Administrative Assistant - Admin Suite

ochsner; Covington (LA); On-site; USD 38,000 - 52,000; Full time

Job summary

Ochsner Health is seeking an experienced administrative professional to provide general clerical support, scheduling, travel coordination, and project management within the department. You will interact with physicians, vendors, and staff to ensure smooth operations and timely communications.

The role requires a High School diploma or equivalent and at least 5 years of relevant experience in a healthcare or related setting, with strong data entry, organizational and communication skills.

Qualifications

• Requires strong clerical and administrative skills.
• Proficient with Windows-style applications and keyboard.
• Effective verbal and written communication with diverse staff and patients.
• Good organizational and time management abilities.
• Ability to travel between facilities as needed.

Responsibilities

• Provides general administrative support for the department and/or managers within the department.
• Establishes and maintains rapport with vendors, coworkers, and physicians.
• Schedules meetings and travel arrangements.
• Manages special projects for the department.
• Types and composes routine correspondence accurately and timely.
• Develops and manages staff physicians' service schedules.

Skills

Data entry

Communication

Organization

Time management

Travel between facilities

Education

High School diploma or equivalent

Job description

Exceptional care starts with exceptional people.

For us, this is more than a job- it's a calling. It's waking up each day, looking for ways to make a difference with a compassionate, inclusive and talented team. Ochsner empowers you to discover your passion, reach your potential, and Pursue Your Purpose. Exceptional care starts with exceptional people and teams. Together we are leading the way.

This job performs a variety of clerical tasks such as typing, filing, sorting, photocopying, composing correspondence, maintaining calendars, booking travel, submitting expense reports, create documents such as memos, project coordination, handling meeting arrangements, minutes from meetings, customer relations, and ordering supplies. Acts as the point of contact for the department answering calls, relaying messages, and escalating issues to the appropriate person/group. Manages projects and organizes events such as lunches and tracks all physician vacation and meeting requests process and all physician reimbursements.

Schedule

Monday - Friday; 8-hour shift

Education

Required - High School diploma or equivalent.

Work Experience

Required - 5 years of relevant experience.

Related transaction processing experience preferably in a healthcare setting.

Knowledge Skills and Abilities (KSAs)

• Knowledge of business management principles including operations, finance, audit, personnel and resource management.
• Must have computer skills and dexterity required for data entry and retrieval of patient information.
• Proficient with Windows-style applications and keyboard.
• Effective verbal and written communication skills and ability to present information clearly and professionally to varying levels of individuals throughout the patient care process.
• Strong organizational skills.
• Good time management skills.
• Ability to travel throughout and between facilities.

Job Duties

• Provides general administrative support for the department and/or specific managers/directors within the department.
• Establishes and maintains good rapport and cooperative working relationships with representatives/vendors from external companies, co-workers, personnel from other departments, senior management personnel and physicians throughout the facility.
• Schedules and coordinates meetings and travel.
• Manages special projects for the department.
• Types and composes routine correspondence accurately, timely, and in the appropriate format.
• Develops and manages the department's detailed service assignment schedule for staff physicians.
• Performs other related duties as required.

Other related duties as required. The above statements describe the general nature and level of work only. They are not an exhaustive list of all required responsibilities, duties, and skills. Other duties may be added, or this description amended at any time.

This employer maintains and complies with its Compliance & Privacy Program and Standards of Conduct, including the immediate reporting of any known or suspected unethical or questionable behaviors or conduct; patient/employee safety, patient privacy, and/or other compliance-related concerns.

The employer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

Physical and Environmental Demands

The physical essential functions of this job include (but are not limited to) the following: Frequently exerting 10 to 20 pounds of force to move objects; occasionally exerting up to 100 pounds of force. Physical demand requirements are in excess of those for sedentary work. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Normal routine involves no exposure to blood, body fluid or tissue, but exposure or potential for exposure may occur.

The incumbent works with patients who have known or suspected communicable diseases and may enter isolation rooms. There may be an occupational risk for exposure to communicable diseases.

Because the incumbent works within a healthcare setting, there may be occupational risk for exposure to hazardous medications or hazardous waste within the environment through receipt, transport, storage, preparation, dispensing, administration, cleaning and/or disposal of contaminated waste. The risk level of exposure may increase depending on the essential job duties of the role.

Please refer to the job description to determine whether the position you are interested in is remote or on-site. Individuals who reside in and will work from the following areas are not eligible for remote work position: Colorado, California, Hawaii, Illinois, Maine, Maryland, Massachusetts, Minnesot