Administrative Assistant- Community Relations - FT - Days - MHS

CO010 Memorial Healthcare System; United States; On-site; USD 34,000 - 42,000; Full time

Job summary

Memorial Healthcare System in Miramar, Florida, is seeking an Administrative Support professional to assist an Administrative Management member or team. The role assembles and maintains records, schedules meetings, produces reports, and handles day-to-day clerical tasks to keep operations running smoothly.

You will manage filing, track supplies, screen visitors and calls, prepare documents, coordinate travel, and maintain calendars with accuracy and discretion.

Qualifications

• High School Diploma or Equivalent (Required).
• Two (2) years of experience in a highly visible clerical role.
• Proficient in Microsoft applications.

Responsibilities

• Establishes and maintains filing systems.
• Orders and stocks supplies.
• Performs administrative support duties for the Administrative Team member.
• Prepares reports and maintains databases for management meetings.
• Receives and screens visitors and telephone calls, and handles inquiries.
• Composes, types and transcribes correspondence, forms, reports, and presentation materials.
• Schedules/coordinates meetings, conferences, events, appointments and travel.
• Maintains assigned calendar(s).

Skills

Accountability

Accuracy

Administrative support

Customer service

Desktop software

Organization

Workload management

Education

High School Diploma or Equivalent

Tools

Microsoft Office

Job description

Location

Miramar, Florida

About

At Memorial, we are dedicated to improving the health, well-being and, most of all, quality of life for the people entrusted to our care. An unwavering commitment to our service vision is what makes the difference. It is the foundation of The Memorial Experience.

Summary

Performs a variety of duties to support an assigned Administrative Management member or members.

Responsibilities

• Establishes and maintains filing systems.
• Orders and stocks supplies.
• Performs administrative support duties specific to the Administrative Team member being supported, may include projects, MOR preparation, etc.
• Performs duties specific to department being supported, to preparing complicated documents, maintaining databases, accessing information from databases in order to prepare reports, which may be used at management meetings etc.
• Receives and screens visitors and telephone calls, and handles general inquiries.
• Composes, types and transcribes correspondence, forms, reports, presentation materials and other written communications as required.
• Schedules/coordinates meetings, conferences, special events, appointments and travel arrangements.
• Maintains assigned calendar(s).

Competencies

• ACCOUNTABILITY
• ACCURACY
• ADMINISTRATIVE SUPPORT
• CUSTOMER SERVICE
• DESKTOP SOFTWARE
• DEVELOPS RELATIONSHIPS
• ORGANIZATION SKILLS
• RESPONDING TO CHANGE
• STANDARDS OF BEHAVIOR
• WORKLOAD MANAGEMENT

Education and Certification Requirements

High School Diploma or Equivalent (Required)

Additional Job Information

Complexity of Work: Requires critical thinking skills, decisive judgment and the ability to work with minimal supervision. Must be able to work in a stressful environment and take appropriate action. Must be proficient in Microsoft applications.

Required Work Experience

Two (2) years of experience in a highly visible clerical role.

Working Conditions and Physical Requirements

Bending and Stooping = 40% Climbing = 0% Keyboard Entry = 60% Kneeling = 40% Lifting/Carrying Patients 35 Pounds or Greater = 0% Lifting or Carrying 0 - 25 lbs Non-Patient = 40% Lifting or Carrying 2501 lbs - 75 lbs Non-Patient = 0% Lifting or Carrying > 75 lbs Non-Patient = 0% Pushing or Pulling 0 - 25 lbs Non-Patient = 40% Pushing or Pulling 26 - 75 lbs Non-Patient = 0% Pushing or Pulling > 75 lbs Non-Patient = 0% Reaching = 40% Repetitive Movement Foot/Leg = 0% Repetitive Movement Hand/Arm = 60% Running = 0% Sitting = 60% Squatting = 40% Standing = 60% Walking = 60% Audible Speech = 60% Hearing Acuity = 60% Smelling Acuity = 0% Taste Discrimination = 0% Depth Perception = 60% Distinguish Color = 60% Seeing - Far = 60% Seeing - Near = 60% Bio hazardous Waste = 0% Biological Hazards - Respiratory = 0% Biological Hazards - Skin or Ingestion = 0% Blood and/or Bodily Fluids = 0% Communicable Diseases and/or Pathogens = 0% Asbestos = 0% Cytotoxic Chemicals = 0% Dust = 0% Gas/Vapors/Fumes = 0% Hazardous Chemicals = 0% Hazardous Medication = 0% Latex = 0% Computer Monitor = 60% Domestic Animals = 0% Extreme Heat/Cold = 0% Fire Risk = 0% Hazardous Noise = 0% Heating Devices = 0% Hypoxia = 0% Laser/High Intensity Lights = 0% Magnetic Fields = 0% Moving Mechanical Parts = 20% Needles/Sharp Objects = 0% Potential Electric Shock = 0% Potential for Physical Assault = 20% Radiation = 0% Sudden Decompression During Flights = 0% Unprotected Heights = 0% Wet or Slippery Surfaces = 20% Shift: Primarily for office workers - not eligible for shift differential

Disclaimer

This job description is not intended, nor should it be construed to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job. It is intended to indicate the general nature and level of work performed by employees within this classification.

Equal Opportunity Statement

Memorial Healthcare System is proud to be an equal opportunity employer committed to workplace diversity. Memorial Healthcare System recruits, hires, and promotes qualified candidates for employment opportunities without regard to race, color, age, religion, gender, sexual orientation, national origin, veteran status, disability, genetic information, or any factor prohibited by law.

Veteran’s Preference

We are proud to offer Veteran’s Preference to former military, reservists and military spouses (including widows and widowers). You must indicate your status on your application to take advantage of this program. Memorial Healthcare System provides preference as part of our commitment to honoring the service and sacrifice of veterans in alignment with state regulations. Veteran’s Preference allows for the first choice in interviewing, hiring, retention, and promotion after deployment when all other applicant qualifications are equal. However, Veteran's Preference does not guarantee a job.

About Our Culture

Be where care matters.

At Memorial Healthcare System, we are dedicated to improving the health, well-being and quality of life of the people entrusted to our care. This unwavering commitment to our service vision makes the difference and is the foundation of The Memorial Experience. Deeper Caring. Smarter Healthcare. Talk to our patients and their families about “Deeper Caring,” and they'll tell you stories about miracle babies, lives saved through sheer determination, and the comforting kindness of others.

About people who advocated for the family’s best interests and cared for them in body, mind, and spirit. For our employees, “Smarter Healthcare” means constantly improving how we deliver care. It could be a new technology, a streamlined process, or a cutting-edge program leveraging our system strengths. But, no matter how you look at it, our service vision is integral to our culture today and what we strive to be tomorrow. We invite you to share in the Memorial Experience – where touching lives, lifting spirits, and healing the human body is our profession’s greatest privilege and reward. Be where you are valued.

EEO / Legal

Florida Civil Rights Act Equal Employment Opportunity is the Law (EEO) Family and Medical Leave Act (FMLA) Employee Polygraph Protection Act (EPPA) E-Verify™ Participation Notice – English Right To Work Notice – English E-Verify™ Participation Notice – Spanish Right To Work Notice – Spanish Memorial Healthcare System is subject to the Florida Public Records Law.