Administrative Assistant 3

Western Washington University; Bellingham (WA); On-site; USD 46,000 - 62,000; Full time

Job summary

Western Washington University’s Disability Access Center (DAC) seeks an Administrative Assistant 3 to provide advanced administrative and clerical support. You will manage front-desk operations, handle student-facing communications, and support disability accommodation processes with careful recordkeeping.

In this role, you will coordinate schedules and referrals, monitor budgets and expenditures, and maintain confidential documentation.

Qualifications

• High School graduate or equivalent.
• Experience in secretarial, administrative, and/or budgetary work.
• Excellent professionalism, judgment and confidentiality.
• Ability to excel in a fast-paced environment.
• Proficiency with Microsoft Word, Teams, Outlook, Excel.
• Excellent interpersonal and written communication skills.
• Commitment to collaborative, inclusive work environment.
• Bachelor’s degree preferred.
• Experience with Banner, Millennium FAST Finance and HR, PageUP.
• Familiarity with FERPA and strict confidentiality.
• Experience with accessibility practices.
• Experience supporting financial operations and procurement workflows.

Responsibilities

• Provide advanced administrative and clerical support to the DAC.
• Manage front-desk operations and student-facing communications.
• Support disability accommodation processes and confidential records.
• Coordinate schedules and referrals; monitor budgets and expenditures.
• Exercise discretion with sensitive information and ensure timely service delivery.

Skills

Microsoft Office

Interpersonal skills

Confidentiality

Teamwork

Fast-paced work

Education

High School diploma

Bachelor’s degree

Tools

Banner

Millennium FAST Finance & HR

PageUP

Job description

Position Title

Administrative Assistant 3

About the University

Western Washington University, with over 15,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 90,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western has additional sites in Anacortes, Bremerton, Everett, Port Angeles, and Poulsbo. Western is recognized nationally for its successes, such as being named one of the top public master's-granting institutions in the Pacific Northwest for 25 years in a row by U.S. News & World Report.

About the Department

The Disability Access Center supports Western's mission, which states that together with our students, staff, and faculty, we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement. All are encouraged to apply, including women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity.

About the Position

Western Washington University’s Disability Access Center (DAC) helps provide equal access and full inclusion for students through an individualized, interactive process that supports eligible students with disabilities. The DAC coordinates and administers approved accommodations, and connects with students, faculty, and campus partners to reduce barriers across the student experience.

The Administrative Assistant 3 provides advanced administrative and clerical support to the DAC. This role performs a wide spectrum of complex front-desk and office operations, manages student-facing communications, supports disability accommodation processes, maintains confidential records and documentation, coordinates schedules and referrals, and provides assistance in monitoring budgets and expenditures. The incumbent exercises discretion, handles sensitive information, and ensures timely, accurate service delivery.

Required Qualifications

• High School graduate or equivalent
• Demonstrated increasingly responsible full-time experience providing secretarial, administrative, and/or budgetary work.
• Demonstrated ability to exercise excellent professionalism, judgment, and confidentiality.
• Demonstrated ability to excel in a fast-paced environment.
• Demonstrated proficiency in Microsoft applications (e.g. Word, Teams, Outlook, Excel).
• Excellent interpersonal and written communication skills.
• Demonstrated commitment to work collaboratively as a positive team member and foster a cooperative, welcoming, inclusive and affirming work environment.

Preferred Qualifications

• Bachelor’s degree
• Experience with database and travel systems (such as Banner, Millennium FAST Finance and HR software, PageUP)
• Work experience in setting requiring strict confidentiality and familiarity with FERPA
• Familiarity with accessibility practices (e.g., accessible document formatting, captions/transcripts, or creating materials that meet departmental accessibility standards).
• Experience supporting financial operations and/or procurement workflows (e.g., purchase support, tracking expenditures, record maintenance).

Conditions of Employment

All employees must comply with our Immunization policies, including Proof of Rubeola Measles Immunity within 60-days of hire. Please reach out to [e-mail] if you need information regarding medical or religious exemption and applicable accommodations.

Salary

$4,124 - $5,537/month depending on qualifications and experience

Benefits Information

Benefits Overview for Classified Positions

Bargaining Unit

This position is part of bargaining unit D and is covered by the collective bargaining agreement with Public School Employees of WWU.

Closing Date Notes

Position closes 11/20/2026 at 11:55 pm.

Western Washington University (WWU) is an equal opportunity employer.

In compliance with applicable laws, WWU does not discriminate on the basis of race, ethnicity, color, national origin, age, citizenship or immigration status, pregnancy, use of protective leave, genetic status, sex, sexual orientation, gender identity, gender expression, marital status, creed, religion, veteran or military status, disability or the use of a trained guide dog or service animal (including a service animal in training) by a person with a disability, or any other characteristic protected by federal, state, or local law, in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policies on Prohibiting Discrimination Based on A Protected Class and Prohibiting Discrimination Based on Sex. Inquiries may be directed to the Office of Civil Rights and Title IX Compliance, Title IX and ADA Coordinator, Western Washington University, Old Main 126 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay); [e-mail]

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3751 or 711 (Washington Relay).

Annual Security and Fire Safety Report

This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (\"The Clery Act\"). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western's campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the Office of Student Life at [e-mail]. The report can be found at: Annual Security and Fire Safety Report.

All new employees must comply

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires which includes a sexual misconduct background check.