Administrative Assistant - Compliance

Community Health Center of Southeast Kansas; Pittsburg (KS); On-site; USD 40,000 - 55,000; Full time

Job summary

The Community Health Center of Southeast Kansas (CHC/SEK) is seeking an Administrative Assistant to the General Counsel. The role provides clerical support, maintains legal files, and assists with drafting agreements and contracts.

It requires organizational skills, a legal background, and potential travel with a valid driver’s license. Responsibilities include managing the Contract Log, preparing legal documents, and supporting special projects under supervision.

Qualifications

• Minimum two years of legal experience.
• Associate degree in business or related field preferred.
• Paralegal certification preferred.
• Valid driver’s license required for travel.
• Strong organizational skills and ability to prioritize duties.

Responsibilities

• Provide general clerical support to the General Counsel and related positions.
• Organize and maintain documents using an electronic or paper filing system, including the Contract Log.
• Maintain CHC/SEK’s gap insurance information and corporate records.
• Prepare legal correspondence and documents with supervision.
• Collect supporting documentation for agreements, MOUs or contracts.
• Prepare documents for business transactions (land purchases, loan agreements, etc.).
• Compile documents for surveys, audits or legal claims.
• Create and maintain databases to track operational and legal information.
• Track deadlines for agreements and contracts and communicate to staff.
• May perform legal research gathering statutes, decisions, codes, or articles.
• Assist with oversight of legal students and special projects.

Skills

Legal experience

Administrative support

Microsoft Office

Communication

Education

Associate degree in business or related field

Tools

Microsoft Office

Job description

The core values of Community Health Center of Southeast Kansas, Inc. (CHC/SEK) are dignity and stewardship. Each staff member is expected to perform their job duties in a way that preserves dignity for our patients and maintains good stewardship of CHC/SEK’s resources.

GENERAL DESCRIPTION

The Administrative Assistant to the General Counsel position provides general clerical support to the General Counsel position. This position may perform some legal research and maintain contract/legal files and documents. The Administrative Assistant to the General Counsel will be responsible for gathering, preparing and summarizing relevant materials, indexing and tracking document sent externally and internally, for reviewing and drafting agreement, facilitate business transaction and assist with managing and ensuring compliance of CHC/SEK.

ESSENTIAL DUTIES

• Provide general clerical support to positions listed above, including but not limited to writing correspondence, maintaining schedule/calendar, screening phone calls, filing, etc.
• Organize and maintain documents using an electronic or paper filing system, including the Contract Log.
• Maintain CHC/SEK’s gap insurance information and corporate records of CHC/SEK.
• Prepare legal correspondence and legal documents with supervision.
• Collect supporting documentation/information necessary to complete legal agreements, MOU’s or contracts.
• Ensure documents necessary for business transactions, such as land purchases, loan agreements, etc. are prepared timely and accurately.
• Compile documents necessary for surveys, audits or legal claims.
• Create and maintain databases to track pertinent operational and legal information.
• Ensure tracking of deadlines associated with agreements, contracts, etc. is maintained and communicated to appropriate staff.
• May perform some legal research including gather statutes, decision and legal articles, codes, document or other data.
• Assist with oversight of legal students.
• Assist with special project management as directed by the General Counsel.
• Other duties as assigned.

QUALIFICATIONS AND SKILLS

• Minimum two (2) years legal experience, preferred.
• Minimum of an Associates Degree in business or related field, preferred.
• Paralegal certification, preferred.
• Valid Driver’s License as travel may be required.
• Must possess organizational skills and be able to prioritize duties.

KNOWLEDGE, SKILLS AND ABILITIES

• Social and cultural sensitivity appropriate to ethnically and economically diverse patient-and employee-base
• Communicates through appropriate channels.
• Ability to handle emergency situations calmly and effectively.
• Must be computer literate and proficient with Microsoft Office products.
• Must be able to maintain good inter-personal relationship with co-workers and other members of the health care team and the organization.
• Provide customer service in accordance to the organization’s mission.
• Be courteous and respectful when interacting with students, school representatives and other providers in the community.
• Maintain patient confidentiality in accordance to organization’s policy and procedure and HIPAA requirements.

WORKING CONDITIONS

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to walk. The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and ability to adjust focus. Computer work is frequent. Good lighting and comfortable temperature of ventilation at all times.