Administrative Assistant — Fast-Paced Auto Group

Oakes Auto; Kansas City (MO); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with company match

Paid time off

Paid holidays

Employee discounts

Career growth

Local ownership

Tuition reimbursement

Community involvement

Job summary

Oakes Auto Group in North Kansas City, MO, is seeking an Administrative Assistant to join our Accounting & Administration team. This role keeps dealership operations running smoothly by managing vehicle inventory paperwork, maintaining accurate records, processing deal documentation, and supporting daily administrative functions.

The right candidate enjoys organization, thrives on accuracy, and can balance multiple priorities in a fast-paced environment.

Qualifications

• High school diploma or equivalent.
• Valid driver's license with a clean or acceptable driving record.
• Basic computer skills and willingness to learn new systems.
• Previous administrative experience is a plus.

Responsibilities

• Process new vehicle inventory by entering invoices, creating stock numbers, preparing deal jackets, and creating vehicle key tags.
• Process and organize vehicle keys for both the Sales and Service departments as new inventory arrives from transport.
• Scan, organize, and maintain deal jackets and dealership documents, including proof of title delivery, product cancellations, and electronic filing.
• File electronic liens (e-liens) on funded vehicle deals while ensuring all documentation is accurate and complete.
• Maintain organized records and assist with administrative tasks that support the Accounting and Office teams.

Skills

Attention to detail

Organizational skills

Time management

Ability to work independently

Team support

Tekion

Education

High school diploma or equivalent

Tools

Tekion

Job description

Oakes Auto Group in North Kansas City, MO, is seeking an Administrative Assistant to join our Accounting & Administration team. This role keeps dealership operations running smoothly by managing vehicle inventory paperwork, maintaining accurate records, processing deal documentation, and supporting daily administrative functions.

The right candidate enjoys organization, thrives on accuracy, and can balance multiple priorities in a fast-paced environment.