Administrative Assistant 1 - Presque Isle State Park

Commonwealth of Pennsylvania; Pennsylvania; On-site; USD 36,000 - 48,000; Full time

Job summary

Commonwealth of Pennsylvania through the Department of Conservation & Natural Resources (DCNR) seeks an Administrative Assistant 1 to support the Presque Isle State Park Complex. You will assist managers, run daily tasks, coordinate across park programs, and help keep operations organized for guests.

Responsibilities include HR coordination, procurement, budgeting, and timekeeping oversight, with duties involving communication with visitors, employees, and vendors.

Qualifications

• Graduation from a four-year college or university or any equivalent combination of experience and training.
• Must meet PA residency requirement.
• Able to perform essential job functions.
• Conditional offer of employment requires submission of criminal history reports.

Responsibilities

• Administrative Support: Study operations, prepare reports, assist with policy changes, and manage office services
• Public Interaction: Gather information, resolve concerns, communicate clearly with visitors and employees
• Procurement Tasks: Prepare bids, process purchase orders, reconcile invoices, and coordinate vendor activities
• Budget Monitoring: Track expenditures, prepare estimates, analyze fiscal reports, and advise management
• Human Resources: Coordinate hiring lists, handle employee documents, manage personnel files, and process travel paperwork
• Timekeeping Oversight: Review time input, guide timekeepers, correct payroll errors, and maintain employee records

Education

Four-year college or university degree

Job description

Are you a highly organized professional who would enjoy supporting a busy state park by keeping operations running smoothly and ensuring visitors are informed? As an Administrative Assistant 1 with the Department of Conservation & Natural Resources (DCNR), you will play a key role in ensuring that the Presque Isle State Park Complex is fully functional and ready for guests. You will assist managers, help run daily administrative tasks, and be a vital component in keeping the park organized and efficient. This career path allows you to work with employees, visitors, and partners throughout the complex. If you would thrive in a fast-paced environment where your attention to detail makes a meaningful impact, this may be the position for you!

DESCRIPTION OF WORK

This position supports administrative operations for the Presque Isle State Park Complex, including human resources, procurement, budgeting, public contact, and clerical guidance. Your work will involve detailed decision-making, effective communication, and coordination across multiple park programs.

• Administrative Support: Study operations, prepare reports, assist with policy changes, and manage office services
• Public Interaction: Gather information, resolve concerns, communicate clearly with visitors and employees
• Procurement Tasks: Prepare bids, process purchase orders, reconcile invoices, and coordinate vendor activities
• Budget Monitoring: Track expenditures, prepare estimates, analyze fiscal reports, and advise management
• Human Resources: Coordinate hiring lists, handle employee documents, manage personnel files, and process travel paperwork
• Timekeeping Oversight: Review time input, guide timekeepers, correct payroll errors, and maintain employee records

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, with a 30-minute lunch. Work will be scheduled 37.5 hours/5 days per week, and will include holidays and weekends as necessary.
• Occasional overtime may be required for training or emergency situations.
• Telework: You will not have the option to telework in this position.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Required Experience, Training & Eligibility

QUALIFICATIONS

Minimum Experience and Training Requirements

• Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training.

Other Requirements

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirements

• A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information.

Veterans

• Pennsylvania law (51 Pa. C.S.7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.