Administrative Assistant - Accounts Receivable Associate

Habegger Corporation; Nashville (TN); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Health insurance

Dental

Aflac coverage

401(k) plan with up to a 5% company/m

Paid vacations and sick days

Profit sharing

Flexible spending account (FSA)

Life insurance

Job summary

Habegger Corporation is seeking a full-time Administrative Assistant - Accounts Receivable Associate in Nashville, TN to process payments, manage AR records, and deliver strong customer service across Tennessee and Alabama.

Responsibilities include resolving billing questions, contacting customers with past-due balances, and coordinating with other departments. Proficiency in MS Office and NetSuite, plus confidentiality, are essential.

Qualifications

• Proficiency with Microsoft Office, especially Excel and Outlook.
• Excellent organizational skills and attention to detail.
• Strong communication and customer service abilities.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Strong problem-solving and analytical skills.
• Professional demeanor and a commitment to confidentiality.

Responsibilities

• Process customer payments and maintain accurate accounts receivable records in NetSuite.
• Respond to calls and emails; resolve billing questions and discrepancies.
• Contact customers with outstanding balances and assist with collections.
• Generate reports and maintain up-to-date administrative records.
• Monitor dashboards and NetSuite saved searches to address account issues.

Skills

Excel

Organizational skills

Communication skills

Customer service

Task prioritization

Analytical skills

Confidentiality

Tools

NetSuite ERP

Job description

Step into an accounting career where your attention to detail and passion for customer service will be celebrated every day at The Habegger Corporation. We're searching for a new full-time Administrative Assistant - Accounts Receivable Associate to join our thriving Nashville, TN team and play a vital part in our operations across Tennessee and Alabama.

WHY SHOULD YOU JOIN US?

Enjoy a competitive hourly wage and generous benefits. This includes:

• Health insurance
• Dental
• Aflac coverage
• 401(k) plan with up to a 5% company match
• Paid vacations and sick days
• Profit sharing
• Flexible spending account (FSA)
• Life insurance

WHO ARE WE?

We are an experienced HVAC distributor providing top-quality products since 1952. We have over 40 locations in 8 states and have demonstrated customer loyalty and support in helping businesses grow. Our goal is to be number one in the industry while maintaining the highest ethical standards. Here at Habegger, our philosophy is to "hire good people, give them the tools, and get out of the way." We know that our team of outstanding employees is why we have the success that we do, so we offer a culture of growth, great pay, and excellent benefits.

Administrative Assistant - Accounts Receivable Associate Schedule

In this full-time, hourly accounting role, you'll work the majority of your hours between our store's schedule of 7:00 am to 4:30 pm, Monday through Friday. During peak seasons or for special projects, you may be asked to flex your hours to help keep our fast-paced business running smoothly.

YOUR ROLE AS AN ADMINISTRATIVE ASSISTANT - ACCOUNTS RECEIVABLE ASSOCIATE:

You will start your day by processing customer payments and ensuring accurate accounts receivable records using NetSuite ERP. As calls and emails come in, you will provide prompt, friendly service to both internal and external customers, helping resolve billing questions and payment discrepancies. Throughout the day, you will contact customers with outstanding balances, assist with collections, and collaborate with other departments to resolve account issues. You will manage credit applications and customer account maintenance, generate reports, and keep administrative records up to date. Using your keen attention to detail, you will monitor dashboards and saved searches in NetSuite to proactively identify and address account issues. By the end of each day, you will have made a tangible difference in how smoothly our business operates and how satisfied our customers feel.

Administrative Assistant - Accounts Receivable Associate Requirements

• Proficiency with Microsoft Office, especially Excel and Outlook
• Excellent organizational skills and strong attention to detail
• Strong communication and customer service abilities
• Ability to prioritize multiple tasks in a fast-paced environment
• Strong problem-solving and analytical skills
• Professional demeanor and a commitment to confidentiality

Experience in administrative, accounting, accounts receivable, banking, or customer service roles is preferred. Experience with ERP/accounting systems is also preferred. NetSuite experience is a strong plus!