Administrative Assistant 3 Risk Management Services, Administrative Services [R0153887]

University of Nevada, Las Vegas; Maryland; On-site; USD 42,000 - 51,000; Full time

Benefits offered by this job

Paid time off

Health insurance

Retirement plans

Tuition discounts

Spouse/partner discounts

RebelCard discounts

Wellness programs

Career advancement opportunities

Onboarding program

Job summary

UNLV is seeking an Administrative Assistant 3 to support Risk Management & Safety. The role serves as the main receptionist, handles PCard orders, travel logistics, and facilities tracking, and reviews program applications for eligibility.

Responsibilities include training student staff, assisting with budget development and ledger reconciliation, and composing official documents for operations in a higher education setting. Strong Excel and Workday skills are preferred.

Qualifications

• High school diploma or equivalent with 3 years relevant experience.
• Public/customer relations and experience explaining policies.
• Experience with payroll, travel, claims, budgeting forms.
• Preferred: Workday, Excel, procurement and PCard experience.

Responsibilities

• Provide administrative support to the RMS unit and day-to-day operations.
• Serve as the primary receptionist and front-line triage point for the central office.
• Process administrative purchasing card orders, travel logistics, and facilities/inventory tracking.
• Review program service applications, verify eligibility, and process requests/appeals.

Skills

Customer service

Frontline triage

Workday

Excel

Procurement

PCard reconciliations

Budget tracking

Lead direction

Timekeeping review

Microsoft Office

Education

High school diploma or equivalent

Tools

AssetWorks

Archibus

DocuSign

Microsoft Office

Job description

Administrative Assistant 3 Risk Management Services, Administrative Services

Job Description

Provide administrative support to the unit in all aspects of day-to-day operations of Risk Management & Safety (RMS) to ensure efficiency and integrity of the unit. Serve as the primary receptionist and first point of contact for central office triage. Execute administrative purchasing card (PCard) orders, work orders, facilities/inventory tracking, and travel logistics. Review program service applications, verify eligibility, and process requests/appeals. Provide daily lead work direction and training to student administrative workers. Support executive continuity, financial backup, ledger reconciliation, and budget development. Compose documents and materials including correspondence, memoranda, reports, charts, and other items in support of program and agency operations; explain applicable rules, regulations, guidelines, policies, and procedures; and distribute materials to concerned parties according to established distribution lists or on an as-needed basis.

Minimum Qualifications

Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR one year of experience as an Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience as described above.

This position does not provide visa sponsorship. Candidates must be legally authorized to work in the United States at the time of hire and must maintain work authorization throughout employment.

Background Screening

Employment is contingent upon the successful completion of a pre‑employment background screening.

Preferred Qualifications

Experience performing administrative or fiscal operations using Workday. Proficiency in Microsoft Excel for spreadsheet creation, ledger tracking, and administrative data analysis. Prior work experience within higher education, environmental health and safety, risk management, or state/government agency settings. Proven customer service and frontline triage skills with ability to de‑escalate complex inquiries. Demonstrated experience with procurement, PCard reconciliations, invoice matching, and budget/ledger tracking. Experience providing lead direction, workflow assignment, and timekeeping review for student employees or support staff. Proficiency in enterprise software platforms (e.g., AssetWorks, Archibus, DocuSign, Microsoft Office Suite).

Commitment to Our Campus Values

Successful candidates will advance UNLV's mission by cultivating an environment of mutual respect and belonging. They will model our Campus Values in their decision‑making and inspire excellence across our community.

Salary

Grade 27, Step 1, salary $46,207.44. In accordance with Nevada Administrative Code (NAC) 284.170, initial appointments to classified positions typically begin at Step 1 of the assigned grade. A "Step" refers to the specific rate of pay within a grade, as determined by the Division of Human Resources.

Benefits of Working at UNLV

• Paid time off, sick leave, and holidays
• Excellent health insurance including medical, dental and vision
• Comprehensive retirement plans and voluntary benefits programs
• No state income tax
• Tuition discounts at Nevada System of Higher Education (NSHE) schools
• Tuition discounts for spouses, domestic partners, and dependents

Perks & Programs

• Employee recognition and appreciation programs
• UNLV athletics ticket discounts
• Statewide employee purchase program discounts
• RebelCard discounts on and off campus
• Wellness programming for all UNLV faculty and staff at no cost
• Opportunity for career advancements to leadership roles
• Connect with colleagues with shared interests
• Personal and professional development opportunities
• A comprehensive onboarding program, Rebels: Onboard Support and resources available for veteran applicants - contact [e-mail] or visit our Veterans Webpage.

Job Details

• Job Category: Classified Exempt
• Full-Time Equivalent: 100.0%
• Required Attachment(s): Cover letter & resume
• Posting Close Date: 10/24/2026
• Note to Applicant: This position may require that a criminal background check be conducted on the candidate(s) selected for hire. HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member’s first day of employment. References will be contacted at the appropriate phase of the recruitment process. As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job‑related tasks. For positions that require driving, evidence of a valid driver’s license will be required at the time of employment and as a condition of continued employment. All document(s) must be received on or before the closing date of the job announcements (if a closing date is provided). Recruitments that provide a work schedule are subject to change based on organizational needs.

Profile of the University

Founded in 1957, UNLV is a doctoral-degree-granting institution comprised of approximately 30,000 students and more than 3,600 faculty and staff. To date, UNLV has conferred more than 152,000 degrees, producing more than 130,000 alumni around the world. UNLV is classified by the Carnegie Foundation for the Advancement of Teaching as an R1 research university with very high research activity, and is a recipient of the Carnegie Classification for Community Engagement. The university is committed to recruiting and retaining top students and faculty, educating the region’s diversifying population and workforce, driving economic activity through increased research and community partnerships, and creating an academic health center for Southern Nevada that includes the launch of a new UNLV School of Medicine. UNLV is located on a 332-acre main campus and two satellite campuses in Southern Nevada. Here at UNLV, we have come together and created one of the most affirmative and dynamic academic environments in the country. UNLV sits in the top spot in U.S. News & World Report's annual listing of the nation's most diverse universities for undergraduates. The university has ranked in the top ten since the rankings debuted more than a decade ago. We continue to show our commitment to serving our wonderfully diverse population and building the future for Las Vegas and Nevada. For more information, visit us on line at: http://www.unlv.edu.

UNLV is a doctoral-degree-granting institution comprised of approximately 34,000 students and more than 4,451 faculty and staff. To date, UNLV has conferred more than 186,000 degrees, producing more than 151,000 alumni around the world. UNLV is classified by the Carnegie Foundation for the Advancement of Teaching as an R1 research university with very high research activity, and is a recipient of the Carnegie Classification for Community Engagement. The university is committed to recruiting and retaining top students and faculty, educating the region's diversifying population and workforce, driving economic activity through increased research and community partnerships, and creating an academic health center for Southern Nevada that includes the launch of a new UNLV School of Medicine. UNLV is located on a 332-acre main campus and two satellite campuses in Southern Nevada. Here at UNLV, we have come together and created one of the most affirmative and dynamic academic environments in the country. UNLV sits in the top spot in U.S. News & World Report's annual listing of the nation's most diverse universities for undergraduates. The university has ranked in the top ten since the rankings debuted more than a decade ago. We continue to show our commitment to serving our wonderfully diverse population and building the future for Las Vegas and Nevada. For more information, visit us online at: http://www.unlv.edu.

For any accommodations to complete an application, please contact UNLV Human Resources at 702-895-3504. Information regarding security, personal safety, fire safety, and crime statistics can be found at UNLV's Annual Security Report. NSHE Employees are required to participate in a mandatory retirement plan in lieu of Social Security. As a result, employment at NSHE may impact your Social Security benefits. Additional information is available at SSA 1945. Job postings are specific to the Nevada System of Higher Education.