Administrative Assistant 3 - INTERNAL Interstate Compact - Tumwater
State of Washington
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Benefits offered by this job
Job summary
Washington State Department of Corrections (DOC) is seeking an Administrative Assistant 3 (AA3) in the Community Corrections Division, Tumwater, WA. This internal vacancy will provide high-level administrative support to the Deputy Compact Administrator for the Interstate Compact Unit, with telework up to four days per week and required in-office reporting as needed.
The role involves coordinating schedules, managing files, meeting deadlines, and providing ICOTS technical support to CCD, with
Qualifications
- High school diploma or GED is required.
- Three years of clerical experience that requires keyboarding.
- Basic knowledge of Microsoft Word, Excel, and Access.
Responsibilities
- Provide confidential administrative and office management support to the unit.
- Enter and retrieve data in OMNI, Odyssey, OnBase, WATCH, SharePoint and JABS.
- Manage a multi-line phone system and respond to inquiries from various stakeholders.
Skills
Education
Tools
Job description
Community Corrections Division
Tumwater, WA
[Teamsters Monthly Salary Range 43: $4,821.00 to $6,452.00]
Administrative Assistant 3 (AA3)
Tumwater, WA
This is an INTERNAL recruitment, open to current, permanent WA State Department of Corrections (DOC) employees only.
DOC's Mission is to improve public safety by positively changing lives.
We are looking to INTERNALLY fill a full-time, permanent Administrative Assistant 3 (AA3) vacancy within the Community Corrections Division (CCD). This position provides higher level administrative support to the Deputy Compact Administrator for the Interstate Compact Unit located at Headquarters, 7345 Linderson Way SW, Tumwater, WA 98501. Although this position is expected to telework up to four days each week, you will be required to report to the office as needed or expected.
The Interstate Compact Unit's mission is to promote effective supervision strategies for individuals who transfer their felony supervision to or from another state. This position helps the Interstate Compact staff achieve the mission by coordinating schedules, managing files, ensuring deadlines are met, communicating with stakeholders, and providing ICOTS technical support to CCD. Work hours are 8:00 am to 5:00 pm, Monday-Friday.
We are looking for teammates who share our vision of public service and are committed to an equitable and inclusive culture that fosters and inspires excellence while promoting innovation, engagement, and safety, leading to better outcomes for our community and our agency. If you have a passion for service, review, decide, and apply!
- Assist the manager with full confidential administrative, secretarial, and office management support.
- Attend all required trainings and adhere to Department policy and procedures.
- Enter and retrieve data from various database systems such as OMNI, Odyssey, OnBase, WATCH, SharePoint, JABS.
- Manage a multi-line phone system.
- Respond to inquiries from individuals, family members, city/county/state officials, stake holders and various agencies, while demonstrating independent judgement and knowledge of ICAOS rules, DOC policies and the Interstate Compact Unit’s processes.
- Manage public disclosure requests, field files, and the unit's SharePoint and office inventory.
- Generate data, spreadsheets, charts, and assist with special projects.
- Assist with and manage ICAOS functions.
- Manage duplicate offender accounts.
- Track and manage Interstate Compact ORPs.
- Track prison releases.
- Manage and archive files.
- Assign cases in OMNI and ICOTS.
- Maintain roster of ICOTS assignment coordinators.
- Assist staff with ICOTS training and access.
- Provide backup to other positions in the Interstate Compact Unit.
- Assist the Deputy Compact Administrator with creating training tools.
Other duties as required.
- High school diploma or GED equivalent.
- Three years of clerical experience that required keyboarding and/or typing.
- Basic knowledge of Microsoft Word, Excel, and Access.
- Maintain regular and reliable attendance.
- Must respect and maintain confidentiality.
- Ability to assist individuals with various criminal backgrounds.
- Ability to efficiently process data.
- Experience with ICOTS.
- Experience working in a correctional field office.
- Intermediate knowledge of Microsoft Word, Excel, and Access
Vision: Working together for safer communities.
Mission: Improving public safety by positively changing lives.
Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.
For more information about our agency, visit our Mission & Vision.
and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
- This recruitment may be used to fill more than one position. If this position is represented by the Washington Federation of State Employees (WFSE), this recruitment may be used to fill additional positions up to sixty days after all listed positions have been filled.
- References.: A minimum of three professional references with a valid email and phone number for each is required. Although current and recent supervisors are preferred, a professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, include non-related professionals, such as educators or other professional associates. If you are entering your references in the online application (preferred), complete the following fields:
- First and Last name
- Title (include their relationship to you, for example: Field Administrator, former supervisor)
- Phone
- Address Line 1 (list the name of the reference's organization)
- Salary is based on skills and abilities that apply to the primary functions of the role and/or years of experience and is decided at the time a final offer of employment is made. The salary range listed in the job posting includes steps A-M. Within a permanent salary range, step M is a longevity step, it is typically gained six years after being assigned to step L.
- Work with or near incarcerated or supervised individuals: This position may work directly with or near incarcerated or supervised individuals in a potentially hazardous setting. Take this into account before applying.
- Background and criminal record history checks will be conducted prior to employment. Information gathered may not preclude employment, but it will be considered in determining your suitability for the position.
- Pre-employment drug test: A drug test may be administered as part of the pre-employment process. Applicants who test positive for a controlled substance may be disqualified from consideration.
- Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure you could expect in this position.
- Verification Form I-9: The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of Form I-9’s list of acceptable documents. Note: DOC does not use E-Verify. We are not able to partake in STEM Optional Practice Training (OPT).
- Foreign equivalent degrees: If your degree was awarded outside the United States, you may be required to provide a credential evaluation report if your education is used to meet the minimum requirements. Reports can be requested from www.wes.org and www.aice-eval.org.
- Represented Position: This position is represented by Teamsters Local Union 117.
This position may be allocated for telework up to four days each week. Employees must use a reliable internet or cellular hotspot service at an authorized location within the state of Washington. Employees with an approved telework agreement in place are expected to perform assigned duties in a safe manner, take proper care of all state-issued equipment, and maintain confidentiality. You will be required to commute to a DOC facility or field office as business requires, which may include components of the onboarding and training process. Details will be provided before hire.
As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides a generous retirement plan and comprehensive family insurance for medical, dental, and vision, these perks also may include:
- Remote/telework/flexible schedules (depending on position)
- Up to 25 paid vacations days a year, in accordance with the CBA
- 8 hours of paid sick leave per month
- 12 paid holidays each year (includes a personal holiday)
- Personal leave day
- Flex Spending Accounts
- Dependent Care Assistance
- Deferred Compensation
- Visit our benefits page for more!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.
Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.
Part-time employees accrue vacation leave hours in accordance with WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.
Pay status includes hours worked, time on paid leave and paid holiday.
As provided in WAC 357-58-175, an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.
Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.
Washington State supports members of the armed forces with 21 days paid military leave per year.
Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.
Leave Sharing
Parental Leave
Family and Medical Leave Act (FMLA)
Leave Without Pay
Please visit the State HR Website for more detailed information regarding benefits.
Updated 01-07-2026
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