Administrative Assistant, Enrollment

The University Of Denver; Denver (CO); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Retirement plan

Paid time off

Tuition benefit

ECO pass

Job summary

The University of Denver is seeking an Administrative Assistant to support the Enrollment Division by managing daily administrative operations and assisting the vice chancellor for enrollment.

The role requires handling calendar management, event coordination, and expense processing, while maintaining office supplies and contracting records. Strong communication and MS Office skills are essential in a fast-paced environment.

Qualifications

• High school diploma
• 1-2 years of relevant experience
• Equivalent combination of education and experience is acceptable

Responsibilities

• Manage calendar for the Vice Chancellor and assist with scheduling large group meetings
• Coordinate events (spaces, materials, catering, AV) and onboarding
• Process expense reports and timecards; approve for VC's direct reports
• Coordinate vendor invoices and reimbursements; process checks
• Maintain vendor/partnership contracts and contract tracker
• Oversee office operations, supplies, and liaison with Facilities Management
• Support HR transactions related to hiring/termination; update org charts
• Compile and analyze financial information and data; identify and resolve issues
• Perform general administrative duties and document preparation

Skills

Calendar management

Communication

Microsoft Office

Attention to detail

Education

High school diploma

1-2 years experience

Tools

Microsoft Office (Outlook, Teams, Word, Excel)

Job description

Job no: 499100
Work type: Staff Full-Time
Location: Denver, CO
Categories: Admin / Executive / Office Support, Enrollment, Customer Service
Division: Enrollment

Position Summary

The Administrative Assistant reports to the vice chancellor for enrollment. This position is responsible for overseeing, administering, and managing the day-to-day administrative and business operations of the Enrollment Division.

Essential Functions

Executive and Departmental Support

• Assist the vice chancellor with calendar management, and assistance with scheduling larger group meetings.
• Help schedule events by reserving spaces, preparing materials, coordinating other executive schedules, and ordering catering and AV.
• Provide new employee onboarding support, as needed
• Expense and Timecard Approval
• Manage expense reports for the vice chancellor
• Approve monthly timecards for vice chancellor’s direct reports
• Recurring Transaction and Supply Administrator
• Oversee recurring transactions for water delivery and shredding services, ensure the division is billed correctly; coordinate these services.
• Order supplies
• Order business cards and name tags as needed

Transaction Processing

• Coordinate with Enrollment Budget office to process various partner reimbursements for case study travel or sponsored events
• Coordinate with Enrollment Budget office to create invoices and process checks received for annual counselor events
• Request student application fee refunds from Common App when needed
• Submit vendor invoices to Enrollment Budget office for payment

Vendor and Partnership Contract Tracking

• Request new vendor set-ups from the Enrollment Budget office when needed for new vendor relationships
• Submit and manage vendor and partnership contracts to the Enrollment Budget team
• Maintain Contract Tracker and PO Master and Aging spreadsheets to maintain complete records

Office Management

• Manages office functions and act as key liaison with Facilities Management; ensure offices are complete with supplies and in working order; liaise with each department to maintain effective and efficient operations
• Technology and Hardware Assistance
• Purchase computer peripherals as needed
• Follow and complete acquisition and recycle computer processes with the Enrollment Budget Office

Human Resources Transaction Support

• Coordinate the administration of employee hire/termination with the Enrollment Budget team
• Update the division’s organizational charts, as needed
• Provide administrative support to the vice chancellor for search committees

Problem Solving and Reporting

• Identify, recognize, and resolve problems that have established precedents
• Compile, organize, and analyze financial information and other data
• Recognize, define, and resolve unique problems using operating procedures and established precedents.
• Other duties, as assigned

Knowledge, Skills, and Abilities

The ideal candidate will possess:

• An ability to communicate effectively with excellent written, verbal and speaking skills to connect with all audiences.
• Experience with Microsoft Office applications including Outlook, Teams, OneNote, Word and Excel
• Willingness to learn new systems and applications, as required
• Mathematical skillset; deductive reasoning and data analysis
• Keen attention to detail
• Strong analytical and problem-solving abilities
• Empathy and understanding: the ability to put yourself in your customers’ shoes and actively listen to their needs
• Patience and professionalism: the ability to maintain a calm and positive demeanor
• Ability to work with university community members and respond to their needs
• Ability to review, examine, and prepare documents or reports
• Identify, recognize, and resolve problems that have established precedents
• Review information for completeness and accuracy using existing guidelines
• Exceptionally self-motivated and directed

Required Qualifications

• High school diploma
• One to two (1-2) years of relevant experience
• Equivalent combination of education and experience is acceptable

Preferred Qualifications

• Standard office environment.
• Unexpected interruptions occur often and stress level is moderate to high.
• Noise level is quiet to moderate.

Physical Activities

• Ability to work in front of a computer for extended periods of time.
• Occasionally required to move about the office/campus.

Work Schedule

Monday - Friday, 8:00 a.m. - 4:30 p.m.

Application Deadline

For consideration, please submit your application materials by 4:00 p.m. (MST) November 6, 2026.

Salary Grade Number

The salary grade for the position is 7.

Hourly Range

The hourly range for the position is $24.00 - $26.00.

Benefits

The University of Denver offers excellent benefits , including medical, dental, retirement, paid time off, tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver .

The University of Denver is an equal opportunity employer

The University of Denver is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including sex stereotypes, sex characteristics, sexual orientation, gender identity, and gender expression), marital, family, or parental status, pregnancy or related conditions, national origin, disability, or status as a protected veteran. The University of Denver does not discriminate and prohibits discrimination on the basis of race, color, national origin, ancestry, age, religion, creed, disability, sex (including sex stereotypes, sex characteristics, sexual orientation, gender identity, and gender expression), marital family, and parental status, pregnancy, genetic information, military enlistment, or veteran status, and any other class of individuals protected from discrimination under federal, state, and local law, regulation, or ordinance in any of the University’s educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; the Americans with Disabilities Act; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; the Equal Pay Act; the Colorado Equal Pay for Equal Work Act; the Colorado Protecting Opportunities and Worker's Rights ("POWR") Act; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation. For more information, please see the University of Denver's Non‑Discrimination‑Statement .

All offers of employment are based upon satisfactory completion of a criminal history and National Sex Offender Registry background check.

The University of Denver Annual Security and Fire Safety Report is available. This report includes statistics from the previous three years concerning reported crime that occurred on campus, in certain off-campus buildings or property owned or controlled by the University of Denver campus and statistics for fires in University housing. The report also includes institutional policies concerning campus security and other safety information along with fire safety policies and procedures. You may obtain a hard copy of this report by contacting the Department of Campus Safety or by accessing the following website: https://www.du.edu/campussafety/clery-act

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