Administrative Assistant 1 (PCN250951)

State of Alaska; Anchorage (AK); Presencial; USD 42.000 - 54.000; Tempo integral

Resumo da vaga

State of Alaska, Ted Stevens Anchorage International Airport, is seeking an organized Administrative Assistant 1 to join Airport Operations. You will independently manage the Lost & Found Program and provide essential administrative support, travel coordination, and onboarding assistance in a fast-paced environment.

Ideal candidates demonstrate attention to detail, strong computer skills, and excellent customer service.

Qualificações

• Six months of advanced clerical experience.
• Six months of any combination of post-secondary education or advanced-level clerical experience.

Responsabilidades

• Lost & Found Program management including receiving, documenting, tracking, storing and releasing property.
• Administrative support such as timesheets, purchasing, invoice processing, travel coordination, scheduling and recordkeeping.
• Recruitment and onboarding support, coordinating meetings and administrative processes for airport operations.
• Customer service as a primary contact for travelers and airport staff.

Conhecimentos

Attention to Detail

Computer Skills

Customer Service

Descrição da vaga

ATTENTION ALL ALASKA RESIDENTS!

The Department of Transportation and Public Facilities (DOT&PF), Anchorage International Airport, is looking for an Administrative Assistant 1 to help us Keep Alaska Moving!

What you will be doing:

Ted Stevens Anchorage International Airport is seeking an organized, dependable, and customer-service-oriented individual to join our Airport Operations team as an Administrative Assistant 1. This position offers a unique combination of public service and administrative responsibilities. You will independently coordinate the airport's Lost & Found Program while providing administrative support to Airport Operations. Your primary responsibilities will include:

• Lost & Found Program Management, Manage the daily operations of the airport’s Lost & Found Program, including receiving, documenting, tracking, storing, and releasing recovered property. Assist travelers with lost property inquiries, verify ownership, coordinate shipping arrangements, and maintain accurate inventory records.
• Administrative Support,Assist Airport Operations with timesheets, purchasing, invoice processing, travel coordination, scheduling, correspondence, and recordkeeping.
• Recruitment and Office Coordination,Support recruitment and onboarding activities, coordinate meetings, and assist with administrative processes that help keep airport operations running efficiently.
• Customer Service,Serve as a primary point of contact for travelers, airport employees, and other agencies, providing helpful and professional assistance while resolving questions and concerns.

The successful candidate will be comfortable working independently, managing competing priorities, maintaining accurate records, and exercising good judgment when handling sensitive information and valuable personal property.

Our organization, mission, and culture:

Ted Stevens Anchorage International Airport plays a vital role in connecting Alaska to the rest of the world. Our Airport Operations team supports the safe, secure, and efficient operation of one of Alaska's most important transportation facilities. We value teamwork, accountability, professionalism, and excellent customer service. Every member of our team contributes to the airport’s success, whether supporting operational activities behind the scenes or assisting the traveling public.

The benefits of joining our team:

This position offers an opportunity to work in a unique airport environment while gaining experience in administrative operations, customer service, purchasing, and government processes. You will work alongside a dedicated team of aviation professionals and play an important role in supporting both airport employees and the travelers who pass through ANC.

The working environment you can expect:

This position is based at Ted Stevens Anchorage International Airport in Anchorage, Alaska, with primary Lost & Found responsibilities performed from the South Terminal. The work involves frequent interaction with travelers, airport employees, and outside agencies, as well as independent office and administrative responsibilities. The position requires flexibility, attention to detail, and the ability to manage multiple requests throughout the workday.

Who we are looking for:

• Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
• Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.
• Customer Service: Works with clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the agency, other agencies, or organizations outside the Government) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services.

SPECIAL NOTICE:

This position requires a Valid AK Driver's License.

Six months of advanced clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.

OR

Six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Special Note:

• Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
• Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).

Read the following carefully

ALASKA RESIDENTS ONLY

Please be sure to check our residency definition to determine if you qualify.

EDUCATION

To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before employment.

AIRPORT SECURITY BADGE

Candidates for this position must be eligible for an airport identification badge in accordance with Transportation Security Administration (TSA) regulations (49 CFR 1542) which requires fingerprinting and a criminal background check. The successful applicant must pass a fingerprint-based criminal history record check as well as a comprehensive background investigation, along with a Transportation Security Administration Security Threat Assessment.

WORK EXPERIENCE

If using work experience not already documented in your application, also provide the employer’s name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported, and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or [phone] in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.