Administrative Assistant - 60026753

State of South Carolina; South Carolina; On-site; USD 30,000 - 40,000; Full time

Job summary

A state government agency in South Carolina is seeking an Administrative Assistant to provide essential administrative support and manage office operations. The ideal candidate will be organized and customer-focused, responsible for handling fiscal activities, scheduling appointments, and maintaining positive relationships with service providers. Candidates should have a high school diploma and relevant experience, with a preference for those who hold a bachelor's degree. This position offers competitive benefits and a supportive work environment.

Benefits

Health, dental, and vision insurance

15 days annual leave

Paid Parental Leave

Relocation reimbursement

Qualifications

• High school diploma and one year of relevant experience.
• Bachelor's degree may substitute for experience.

Responsibilities

• Provide front-line customer service in the office.
• Ensure timely completion of fiscal activities.
• Review monthly Quality Assurance reports.
• Schedule appointments with service providers.
• Maintain consumer case file assembly.
• Coordinate services with vendors and consumers.
• Assist counselors with meetings and appointments.
• Manage office supplies and inventory.

Skills

Organizational skills

Customer service

Communication

Education

High school diploma

Bachelor's degree (substitute for experience)

Job description

The mission of the SC Commission for the Blind (SCCB), established in 1966, is to provide quality individualized vocational rehabilitation services, independent living services, and prevention‑of‑blindness services to South Carolinians who are blind or visually impaired, leading to competitive employment and social and economic independence. Our goal is to become a national model vocational rehabilitation agency for people who are blind and visually impaired, demonstrating quality services, accountability, innovation, effectiveness and efficiency.

Do you want a career doing meaningful work that has a positive impact on people’s lives? Have you thought about a career in state government but weren’t sure how or where to begin? The SCCB is looking for hardworking, passionate individuals such as you! Every SCCB employee is important and a career with the SCCB will give you the opportunity to grow professionally and personally as you play a crucial role in the delivery of services to South Carolinians with visual impairments.

The SCCB is currently recruiting for a highly organized and customer‑focused individual to join our team as an Administrative Assistant. This role will involve providing essential administrative support, managing office operations, and ensuring smooth coordination with vendors, service providers, and consumers.

Responsibilities

• Serve as the front‑line customer service provider for the office, including answering phones, greeting visitors, opening, stamping, and filing mail, and providing general information on agency programs.
• Ensure all fiscal activities (i.e., creating shopping carts/authorizations, emailing purchase orders, documenting goods receipts, sending invoices, etc.) are completed in a timely manner in accordance with agency policies.
• Review the monthly Quality Assurance Open Encumbrance report. Follow up with vendors/service providers for each open authorization to determine if goods and/or services were received and gather necessary documentation.
• Schedule appointments with service providers after receiving purchase orders. Notify consumers of appointments and provide them with appointment reminders using their preferred method of contact.
• Provide general administrative support including but not limited to consumer case file assembly/maintenance, photocopying, faxing, filing, and document preparation for assigned region.
• Maintain positive, professional relationships with vendors and service providers, coordinating services and addressing issues as they arise to ensure timely coordination of services.
• Assist counselors with scheduling and coordinating meetings/appointments with consumers.
• Participate in weekly caseload management sessions with counselors to discuss caseload and specific consumer needs.
• Manage office supplies and inventory, including ordering, stocking, and distributing supplies as needed as well as other duties as assigned.

Qualifications

A high school diploma and one year of relevant experience. A bachelor's degree may be substituted for the related work experience.

Equal Employment Opportunity

The SCCB is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited to, lactation), national origin, age (40 or older), disability or genetic information.

Benefits

The SCCB offers an exceptional benefits package for full time (FTE) employees:

• Health, dental, vision, long‑term disability, and life insurance for employees, spouses, and children,
• 15 days of annual (vacation) leave per year* ,
• 15 days of sick leave per year,
• 13 paid holidays,
• Paid Parental Leave,
• Relocation reimbursement**,
• State Retirement Plan and Deferred Compensation Programs, and
• Public Service Loan Forgiveness.

*Employees holding FTE status earn additional annual leave the longer they remain employed with the state.

**Eligible new hires from out‑of‑state may receive up to $5,000 in reimbursements for certain expenses, pursuant to Section 8‑11‑135 of the South Carolina Code of Laws.

Transcript Requirement

A copy of your transcript may be uploaded as an attachment to the application. Upon hiring, candidates must submit official college transcript(s) or diploma(s) for degree(s) obtained. Failure to produce an official, certified transcript may result in not being hired or termination.