Administrative Assistant

DLZ Corporation; Waterford Charter Township (MI); On-site; USD 34,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) options

Paid parental leave

Life & AD&D insurance

Job summary

DLZ Corporation in Waterford, MI is seeking an Administrative Assistant to join our team. You will support project teams, process documents, manage phone lines, and help keep office operations running smoothly.

The ideal candidate has at least two years of office experience, strong communication skills, and proficiency in Microsoft Office. Experience with InDesign is a plus.

We offer a comprehensive benefits package and a collaborative, safety-conscious work environment.

Qualifications

• High school diploma or equivalent required.
• Two+ years of office/reception experience preferred.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Experience with Adobe InDesign is a plus.

Responsibilities

• Prepare and process contract documents and coordinate internal reviews.
• Assist project teams with contract specifications and communications.
• Provide general administrative support, including mailings and correspondence.
• Answer calls on a multi-line phone system and route messages.
• Greet visitors and direct them as needed.
• Provide information about DLZ and its services to clients.

Skills

Office administration

Multi-line phone handling

MS Office proficiency

Communication skills

Team player

Self-motivation

Education

High school diploma or equivalent

Tools

Adobe InDesign

Job description

Shape the Future with DLZ!

At DLZ Corporation, we don’t just design infrastructure—we create solutions that improve communities and empower careers. As a nationally recognized, award-winning multidisciplinary firm, we deliver engineering and architectural design services, construction management, surveying, right-of-way acquisition, and materials testing across the Midwest.

Join a team where innovation meets collaboration, and your expertise drives meaningful impact.

DLZ Corporation currently has an exciting opportunity in our Waterford, MI office; we are looking for a new Administrative Assistant! The ideal candidate needs to be outgoing, high energy and have excellent interpersonal skills. We look forward to the right person joining the DLZ team! Diverse candidates are encouraged to apply!

Duties & Responsibilities

• Prepare and process contract documents, including coordinating internal legal review and obtaining certificates of insurance.
• Assist project teams in preparing contract specifications.
• Provide administrative support, including preparing mailings, memos, correspondence, marketing materials, and other documents.
• Answer, screen, and route calls on a multi-line phone system, providing information or taking messages as needed.
• Greet visitors and clients, determine the purpose of their visit, and direct or escort them as appropriate.
• Answer questions about DLZ, including office and department locations, staff contacts, and services offered.
• Collect, sort, and distribute mail, messages, and courier deliveries; prepare outgoing shipments.
• Perform all work safely and in accordance with DLZ's Health and Safety Plan.
• Represent DLZ and its core values professionally with clients, visitors, and staff.

Job Requirements

• High school diploma or equivalent.
• Two or more years of office, receptionist, or related administrative experience.
• Experience with multi-line phone systems preferred.
• Proficient in Microsoft Office (Word, Excel, and Outlook) and comfortable learning new software.
• Experience with Adobe InDesign or other graphic design software is a plus.
• Strong organizational, customer service, and communication skills.
• Dependable, with a consistently professional demeanor.
• Ability to manage multiple priorities and stay composed in a fast-paced, high-volume environment.
• Self-motivated team player who is eager to take on new tasks.

Must provide salary requirements to be considered for this position!

Investing in Your Future

We offer a comprehensive benefits package designed to support your well-being and career growth:

• Health, dental, and vision insurance
• Flexible spending accounts & health savings account
• 401(k) options (Traditional and Roth)
• Paid parental leave
• Life & AD&D insurance
• Short- and long-term disability
• Wellness program with reimbursement benefits

Our Commitment to Inclusion

At DLZ, diversity isn’t just a policy—it’s a priority. We foster an environment where every individual is respected, valued, and empowered to contribute their unique perspective. Employment decisions are based on merit and qualifications, in full compliance with all applicable laws. #LI-DM1