Administrative Assistant - Echo Cliffs

Tuba City Regional Health Care Corporation; Northern (KY); Hybrid; USD 36,000 - 48,000; Full time

Job summary

Tuba City Regional Health Care Corporation is seeking an Administrative Assistant to support the Echo Cliffs Health Center Leadership Team. The role includes word processing, filing, meeting coordination, minutes, and confidential information handling.

You will communicate with staff, patients, and partners to ensure smooth operations. Requirements include a High School Diploma or GED, at least two years in a fast-paced office, and strong MS Office skills.

Qualifications

• High School Diploma or GED required.
• Minimum of two years of administrative/clerical experience in a fast-paced office.
• Advanced working knowledge of Microsoft Office (Word, Excel, PowerPoint, Access).

Responsibilities

• Greet and assist employees and visitors in a pleasant, professional manner.
• Coordinate meetings, take minutes, arrange travel and training events.
• Maintain filing systems and organized records for the Echo Cliffs Health Center.
• Prepare reports and presentations for leadership and outside groups.
• Process invoices and track department budgets and expenditures.
• Ensure proper PPE and safety protocols are followed when on duty.
• Support policy development and organizational communications.

Skills

Exceptional customer service

Positive working relationships

High ethical standards

Reliable and dependable

Interpersonal skills

Ability to multi-task

Leadership and teamwork

Excellent written and verbal skills

Strong communication

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Navajo Preference Employment Act

In accordance with Navajo Nation and federal law, TCRHCC has implemented an Affi… In this Plan and corresponding TCRHCC Policy, applicants who meet the necessary qualifications for this position and (1) are enrolled members of the Navajo Nation, Hopi Tribe, or San Juan Southern Paiute Tribe will be given preference in hiring and employment for this position, (2) are legally married to enrolled members of the Navajo Nation, Hopi Tribe, or San Juan Southern Paiute Tribe and meet residency requirements will be given secondary preference, and (3) are enrolled members of other federally-recognized American Indian Tribes will be given tertiary preference.

Overview

POSITION SUMMARY

This position provides professional administrative support for the Echo Cliffs Health Center (ECHC) Leadership Team. The Administrative Assistant reports to the assigned supervisor, manager, or director and works collaboratively with other departments and organizational leaders. This position may support multiple leaders or departments and is expected to maintain clear communication regarding priorities, deadlines, and competing requests.

Responsibilities include but are not all inclusive to assisting ECHC Leadership with special and ongoing projects to ensure that goals and objectives are being met to achieve maximum efficient outcomes, answering routine and non-routine correspondence with internal contacts of the organization, assembling highly confidential and sensitive information. Serve as a professional point of contact for staff, patients, community partners, vendors, and other stakeholders as appropriate. Additionally, this position will provide high level administrative support to include word processing, filing, financial record keeping, excel, coordination of meetings, meeting minutes and conferences, obtaining supplies, direct mailings, and all other assigned clerical responsibilities.

Demonstrate professional conduct and sound judgment at all times

Qualifications

NECESSARY QUALIFICATIONS

Education:

High School Diploma or G.E.D.

Experience:

• A minimum of two (2) years of administrative, clerical, or office experience in a fast-paced office environment with advanced working knowledge of Microsoft Office (Word, Excel, PowerPoint, Access)

Other Skills and Abilities

A record of satisfactory performance in all prior and current employment as evidenced by positive employment references from previous and current employers. All employment references must address and indicate success in each one of the following areas:

• Exceptional customer service skills
• Positive working relationships with others
• Possession of high ethical standards and no history of complaints
• Reliable and dependable; reports to work as scheduled without excessive absences or tardiness
• Must have a high level of interpersonal skills to handle sensitive and confidential situations; continually require demonstrated poise, tact, and diplomacy
• Must be able to handle multiple tasks, and highly organized
• Ability to provide guidance, leadership and teamwork with colleagues
• Must be able to work both collaboratively and independently, highly motivated, organized, and efficiently
• Attention to detail and problem-solving skills that display accuracy and quality of administrative work
• Support of department and organizational goals
• Excellent communication, both written and verbal
• Completion of and, above-satisfactory scores on all job interviews, demonstrating to the satisfaction of the interviewees and TCRHCC that the applicant can perform the essential functions of the job
• Successful completion of and positive results from all background and reference checks, including positive employment references from authorized representatives of past and current employers demonstrating to the satisfaction of TCRHCC a record of satisfactory performance and that the applicant can perform the essential functions of the job
• Successful completion of fingerprint clearance requirements, physical examinations, and other screenings indicating that the applicant is qualified to be employed by TCRHCC and demonstrating to the satisfaction of TCRHCC that the applicant can perform the essential functions of the job
• Submission of all required employment-related documents, applications, resumes, references, and other required information free of false, misleading, or incomplete information, as determined by TCRHCC

MENTAL AND PHYSICAL EFFORT

The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Physical:

Work is mostly sedentary. Incumbent will need to be able to sit for prolonged periods of time and walk frequently. Must be able to occasionally stand, bend, and reach. Work may require the ability to carry items such as books, papers, and related documents or files up to 10 pounds lifting, pushing and pulling. Must be able to work prolonged hours with near vision, hearing normal, hearing overhead pages over a loudspeaker, and telephone use. Some potential but rare environmental exposure to chemical agents. Incumbent must have the ability of hand manipulation to for prolonged use of keyboards and occasionally need for simple grasping.

Mental:

Must be able to prioritize and use good judgment. Must be able to coordinate a variety of issues with intermittent interruptions. Incumbent must have the ability to occasionally cope with high level of stress and work alone. Incumbent must also be able to frequently concentrate and focus.

Environmental:

While in the position you may frequently be exposed to dust, fumes, gases, and loud noises, and occasional exposure to infectious disease, chemical agents and unprotected heights.

Responsibilities

ESSENTIAL FUNCTIONS

1. Demonstrates a pleasant, professional demeanor while greeting and addressing employees and visitors. Provides assistance to employees and visitors by answering questions in a knowledgeable manner and providing appropriate forms to meet the objective(s) of the inquiry. Answer multi-line phone calls and re-directs appropriately. Takes messages or fields/answers all routine and non-routine questions. Works in cooperation with other associated departments to cover phones as necessary.
2. Works independently and/or within a team on special nonrecurring and recurring projects at the request of SPHC Leadership. Understands (if need, clarifies) and carries out his/her role as a team member to complete projects or meet the objective of the office, department and organization.
3. Assists in monitoring and tracking projects and supplies, i.e. tracking procurement procedures, monitoring supply log. Schedules and organizes complex activities such as meetings, taking minutes, travel, educational training, conferences and time keeping activities. Account management for travel, training expense reports.
4. Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes, responsible for accuracy and clarity of final copy.
5. Establishes, develops, maintains and updates filing system for the Echo Cliffs Health Care facility. Keeps highly organized electronic and hard copy records and files for future and historical reference. Retrieves information as needed.
6. Possess the skills and knowledge of creating spread sheets for tracking financial, clinical and personnel data, etc. Assists in preparing reports and visual presentations to achieve credibility through professional presentation and excellence in communication for TCRHCC Board of Directors, Tribal, Community correspondences, outside business groups, etc.
7. Assists with drafting and maintaining ECHC policy and procedures.
8. Assists in compiling statistics and organizing data for specific reports
9. Responsible for tracking department budgets and expenditures and processing invoices, payments, and travel reimbursement requests in a timely manner.
10. Ensure proper PPE is worn at all times while on duty including but not limited to, face mask, gloves, gown, isolation gown, NIOSH-approved N95 filtering facepiece respirator or higher, if available), and eye or face shield.
11. Complete all donning and doffing tasks in a safe acceptable method and discard of used PPE accordingly. (see CDC website for most current updates)
12. Complete task training for all routine cleaning and decontamination processes for all surfaces contaminated by a communicable disease to ensure a high level of patient, visitor, employee and external customer satisfaction.
13. Ensure proper PPE is worn at all times while on duty including but not limited to, face mask, gloves, gown, isolation gown, NIOSH-approved N95 filtering facepiece respirator or higher, if available), and eye or face shield.
14. Complete all donning and doffing tasks in a safe acceptable method and discard of used PPE accordingly. (see CDC website for most current updates)
15. Complete task training for all routine cleaning and decontamination processes for all surfaces contaminated by a communicable disease to ensure a high level of patient, visitor, employee and external customer satisfaction.
16. Performs all other duties as assigned.