Administrative Assistant 3

State of Louisiana; Monroe (LA); Presencial; USD 32.000 - 42.000; Jornada completa

Descripción de la vacante

Northeast Delta Human Services Authority in Monroe, LA, is seeking an Administrative Assistant 3 to provide comprehensive administrative support to the Program Manager 1-B and the Executive Director within the Prevention and Wellness Team. The role requires strong organizational skills, discretion, and the ability to compose professional correspondence.

Ideal candidates will have at least two years of administrative experience, with knowledge of payroll, meeting prep, and filing systems.

Formación

• Two years of experience in administrative services.
• Experience substitution: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
• No Civil Service test score is required to be considered for this vacancy.

Responsabilidades

• Answers and routes incoming calls; takes messages; greets visitors and maintains a warm disposition.
• Compiles and types special reports; organizes and maintains files; ensures confidentiality.
• Prepares materials for meetings (agendas, handouts, binders); handles payroll reports, travel, and supply requisitions.
• Sets up and types correspondence, reports, and records from rough drafts or dictation.
• Maintains electronic files and merges data to create new documents.
• Assists the Administrative Assistant 5 in her absence and performs other clerical duties as needed.

Conocimientos

Accepting Direction

Communicating Effectively

Thinking Critically

Descripción del empleo

About This Job

NORTHEAST DELTA HUMAN SERVICES AUTHORITY MISSION

Serve as a catalyst for individuals with mental health, developmental disabilities, and addictive disorders to help them realize their full human potential by offering quality, excellent care with greater accessibility.

Northeast Delta Human Services Authority (NEDHSA) is seeking a qualified individual to serve as an Administrative Assistant 3 within the Prevention and Wellness Team. This position will provide administrative support to the Program Manager 1-B and the Executive Director at the Northeast Delta Human Services Authority branch office. The Administrative Assistant 3 will work under the general direction of the Program Manager 1-B and receive functional supervision from the Executive Director. The incumbent will perform a variety of administrative, organizational, and clerical functions in support of the operations and activities of the Prevention and Wellness Team and the agency.

An Ideal Candidate Will Possess The Following Competencies

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.


• Communicating Effectively: The ability to convey information, ideas and emotions using structured communication methods that promote understanding and agreement.


• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

Minimum Qualifications

Two years of experience in administrative services.

Experience Substitution

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Duties

• Answers and routes incoming calls; takes messages; deals tactfully with parties in emergency or delicate situations. Greets visitors and maintains a warm and friendly disposition while at work. Independently composes and types correspondence for signature of supervisor regarding administrative matters, office policies, or programs.


• Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc. For research and presentations. Organizes and maintains files and reference manuals/materials; ensures confidentiality of information, as necessary. For studies on ACEs and Trauma-Informed Care.


• Prepares materials needed for meetings, such as agendas, handouts, binders, etc. Performs administrative functions such as payroll preparation, travel reports, supply requisitions, etc. May serve as the back-up administrative assistant to the Administrative Assistant 5 in Administration.


• Sets up and types a wide variety of correspondence, reports, tables, records, case histories, hearings, etc. from rough drafts, dictation, dictating machine, or instructions. Types materials that involve knowledge of special terminology.


• Establishes and maintains electronic files for identifying, recording and classifying stored data; extracts, assembles and merges stored information to create new documents.


• Assists in all functions of the Administrative Assistant 5 in her absence and assists with Administrative Duties needed for the Executive Director and any other clerical duties for the ED. Performs other related duties as required.

Position-Specific Details

Appointment Type: Job Appointment

Location: Prevention and Wellness (2400 Ferrand St., Monroe, La 71201)

Compensation: NEDHSA is a designated approved National Health Service Corps (NHSC) site. Clinicians who work at NHSC-approved sites are eligible to apply to the NHSC Loan Repayment Program to pay off student loans.

• 2-year Full-Time Clinical Practice: NHSC will pay up to $50,000 for an initial 2 years of full-time clinical practice to clinicians.

Full-time clinical practice is defined as no less than 40 hours per week, for a minimum of 45 weeks per year.

No Civil Service test score is required in order to be considered for this vacancy.

Contact Information

Ms. Janesia Raybon, MPA
Human Resources Director A
Northeast Delta Human Services Authority
2513 Ferrand Street
Monroe, LA 71201
318-362-4237 (office)

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a State Employee, You Will Earn Competitive Pay, Choose From a Variety Of Benefits, And Have Access To a Great Professional Development Program

Insurance Coverage - More information can be found at https://info.groupbenefits.org/

Parental Leave – Up to six weeks paid parental leave

More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave

• New Year's Day


• Martin Luther King, Jr. Day


• Mardi Gras


• Good Friday


• Memorial Day


• Independence Day


• Labor Day


• Veteran's Day


• Thanksgiving Day and Christmas Day


• Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement

State Of Louisiana Employees Are Eligible To Participate In Various Retirement Systems (based On The Type Of Appointment And Agency For Which An Employee Works). These Retirement Systems Provide Retirement Allowances And Other Benefits For State Officers And Employees And Their Beneficiaries. State Retirement Systems May Include (but Are Not Limited To):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system


• Teacher's Retirement System of Louisiana (www.trsl.org),


• Louisiana School Employees Retirement System (www.lsers.net), among others