Administrative Assistant

The Choice, Inc.; Washington (District of Columbia); Hybrid; USD 100,000 - 125,000; Full time

Job summary

A nonprofit organization in Washington, DC is seeking a temporary Administrative Assistant. The role includes coordinating internal meetings, travel arrangements, and providing project support. Ideal for candidates with extensive administrative experience in mission-driven settings. Salary is $30/hour.

Qualifications

• Minimum of 5 years of administrative experience, preferably in a nonprofit or mission-driven organization.
• Strong skills in calendaring, travel coordination, and expense reporting.
• Experience supporting internal operations and event logistics.
• Proven ability to manage ad hoc tasks and shift priorities.
• Excellent organizational, communication, and interpersonal skills.
• Ability to work independently and adapt quickly.
• Comfortable working in a hybrid environment (in-office and remote).

Responsibilities

• Coordinate internal meeting scheduling and calendar management.
• Arrange executive and team travel, including booking transportation and accommodation.
• Prepare and process expense reports in alignment with nonprofit policies.
• Support internal operations such as webinars, team events, and holiday gatherings.
• Provide general administrative support including document preparation, meeting logistics, and communications.
• Handle ad hoc requests and tasks with flexibility and professionalism.
• Collaborate with cross-functional teams to ensure smooth operations.
• Maintain confidentiality and uphold the organization’s values in all interactions.

Skills

Calendar management

Travel coordination

Expense reporting

Organizational skills

Communication skills

Interpersonal skills

Job description

The Choice is excited to partner with an education policy non-profit to support their team with a temporary Administrative Assistant. This is an ideal role for someone who thrives in mission-driven environments and can seamlessly manage administrative tasks, internal coordination, and provide project support. The successful candidate will be proactive, organized, and ready to contribute from day one.

Duration of the contract: Start week of November 3-7th and commit through December 31, 2025.

This position will support the Executive Director, Chief of Policy and Programs, Director of Research and possibly COO

Key Responsibilities

1. Coordinate internal meeting scheduling and calendar management.
2. Arrange executive and team travel, including booking transportation and accommodation.
3. Prepare and process expense reports in alignment with nonprofit policies.
4. Support internal operations such as webinars, team events, and holiday gatherings.
5. Provide general administrative support including document preparation, meeting logistics, and communications.
6. Handle ad hoc requests and tasks with flexibility and professionalism.
7. Collaborate with cross-functional teams to ensure smooth operations.
8. Maintain confidentiality and uphold the organization’s values in all interactions.

Qualifications

1. Minimum of 5 years of administrative experience, preferably in a nonprofit or mission-driven organization.
2. Strong skills in calendaring, travel coordination, and expense reporting.
3. Experience supporting internal operations and event logistics.
4. Proven ability to manage ad hoc tasks and shift priorities.
5. Excellent organizational, communication, and interpersonal skills.
6. Ability to work independently and adapt quickly.
7. Comfortable working in a hybrid environment (in-office and remote).

Salary: $30/h