Administrative Assistant - Dialysis

Rendevor Dialysis; Jarratt (VA); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Benefits package

HSA contribution

FSA savings

401k match

PTO cash-out

Referral program

Training programs

Holiday pay

Job summary

Rendevor Dialysis is seeking an Administrative Assistant to support the dialysis unit and unit leader. You will manage schedules, inventory, and documentation in a correctional healthcare setting.

This role requires strong organizational and communication skills, proficiency in Microsoft Office, and experience in an administrative capacity. The position is on-site in Virginia and involves teamwork with healthcare staff and DOC personnel.

Qualifications

• High School Diploma or Equivalent.
• Current CPR Certification.
• 2–3 years of Administrative Assistant experience.
• Preferred prior experience in a dialysis unit.
• Experience with inventory management and billing preferred.

Responsibilities

• Follow established procedures and assist unit leader.
• Support day-to-day operations of the Dialysis Unit.
• Maintain inventory and prepare purchase orders.
• Coordinate with DOC/BOP and healthcare teams.
• Record minutes and attend meetings.
• Maintain confidentiality of medical records.
• Communicate effectively with staff and clients.

Skills

Organizational skills

Interpersonal skills

Proactive mindset

Multitasking

English proficiency

Office software

Education

High School Diploma or Equivalent

CPR Certification

2–3 years Administrative Assistant experience

Tools

Outlook

Excel

PowerPoint

Word

SharePoint

Job description

Career Opportunities with Rendevor Dialysis

Are you ready for new challenges and new opportunities?

Join our team!

Current job opportunities are posted here as they become available.

We are a family-owned and operated company founded over 30 years ago by a Dialysis RN who believes everyone is entitled to excellent medical treatment from talented clinicians.

Our Mission

To reduce the risk and burden of dialysis, wherever it's needed, through dependable partnerships and care that fits each patient's life.

What’s In It For You?

Our company offers a competitive total rewards package above industry standards in most markets, and we pride ourselves in providing a caring, positive culture for our employees.

We offer an extremely generous package including:

• Fantastic employee benefit package
• Employer contribution to H.S.A.
• F.S.A. tax savings benefits
• A 4% dollar-for-dollar company match to the 401k plan with immediate vesting
• A PTO cash-out provision
• Employee referral bonus program
• Robust employee recognition and appreciation program
• Quality employee training and development programs
• Several holidays paid at time and a half
• Annual holiday gift bags for all employees
• Vision
• STD/LTD/Voluntary Life
• Accident, Critical Illness and Hospital Indemnity Plans
• Pet Insurance
• Discounted auto and home insurance
• Discounted legal services program
• Employer-paid life insurance for 1x employee salary
• Employer-paid assistance program with complimentary counseling, wellness, and legal sessions for employees and household members
• Complimentary year-long weight loss program
• Health & Wellness Program with gift card giveaways

What You’ll Do

• The Administrative Assistant (AA) role is responsible for following established procedures, functioning as an assistant to the unit leader, and ensuring the efficient and smooth day‑to‑day operations of the Dialysis Unit.

This dialysis unit is located in:

• Jarratt, VA within Greensville Correctional Center

This dialysis unit operates:

As in any setting, this involves teamwork and coordinating care with the healthcare team. In addition to the healthcare team, you are also required to maintain strong relationships, regular communication, and visibility with clients (site Managed Healthcare, DOC/BOP, etc.)

Minimum Qualifications

Education and Experience

• High School Diploma or Equivalent
• Current CPR Certification
• Two to three years prior experience as an Administrative Assistant
• Preferred prior experience working in a dialysis unit
• Experience with inventory management and billing strongly preferred.

Required Skills and Competencies

• Excellent organizational skills, attention to detail, and time management skills with a proven ability to meet deadlines
• Excellent interpersonal and customer service skills demonstrating tact, courtesy, and ethics
• Proactivity and self‑direction
• Ability to read, write, speak, understand, and clearly communicate in English.
• Strong technical/computer proficiency with laptops, tablets, Outlook, Excel, PowerPoint, Word, SharePoint, etc.
• Strong analytical, problem‑solving, and decision‑making skills
• Strong organizational skills and ability to multitask

Essential Duties and Responsibilities

• In a correctional environment, performs general administrative duties such as organizing documentation, assisting with schedules and inventory, answering and directing phone calls, filing reports, copying, filing, runs assigned errands, etc.
• Maintains inventory and prepares purchase orders as requested.
• Monitors, updates, and submits patient tracking roster to support team as required.
• Works in conjunction with assigned DOC personnel to complete all required documentation quickly and correctly.
• Completes lab requisitions and acts as a liaison between Rendevor Dialysis and the lab, as required.
• Maintains confidentiality with regards to all aspects of medical records, teammate concerns, and other pertinent data.
• Recognizes, respects, and cooperates with the facility (DOC, BOP, Hospital, Post Acute, etc.) management, security, and operations staff, including all applicable policies and procedures.
• Assists teammates as needed with machine preparation.
• Helps to maintain a neat and clean environment.
• Attends all pertinent meetings, records minutes, and transcribes as required.
• Checks email daily and responds appropriately and timely; uses company‑provided email for all work‑related email communications.
• Contributes to harmonious and constructive relationships with all staff members.
• Adheres to all company policies and procedures.
• Perform other duties as required and/or assigned.

Supervision

This position will report to the Unit Leader.

The Virginia Department of Corrections and all applicable law require a comprehensive background check for all employees working in this position. This background check will be conducted after an offer, if any, is made.

This role exists in a hospital or in the medical unit of a post‑acute or correctional facility. This role may include exposure to chemicals and blood‑borne pathogens. This role routinely involves the use of both medical and standard office equipment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk, use hands to handle or feel, and reach with hands and arms. This position requires the ability to push, pull, or lift up to 50 pounds. Specific visual abilities required by this job include close vision and ability to adjust focus. The employee is required to work the full schedule which may range from five to fifteen hours per day, based on the unit requirements (i.e. patient census, staffing needs, etc.).

Rendevor Dialysis is an Equal-Opportunity Employer.