Administrative Assistant (AA) - Full Time Days

Naphcare, Inc.; Tucson (AZ); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Dental & Vision insurance

401K and Roth with company match

Tuition assistance

Paid time off

Job summary

NaphCare, Inc. is seeking an Administrative Assistant to join the team at the Pima County Detention Center in Tucson, Arizona. This role supports correctional healthcare operations and works with medical staff to ensure smooth daily administrative functions.

The position requires accuracy, discretion, and strong Microsoft Office skills, with responsibilities including record handling, scheduling, and compliance with facility policies.

Qualifications

• High school diploma or GED required; some college preferred.
• Proficiency with Microsoft Office and related clerical tools.
• Ability to maintain confidential information and exercise discretion.

Responsibilities

• Receive and route visitors and inquiries to the appropriate staff.
• Transmit correspondence and medical records via mail, email or fax.
• Perform clerical tasks, inventory, mail distribution and records management.
• Handle bookkeeping tasks including expense reports and petty cash.
• Assist with recruiting, credentialing, scheduling interviews and new hire docs.
• Coordinate referrals, appointments, registrations and transportation requests.

Skills

Confidentiality

Professionalism

Code of Conduct

Education

High School Diploma or GED

Two years college preferred

Tools

Microsoft Office

Job description

Overview

NaphCare is hiring an Administrative Assistant (AA) to join our team of medical professionals in the Pima County Detention Centerin Tucson, Arizona.

As a Correctional AA, you will work alongside correctional officers and other medical professionals who provide care to the individuals in residence. Working within a controlled environment, where security is top priority and the days are never dull, you will have various duties to keep you engaged. This is a unique position where you can make a difference to this diverse population of patients with complex medical needs.

Responsibilities

The Administrative Assistant plays a critical role in our continued mission to provide quality healthcare that protects the rights, dignity, and health of our unique patient population. Duties and responsibilities may include and not be limited to:

Administrative Duties:

• Receive and route visitors and inquiries and issues to the appropriate staff
• Transmit correspondence and medical records via mail, email or fax
• Perform various clerical and administrative functions, including ordering and maintaining an inventory of supplies and sorting and distribute all mail and interoffice correspondence
• Perform bookkeeping duties, such as preparation of expense reports and maintaining petty cash and receipts
• Transmit and maintain all medical claims and all subpoenas and/or medical record requests as required
• Assist the HSA and DON with recruiting efforts, credentialing, scheduling interviews, and processing new hire documentation
• Utilization management to include processing offsite referrals, appointments, patient registrations and transport requests
• Gather and maintain documentation required for all accreditation surveys

Qualifications

Requirements / Qualifications

• High school diploma or equivalent (GED); two years college, preferred
• Must have a current BLS through the American Heart Association
• Must be proficient utilizing Microsoft Office suite of products
• Able to maintain confidentiality of all proprietary and/or confidential information
• Display integrity, professionalism and be able to adhere to a Code of Conduct and comply with all facility(s) correctional healthcare policies, procedures, and legal requirements
• Must pass the facility’s criminal background check and drug screening

Physical Capabilities:

Must have the ability to stand for long periods, lift and move patients (up to 50 pounds), bend, squat, reach, push, pull, walk significant distances, and perform physically demanding tasks like CPR, all while maintaining good balance and endurance throughout a shift.

Why Join NaphCare?

NaphCare is one of the largest providers of healthcare services to correctional facilities throughout the US and we are growing. If you have never considered a career in correctional healthcare, now may be the time. In addition to competitive salaries and generous employee benefits, we strongly support career advancement within the company.

NaphCare Benefits for Full-Time Employees Include:

• Health, dental & vision insurance that starts day one!
• Prescriptions free of charge through our health plan, beginning day one!
• Lowest Cost Benefits!
• Employee Assistance Program (EAP) services
• 401K and Roth with company contribution that starts day one!
• Tuition Assistance
• Referral bonuses
• Term life insurance at no cost to the employee
• Generous paid time off & paid holidays
• Free continuing education and CMEs

Equal Opportunity Employer: disability/veteran

Want a better idea of what it’s like to work in a jail? See what our LPNs do:

NaphCare - Life as an LPN - YouTube

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