Administrative Assistant (Confidential) School Sites

Rio Rancho High School; Rio Rancho (NM); On-site; USD 32,000 - 42,000; Full time

Job summary

Rio Rancho High School in Rio Rancho, New Mexico is seeking an Administrative Assistant (Confidential) for its school sites. The 240-day contract runs for the 2026-2027 year, with a starting date of immediately.

The role supports the Principal and district management, handling confidential information, data processes, budgeting, and communications. The position requires a high school diploma; strong written and verbal communication skills and experience with office procedures involving

Qualifications

• High school diploma or equivalent.
• Strong written and verbal communication skills.
• Experience with office procedures involving confidential information.

Responsibilities

• Assists in developing effective office processes for data management in the area of responsibility.
• Uses decision-making skills to determine outcomes related to the area of responsibility.
• Implements management policies and directives with regard to the area of responsibility.
• Performs standard office routines: information intake, organization of data, maintenance and distribution of data.
• Types a variety of material and documents.
• Prepares, maintains and files records as assigned.
• Operates word processors, computers, calculators, copiers, and fax machines.
• Answers telephone calls and responds to information requests.
• Gathers pertinent data and formats it for use.
• Maintains a neat and orderly workstation.
• Follows grievance procedures and timelines.
• Develops or assists in filing systems and maintains them.
• Facilitates communication about policies and promotes positive relations.
• Assists in formulating changes to programs, policies, and procedures.
• Learns and trains staff on new software, programs, and procedures.
• Exhibits initiative in secretarial work with high independence and discretion.
• Ensures compliance with financial, legal, and administrative requirements.
• Acts as liaison between administrators, departments, schools, staff, and the public.
• Performs additional duties as assigned; includes bookkeeping, procurement, and budget management; manages substitute days.

Skills

Professional communications

Office software

Confidential information handling

Education

High school diploma or equivalent

Tools

Word processing software

Job description

Administrative Assistant (Confidential) School Sites

Rio Rancho Public Schools Rio Rancho High School - Rio Rancho, New Mexico Open in Google Maps

Job Details

Job ID: 5976432

Application Deadline: Posted until filled

Posted: Oct 29, 2026 6:00 AM (UTC)

Starting Date: Immediately

Job Description

This is a Short Term Job Posting for the 2026 - 2027 School Year
240 Day Contract
Rio Rancho High School

Administrative Assistant (Confidential) School Sites

A confidential clerical employee devotes a majority of his/her time to assisting and acting in a confidential capacity with respect to a licensed administrator or district-wide manager who formulates, determines, and effectuates management policies and decisions. This employee works under supervision with the Principal at school site.

Minimum Qualifications

High school diploma or equivalent

Knowledge, Skills and Abilities

• Professional communications skills, both verbal and written;
• Working knowledge of office equipment, including computer softwareprograms; and
• Knowledge and experience of office procedures relating to managementof confidential information.

Essential Job Responsibilities

This description provides general information on clerical positions which deal with a variety of confidential information. Any individual specialized position shall require an appendix of specific information to the position.

• Assists in the development of effective office processes/procedures for management of data specific to the area of responsibility;
• Uses decision-making skills to determine specialized outcomes relating to area of responsibility
• Implements management policies and directives in conjunction with area of responsibility;
• Performs usual office routines, including information intake, organization of information into records or other data formats, maintenance and distribution of data;
• Types a variety of material and/or documents;
• Prepares, maintains and files records as assigned;
• Operates word processors, computers, calculators, copiers, and facsimile machines;
• Places and answers telephone calls and appropriately responds to requests for information;
• Obtains, gathers, and organizes pertinent data as needed and puts it into usable form;
• Maintains a neat and orderly work station;
• Knows and effectuates the grievance procedures and timelines;
• Develops or assists in developing filing systems and manages and maintains filing systems;
• Furthers communication to appropriate entities regarding policies and procedures, and carries out tasks to promote positive public relations;
• Assists in formulating and making recommendations for change of various programs, policies, and procedures;
• Learns, implements and trains staff with regard to new software, programs and procedures;
• Takes initiative in performance of secretarial work entailing a high degree of independence, responsibility, discretion, and confidentiality;
• Ensures compliance of office activities with financial, legal, and administrative requirements;
• Acts as liaison between administrators, departments, schools, staff and the public to provide information, address a variety of issues and/or provide general support;
• Performs these duties in addition to ones listed above as dictated by assignment:
• Bookkeeping duties in accordance to applicable District/New Mexico/Federal guidelines and requirements;
• Procurement and purchasing rituals as established by applicable District/New Mexico/Federal guidelines and requirements;
• Maintains budgets within the scope of District/New Mexico/Federal allowances; and
• Manages substitute responsibilities (allocated days vs. district days, etc.).
• Follow federal and state laws, as well as RRPS School Board policies and procedures;
• Complies with state-approved New Mexico Administrative Code of Ethical Responsibility of the Education Profession and the RRPS Employee Standards of Conduct and upholds and enforces rules, administrative directives and regulations, school board policies, and local, state and federal regulations; and
• Employee may be assigned other duties based on the needs of the district during the term of employment.

Work Hours

Work hours will be in accordance with hours determined by the school district andthe individual schools.

EQUAL OPPORTUNITY EMPLOYER

Salary information can be found here

Position Type: Full-Time

Contact Information

• Millan Baca , Principal
• Rio Rancho High School
• Email: [e-mail]

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