Administrative Assistant, Fellowship Coordinator, and Financial Analyst - Marshall Pediatrics

Marshall Health; Huntington (VA); On-site; USD 35,000 - 52,000; Full time

Job summary

Marshall Health in Virginia seeks an organized administrative professional to provide comprehensive secretarial support to the department, including typing, proofreading, transcribing correspondence, filing, and calendar management.

You will assist with travel planning for national meetings, coordinate fellowship activities Neonatal-Perinatal Medicine and Pediatric Hospital Medicine, support faculty and trainees, and help ensure compliance with RRC requirements while delivering efficient on-site

Responsibilities

• Provides secretarial support including typing, composing and proofreading, and transcribing correspondence. Obtains journal articles as needed.
• Answers telephone, screens calls, refers callers/visitors to appropriate individuals.
• Processes incoming and outgoing mail. Opens, sorts, and prioritizes correspondence. Makes copies as needed.
• Maintains Outlook calendar for meetings, and makes travel arrangements for national meetings.
• Assists with the preparation of materials, agendas, notes and handouts, including help to organize faculty retreats under the direction of the chair and various faculty.
• Assists with itineraries and on-site support for both Visiting Professors and faculty and trainee candidates.
• Maintains files and equipment. Order office supplies.
• Assists other staff as requested.
• Participates in educational activities and programs.
• Serves as fellowship coordinator for two small fellowships, Neonatal-Perinatal Medicine and Pediatric Hospital Medicine.
• Helps the Fellowship Program Directors closely follow the RRC requirements for each fellowship to ensure no violations and continued accreditation.
• Supports the physician-fellows.
• Performs financial analyses for individual faculty and the department as a whole at the discretion of the chair or DA as needed.
• Supports all faculty in obtaining billing and coding information as needed/ requested.
• Must be interested, attentive and wanting to help faculty in the department achieve the highest level possible.
• Performs other duties as assigned or requested

Job description

Job Responsibilities:

• Provides secretarial support including typing, composing and proofreading, and transcribing correspondence. Obtains journal articles as needed.
• Answers telephone, screens calls, refers callers/visitors to appropriate individuals.
• Processes incoming and outgoing mail. Opens, sorts, and prioritizes correspondence. Makes copies as needed.
• Maintains Outlook calendar for meetings, and makes travel arrangements for national meetings.
• Assists with the preparation of materials, agendas, notes and handouts, including help to organize faculty retreats under the direction of the chair and various faculty.
• Assists with itineraries and on-site support for both Visiting Professors and faculty and trainee candidates.
• Maintains files and equipment. Order office supplies.
• Assists other staff as requested.
• Participates in educational activities and programs.
• Serves as fellowship coordinator for two small fellowships, Neonatal-Perinatal Medicine and Pediatric Hospital Medicine.
• Helps the Fellowship Program Directors closely follow the RRC requirements for each fellowship to ensure no violations and continued accreditation.
• Supports the physician-fellows.
• Performs financial analyses for individual faculty and the department as a whole at the discretion of the chair or DA as needed.
• Supports all faculty in obtaining billing and coding information as needed/ requested.
• Must be interested, attentive and wanting to help faculty in the department achieve the highest level possible.
• Performs other duties as assigned or requested