Administrative Assistant 1 (PCN 10-4119)

State of Alaska; United States; Remote; USD 42,000 - 52,000; Full time

Job summary

State of Alaska, Department of Natural Resources, Division of Oil & Gas, seeks an Administrative Assistant 1 in Anchorage. This open posting requires Alaska residency and involves handling administrative duties across customer service, personnel, payroll, recruitment, travel coordination, and procurement.

The role acts as the first point of contact for visitors and state staff. The successful candidate will support a fast-paced team and contribute to efficient division operations, with emphasis

Qualifications

• Administrative support experience in a government or corporate setting.
• Ability to handle payroll, recruitment, and travel coordination tasks.
• Strong communication and data entry skills.

Responsibilities

• Provide administrative support in customer service, personnel, payroll, recruitment, travel coordination, equipment maintenance, and small office procurement.
• Serve as the division’s first point of contact, greeting visitors and directing them to the appropriate staff member.

Skills

Customer service

Payroll

Recruitment

Travel coordination

Office administration

Tools

Computer skills

Job description

Posting number: 55733

Department: Natural Resources

Division: Oil & Gas

Job classification: Administrative Assistant 1

Posting type: Open

Categories: Accounting and Finance, Human Resources, Purchasing, Customer Service, Office and Administrative Support

Summary

The Department of Natural Resources, Division of Oil & Gas, is recruiting for an Administrative Assistant 1 in Anchorage.

This position is open to Alaska Residents only.

Please check our residency definition to determine if you qualify.

What You Will Be Doing:

The Administrative Assistant 1 works independently to provide administrative support in customer service, personnel, payroll, recruitment, travel coordination, equipment maintenance, small office procurement, and adapting internal processes to meet the division’s needs. This position serves as the division's first point of contact, greeting visitors from the public and other State agencies and directing them to the appropriate staff member and location within the Division of Oil and Gas.

Mission and Values/Culture:

The mission of the Department of Natural Resources is to develop, conserve, and enhance natural resources for present and future Alaskans.

The Division of Oil and Gas strives for a diverse and inclusive workforce where safety and well-being are paramount, and employees at all levels promote a culture where everyone is valued, treated equitably, and treated respectfully.

Benefits of Joining Our Team:

• The Division of Oil and Gas administrative support team is committed to empowering each team member through a collaborative, mutually supportive environment.
• We foster both personal and professional growth by providing meaningful opportunities for learning and development.
• Our office offers a fast-paced, team-oriented atmosphere with a strong focus on delivering exceptional customer service.
• Although this position does not telework, it may be eligible for an altered workweek.

The Working Environment You Can Expect:

The position is located on the 11th floor of the Atwood building. Our office is located in the heart of downtown Anchorage within walking distance of eateries, local shopping, and the Coastal Trail.

We are looking for a candidate who possesses the following position-specific competencies.

• Flexibility: Is open to change and new information; adapts behavior or work methods in response to new information, changing conditions, or unexpected obstacles; effectively deals with ambiguity.
• Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.
• Interpersonal Skills: Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations.
• Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.

Examples of duties

Six months of advanced clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.

OR

Six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Special Note:

Examples of advanced clerical experience include:

• Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
• Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).

Qualifications

** Please read the information below carefully. **

If invited to interview, please bring the following materials. Failure to do so may result in loss of consideration. Required documents include:

• Three professional references with daytime phone numbers, one being a current/formal supervisor
• Copies of two most recent evaluations.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation, auxiliary aids or services, or alternative communication formats should call 1-800-587-0430 or [phone] in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

For specific information about this position, please get in touch with the hiring manager at the following:

Kathy Chapman
Administrative Officer 2
Phone:[phone]
Email:[e-mail]