Administrative Assistant, Executive

Municipal Credit Union; Town of Cortlandt (NY); Hybrid; USD 85,000 - 100,000; Full time

Job summary

Municipal Credit Union is seeking an Administrative Assistant to support executive leadership and committees. The role emphasizes calendar management, documentation retention, and proactive organizational support in a hybrid environment.

Ideal candidates have at least 3 years of executive compensation experience, strong communication skills, and Notary certification. The position offers competitive pay and benefits within a collaborative team culture.

Qualifications

• 3+ years of executive or committee-level administrative support.
• Associate's or Bachelor's degree in Business Administration or related field.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Notary certification and calendar/document retention proficiency (Smart Sheet).

Responsibilities

• Coordinate and schedule meetings for executive leadership and committees.
• Manage large-scale meetings and coordinate internal/external participants.
• Maintain and update executive calendars.
• Assist with travel and restaurant reservations.
• Circulate, finalize, and collect signatures for documents.

Skills

Organizational skills

Multitasking

Communication

Confidentiality

Notary certification

Education

Associate's or Bachelor's degree in Business Administration

Tools

Smart Sheet

Microsoft Office Suite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant, Executive

13 days ago Requisition ID: 2954

Salary Range: $85,000.00 To $100,000.00 Annually

About MCU:

At Municipal Credit Union, we believe that an incredible culture helps create a happy and motivated team that works hard to achieve the best results for themselves and their members. For more than 100 years, MCU has provided affordable financial products and convenient services to a membership base that is now comprised of over 600,000 individuals. With each new generation we have the pleasure of interacting with, we maintain the credit union promise of people helping people.

Our Mission:

Our Vision:

Be New York's most loved financial institution by helping our members build their best financial futures

Overview:

The Administrative Assistant provides comprehensive support to manager, executive leadership and various committees, ensuring efficient operations, accurate documentation, and effective communication across the organization. This role requires a detail-oriented, proactive professional who can manage multiple priorities and maintain confidentiality.

Responsibilities :

• Coordinate and schedule meetings for executive leadership, including committees assigned and others as needed
• Manage large-scale meetings and coordinate internal/external participants, as assigned
• Maintain and update executive calendars as needed.
• Assist with travel and restaurant reservations
• Circulate, finalize, and collect signatures for documents as requested
• Record meetings and ensure accurate retention of approved policies and minutes in Smart Sheet and for assigned committee meetings and others as needed.
• Assist with preparation and circulation of materials for meetings
• Process expense reports and invoices for executive leadership team.
• Assist with regulatory exams and internal audits by gathering and providing requested executive meeting materials as needed.
• Organize departmental mail and route pieces to appropriate leaders.
• Order and organize supplies for executive area and pantry
• Serve as in-house notary as needed.
• Support Communications with executive correspondence as requested.
• Monitor shared inboxes, act when required or ask manager as needed.
• Compile and circulate materials for meetings and presentations.

Requirements :

• Minimum of 3 years of experience in executive or committee-level administrative support.
• Associate's or Bachelor's degree in Business Administration or a related field.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency with calendar management, document retention systems (e.g., Smart Sheet), and Microsoft Office Suite
• Ability to maintain a high level of confidentiality and utilize discretion to handle sensitive information.
• Notary certification.
• Hybrid Schedule

Why you'll be a good fit:

Our Core Values are an integral part of who we are and who we hire. By living our Core Values, every day, we continue to attract the best and brightest talent, achieve unsurpassed results and continuously challenge ourselves to be better than yesterday. These values are at the heart of our organization and within every teammate. To be a great fit, you’ll bring the following

Results - We are passionate about winning.

Agility - We proactively anticipate, respond and pivot to ensure MCU wins.

Integrity- We operate with the highest ethical standards and highest degree of honesty.

Belonging- We cultivate a culture of inclusion and teamwork.

Ownership- We take personal responsibility and hold ourselves accountable for the results.

Why You’ll Love Working Here:

The pay range for this position is between $85,000-100,000 annually. Actual base pay offered may vary depending on a number of factors such as job-related knowledge, skills, experience, and location. Employees in this position may also be eligible for a discretionary bonus, 401(k) with an 6% employer match per pay period. Benefits for this position include Medical, vision, dental, life, and disability insurance, flexible paid time off and 11 paid holidays annually.

Municipal Credit Union (MCU) is an Equal Opportunity Employer.Municipal Credit Union provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable federal, state or local laws.

We are committed to hiring, training, cultivating, promoting, and celebrating an environment where we have a welcoming and fulfilling place for all people to call home. Diversity of race, thought, sexual orientation, age, veteran status, religion, and disability will empower us to thrive as individuals, as teams, and as an organization.