Administrative Assistant 4 (AA4) - Snoqualmie

Washington State Health Care Authority; Snoqualmie (WA); On-site; USD 56,000 - 75,000; Full time

Job summary

Department of Children, Youth and Families (DCYF) seeks an Administrative Assistant 4 to provide confidential secretarial support to the Superintendent for Juvenile Rehabilitation at Echo Glen Children's Center in Snoqualmie, WA.

The role oversees staff, clerical services, calendar management, travel arrangements, and budget tasks, acting as liaison with the public and agencies. Our ideal candidate combines strong administrative skills with discretion and teamwork.

Qualifications

• Four years of combined education/experience required.
• Bachelor's degree or four years of administrative experience.
• One year as Administrative Assistant 3 or two years as Administrative Assistant 2.
• Ability to act to learn and grow and serve others.

Responsibilities

• Assist the Superintendent and senior staff with daily administrative tasks.
• Prepare correspondence, reports, and responses to inquiries.
• Coordinate calendar, email, and scheduling and manage deadlines.
• Manage incoming mail and determine next steps and action items.
• Serve as primary contact for inquiries from public, media and agencies.
• Maintain confidential client and personnel information.

Skills

Organization

Communication

Calendaring

Confidentiality

Education

Bachelor's degree

Administrative experience

AA3 experience

AA2 experience

Tools

SharePoint

Zoom

MS Outlook

MS Word

MS Excel

MS PowerPoint

MS OneNote

MS Visio

Adobe Acrobat

Job description

Our vision is to ensure that “Washington state’s children and youth grow up safe and healthy—thriving physically, emotionally and educationally, nurtured by family and community.”

Job Title: Administrative Assistant 4(AA4)

Location: Snoqualmie, WA

Closes: Thursday, September 24, 2026

Salary: $55,596 - $74,748 Yearly. The salary does not include an additional 5% premium pay for employees working in King County or an on-site 24/7 facility 5% premium.

The Department of Children, Youth and Families (DCYF) is looking for an Administrative Assistant 4(AA4) to Provide administrative and confidential secretarial support to the Superintendent for Juvenile Rehabilitation (JR) at Echo Glen Children's Center.

The Opportunity:

You will supervise staff and coordinate clerical services as well as perform complex secretarial duties. There is frequent and direct contact with clients, the public, staff, and other agencies. You will act as the regional representative for personnel-related functions and on statewide committees, and establish office support procedures, standards, priorities and deadlines.

Some of what you'll do:

• Assist the Superintendent, all Associate Superintendents and RN 3 Health Center Manager in day-to-day administrative tasks, travel, and budget.
• Prepare and compose correspondence, reports or documentation for response to assigned inquiries, representing the Superintendent's viewpoint, and exercise signature authority when appropriate.
• Coordinate, manage, and prioritize the Superintendent’s email, calendar, and schedule.
• Sort, read, and annotate incoming mail and business correspondence, determining next steps and action items.
• Act as the primary contact for, and responsible for receiving, monitoring and addressing inquiries from the Public, media, special interest groups, the community and other agencies.
• Designated Legal Liaison Officer (LLO) for the facility serves as the conduit between the Attorney General's Office (AGO) and facility staff.
• Facilitate and track all criminal history background checks, personnel action notices.
• Maintain tracking and filing system for all reports, incident reports, employee investigations and outcomes.
• Serve as the main point of contact for EGCC with the Attorney General's office.
• Assign work and set due dates for Managers; track assignment timelines and assess content of the information.
• Collaborate with administrators, Human Resources, managers and staff by participating in personnel support and the development and implementation of employee wellness services and recognition programs.

Required Qualifications:

A combination of education/experience totaling four years.

OR

A Bachelor’s degree or four years of administrative experience.

OR

One year as an Administrative Assistant 3.

OR

Two years as an Administrative Assistant 2.

AND

1. The ability to take action to learn and grow.
2. The ability to take action to meet the needs of others.

In addition to those required qualifications, our ideal applicant will also have some or all of the following:

• A Bachelor's degree in business administration, public administration or closely aligned field from an accredited institution whose accreditation is recognized by the U.S. Department of Education or the Council of Higher Education Accreditation (CHEA) or a foreign equivalent, and three years of administrative or supervisory experience.
• Previously demonstrated commitment to equity, diversity, and inclusion.
• Proficiency in applications such as, SharePoint, Zoom, MS Outlook, MS Word, MS Excel, MS PowerPoint, MS OneNote, MS Visio, and Adobe Acrobat, and the ability to create presentations, complex charts, graphs, and electronic forms.
• Ability to interpret and apply in-depth travel guidelines, SAAM policies, and OFM regulations.
• Ability to maintain confidentiality of client and personnel information and to analyze sensitive issues in an objective and realistic manner and provide advice and consultation on these issues.

The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.

Applicants selected for an interview are required to pass a national fingerprint background check and complete a questionnaire mandated by the Prison Rape Elimination Act (PREA) inquiring about any sexual misconduct. Information from the background check will not necessarily preclude employment but is considered in determining the applicant's suitability and competence to perform in the job.

This position is in a bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information: https://wfse.org/.

DCYF participates in the federal E-Verify program. The selected candidate must provide proof of identity and authorization to work in the United States, consistent with E-Verify requirements, on their first day of employment.