Administrative Assistant 3 – Clerkship Coordinator

Nevada System of Higher Education; Reno (NV); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Fitness center

Employee Assistance Program

Public Employees' Retirement System (P

Retirement plan

Paid leave

Job summary

The University of Nevada, Reno School of Medicine is recruiting for an Administrative Assistant 3 for the Curricular Affairs Team. The role coordinates clinical educational medical student experiences and supports directors, students, and faculty across multiple sites in northern Nevada.

After training, you will provide operational analysis to leadership and manage day-to-day clerkship operations, including grade processing, files, and orientation planning, with supervision by the Clerkship

Qualifications

• Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR
• One year of experience as an Administrative Assistant II in Nevada State service; OR
• An equivalent combination of education and experience as described above.

Responsibilities

• Coordinate day-to-day operations for clerkships under supervision of the Clerkship Director.
• Synthesize information and provide operational-level analysis to leadership about program administration.
• Serve as liaison between residents, providers, and medical students across multiple locations.
• Assist with student grades, evaluations, and confidential files.
• Plan clerkship orientations and support NBME shelf examinations logistics.

Skills

Records management

Public relations

Communication

Administrative coordination

Education

High school diploma or equivalent

Tools

Payroll & budgeting forms

Job description

The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment.

If you need assistance or have questions regarding the application process, please contact our recruitment helpline at [phone] or [e-mail]. For UNR Med professional job postings, please contact the Office of Professional Recruitment at [phone].

Job Description

The University of Nevada, Reno is recruiting for an Administrative Assistant 3 for the Curricular Affairs Team at the School of Medicine. The office for this position is located on W. Moana Lane. This position will coordinate clinical educational medical student experiences in one or multiple specialties throughout multiple medical settings in northern Nevada. This position supports directors, students, and faculty in the coordination of these programs.

Once trained, synthesize information, and provide operational-level analysis to leadership about program administration. Under general supervision of and in conjunction with the Clerkship Director, the coordinator is responsible for coordinating the day-to-day operations for clerkships. The coordinator provides support for medical students throughout their training experience, acting as liaison between residents, providers, and medical students.

Job duties include:

• Compile mid-course and final grade information. Prepare and distribute semi-annual and annual student evaluation summary reports

• Create and consistently maintain confidential files for each medical student

• Communicate and check in with students to ensure students are keeping up with their assignments, such as patient logs or other homework to help the student avoid the risk of failing a clerkship

• Assess availability and capacity for rotations at multiple locations

• Participate in faculty and department meetings to discuss clerkship and elective administration and management

• Plan and facilitate clerkship orientations

• Proctor National Board of Medical Examiners (NBME) Shelf examinations per procedure at the end of each clerkship rotation

Essential Qualifications

• Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR

• One year of experience as an Administrative Assistant II in Nevada State service; OR

• An equivalent combination of education and experience as described above.

Schedule

The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs.

Compensation Grade

Grade 27

In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate’s qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abided by the Nevada Administrative Code.

To view the classified compensation schedules, please visit: Classified Compensation. Select Salary schedule, PP01.

For more information, visit the Classified Salary Calculator

The Perks of PERS

Employees are enrolled in The Public Employees' Retirement System of Nevada (PERS) upon hire. For information on contribution rates, please visit: NV PERS Contribution Rates

• Rich retirement plan - Retirement Calculator

Perks of Working at UNR

• Health insurance options including dental and vision - Health Insurance

• Life insurance, generous annual and sick leave - Classified Benefits

• E. L. Wiegand Fitness Center offers annual or semester memberships and spouse/domestic partner membership options. E.L. Wiegand Fitness Center

• Mountain EAP supports employees (and eligible dependents) through life's difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues.

• Staff Employees' Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate. SEC

Grants-in-aid for Classified Employees

The University encourages employees to pursue training and educational opportunities available to them through the Nevada System of Higher Education institutions. Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related. Classified Staff Grants-In-Aid Benefit

Classified Employee Family Opportunity Program

The University offers this program for spouses, domestic partners, and dependents of Classified employees (working at least 50%). The Classified Employee Family Opportunity Program may be used for undergraduate and graduate state-supported courses. Classified Employee Family Opportunity Program

Department Information

https://med.unr.edu/

Exempt

No

Full-Time Equivalent

100.0%

Required Attachment(s)

Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at [e-mail].

Attach the following attachment(s) to your application

Resume/CV - (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

Cover Letter - (required)

Contact Information for Three Supervisory References - (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.

Transcripts - (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.

Veteran Interview Consideration - (optional) - To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc).

This posting is open until filled

Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received, or a hiring decision has been made.

Posting Close Date

09/28/2026

Note to Applicant

A background check will be conducted on the candidate(s) selected for hire.

HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member’s first day of employment.

References will be contacted at the appropriate phase of the recruitment process.

Applicants hired on a federal contract may be subject to E-Verify.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

For positions that require driving, evidence of a valid driver’s license will be required at the time of employment and as a condition of continued employment.

Schedules are subject to change based on organizational needs.

University of Nevada, Reno School of Medicine