Administrative Assistant - Cardiac Catheterization

Providence Health & Services; Missoula (MT); On-site; USD 26,000 - 40,000; Full time

Job summary

Providence Health & Services is seeking an Administrative Assistant II to manage front-desk contacts, scheduling, and filing for the Cardiac Cath Lab team in Missoula. This role emphasizes multi-tasking, confidential record keeping, and collaboration with physicians and staff.

The AAII will handle public inquiries, maintain department records, and support reporting processes while delivering reliable administrative support in a fast-paced hospital environment.

Qualifications

• Experience in secretarial and/or hospital environment.
• Strong organizational and data consolidation skills.

Responsibilities

• Handle initial contacts with patients and public.
• Schedule cases and maintain department records.
• Consolidate data collection for established reporting processes.

Skills

Secretarial exp

Job description

Description

The Administrative Assistant II (AAII) is responsible for all initial public contacts, scheduling cases, maintaining department records, and consolidating data collection for established reporting process. The organizational level of this individual's ability to function with a multi-task orientation will be reflective in the orderly fashion by which the department's activities transpire. The AAII must practice sound judgment as is required in their profession and must work closely with physicians and other personnel.

Providence caregivers are not simply valued - they're invaluable. Join our team at Providence St. Patrick Hospital and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them.

Preferred Qualifications:

• Previous secretarial and/or hospital experience

Why Join Providence?

Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally, and achieving financial security. We take care of you, so you can focus on delivering our Mission of caring for everyone, especially the most vulnerable in our communities.

About Providence

At Providence, our strength lies in Our Promise of "Know me, care for me, ease my way." Working at our family of organizations means that regardless of your role, we'll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected. Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. As a comprehensive health care organization, we are serving more people, advancing best practices and continuing our more than 100-year tradition of serving the poor and vulnerable.

Posted are the minimum and the maximum wage rates on the wage range for this position. The successful candidate's placement on the wage range for this position will be determined based upon relevant job experience and other applicable factors. These amounts are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.

Providence offers a comprehensive benefits package including a retirement 401(k) Savings Plan with employer matching, health care benefits (medical, dental, vision), life insurance, disability insurance, time off benefits (paid parental leave, vacations, holidays, health issues), voluntary benefits, well-being resources and much more. Learn more at providence.jobs/benefits.

Applicants in the Unincorporated County of Los Angeles: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Unincorporated Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

About the Team

Providence has a long-standing tradition of caring for residents in western Montana since the Sisters of Providence arrived in the state in 1864. As one of Montana's largest health care providers, Providence works collaboratively across traditional boundaries to develop patient-centered practices that help make lifelong quality care accessible and affordable.

Our award-winning and comprehensive medical centers include Providence St. Patrick Hospital in Missoula and Providence St. Joseph Medical Center, a critical access hospital in Polson. Our not-for-profit network of services also include physicians, more than 40 clinics, care centers, hospice and home health programs, and other diverse community services.

Providence is proud to be an Equal Opportunity Employer. We are committed to the principle that every workforce member has the right to work in surroundings that are free from all forms of unlawful discrimination and harassment on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law. We believe diversity makes us stronger, so we are dedicated to shaping an inclusive workforce, learning from each other, and creating equal opportunities for advancement.

Requsition ID: 464013

Company: Providence Jobs

Job Category: Administrative Support

Job Function: Administration

Job Schedule: Per-Diem

Job Shift: Variable

Career Track: Admin Support

Department: 3500 CARDIAC CATH LAB

Address: MT Missoula 500 W Broadway

Work Location: St Patrick Hospital-Broadway Bldg-Missoula MT

Workplace Type: On-site

Pay Range: $19.17 - $29.34

The amounts listed are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.