–3 years).
• Proficient in typing and word processing.
• Strong written and verbal communication.
• Ability to manage a diverse workload and prioritize tasks.

Responsibilities

• Types and prepares correspondence for the department using Office programs.
• Greets visitors, answers calls, and handles mail.
• Performs administrative, scheduling and support tasks.
• Orders and maintains supplies and equipment.
• Maintains departmental records per policies and regulations.
• Performs other office duties as required (at least 10% of duties).

Skills

Microsoft Office

Typing

Communication

Organizational Skills

Education

No Education Required

Tools

Office Suite

Job description

If you are looking to make an impact on a meaningful scale, come join us as we embrace the Power of One!

We strive to be an employer of choice and establish a reputation for being a talent rich organization where Associates can grow their career caring for others. For over a century, we’ve served the health care needs of the people of Memphis and the Mid‑South.

Responsible for providing clerical, secretarial, and administrative support as required by the department. Uses independent judgment to plan, prioritize, and organize a diverse workload. Interacts with a wide variety of internal and external customers. Models appropriate behavior as exemplified in MLH Mission, Vision and Values.Working at MLH means carrying the mission forward of caring for our community and impacting the lives of patients in every way through compassion, a deliberate focus on service expectations and a consistent thriving for excellence.

A Brief Overview

Responsible for providing clerical, secretarial, and administrative support as required by the department. Uses independent judgment to plan, prioritize, and organize a diverse workload. Interacts with a wide variety of internal and external customers. Models appropriate behavior as exemplified in MLH Mission, Vision and Values.

What you will do

• Types and/or prepares correspondence and/or materials for the department using Microsoft Office programs.
• Offers assistance to visitors, answers the telephone, and handles mail for the department.
• Performs administrative, scheduling and support functions for the department.
• Orders and maintains supplies, materials, equipment, etc., for the department.
• Maintains various departmental records in compliance with department policy, hospital policy and/or governmental regulations.
• Performs various office support duties specific to the department assigned (check all that apply). This section must constitute at least 10% of job duties or considered “Other job duties.”

Education/Formal Training Requirements

• Required - No Education Required No Education Required

Work Experience Requirements

• Required - Clerical 1-3 years

Knowledge, Skills and Abilities

• Must be proficient in the Microsoft Office program or programs (Word, Excel, PowerPoint) as indicated in the specific function within the department.
• Skill and proficiency in performing secretarial responsibilities such as typing and letter composition.
• Skill and proficiency in oral and written communication including spelling, grammar, punctuation, and composition.
• Proficient in use of basic office equipment; multi‑line phones; and data entry.
• Demonstrated organizational skills with ability to set priorities and meet deadlines.
• Ability to evaluate problematic situations and be able to adapt, respond to, and/or notify/advise appropriate staff in order to resolve the situation/issue.
• Demonstrates discretion in dealing with confidential information and sensitive issues.
• Proven record of providing excellent customer service both internally and externally.

Supervision Provided by this Position

• There are no lead or supervisory responsibilities assigned to this position.

Physical Demands

• The physical activities of this position may include climbing, pushing, standing, hearing, walking, reaching, grasping, kneeling, stooping, and repetitive motion.
• Must have good balance and coordination.
• The physical requirements of this position are: light work - exerting up to 25 lbs. of force occasionally and/or up to 10 lbs. of force frequently.
• The Associate is required to have close visual acuity to perform an activity, such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; or extensive reading.
• The conditions to which the Associate will be subject in this position: The Associate is not substantially exposed to adverse environmental conditions; job functions are typically performed under conditions such as those found in general office or administrative work.
• May be required to travel between Methodist LeBonheur Healthcare hospitals.

Our Associates are passionate about what they do, the service they provide and the patients they serve. We value family, team and a Power of One culture that requires commitment to the highest standards of care and unity.

Boasting one of the South's largest medical centers, Memphis blends a friendly community, a thriving and growing downtown, and a low cost of living. We see each day as a new opportunity to make a difference in the lives of the people in our community.