Administrative Assistant

Ergon Inc.; Vicksburg (MS); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

401(k) Matching

Health

Life

Dental

Holidays

Vacation

Sick Leave

Tuition Assistance

Profit Sharing

Job summary

Ergon Marine & Industrial Supply, Inc. in Wood River, IL is seeking an administrative assistant who is hardworking, ready to help others, and takes pride in their work.

This role supports river crews and assists with office operations to ensure smooth daily functions. Candidates should have a High School Diploma or GED and at least five years of office experience including bookkeeping, data entry, and SAP familiarity, along with strong communication and organizational skills and computer

Qualifications

• High School Diploma or GED required.
• At least five years' experience in an office position with knowledge of bookkeeping, typing, data entry and processing.
• Must be computer competent.
• Good communication and organizational skills, and detail-oriented.
• Training in SAP program preferred.
• Excellent understanding of inventory and controls.

Responsibilities

• Create invoices in SAP for Ergon Marine customers for the tickets received.
• Prepare requisitions and purchase orders for vendors and service providers. Scan and send through the accounts payable system.
• Process COD transactions - reconcile daily sales paperwork with receipts, create invoice in SAP, complete credit card recap.
• Process Chevron orders per company requirements.
• Process Exxon Mobil orders per company requirements.
• Work with Jackson office, outside vendors, and customers regarding problems with purchase orders and invoices.
• Perform inventory updates through the PO process.
• Perform inventory control cycle counts.
• Perform end-of-month and end-of-year procedures.
• Procure office supplies as needed, maintain office supply distribution of office supplies as needed.
• Enter department and vessel grocery orders into SAP.
• Process p-card statements for credit card holders at EMIS.
• Support business with any needed duties.

Skills

Data entry

Typing

Communication

Organizational skills

Attention to detail

Education

High School Diploma or GED

Tools

SAP

Microsoft Office

Job description

Ergon Marine & Industrial Supply, Inc., has an opening for an administrative assistant at its Wood River, IL location.

If you are a hard-working person who likes to help others and be proud of the work that you accomplish, then this might be a job that you would enjoy. EMIS services vessels and tows, and this job allows you to be a part of that support of the river crews.

Ergon is a family-owned oil and gas company based in the Jackson, MS area with facilities across the US. EMIS is a subsidiary with facilities that support marine traffic up and down the Mississippi River. Our facilities are located in Vicksburg, MS, Wood River, IL, and Memphis, TN.

Ergon offers a competitive benefits package:

• 401(k) Matching
• Health
• Life
• Dental
• Holidays
• Vacation
• Sick Leave
• Tuition Assistance
• Profit Sharing

Administrative Assistant Qualifications

• High School Diploma or GED
• At least five years' experience in an office position with knowledge of bookkeeping, typing, data entry and processing
• Must be computer competent
• Good communication and organizational skills, and detail-oriented
• Training in SAP Program preferred
• Excellent understanding of inventory and controls

Administrative Assistant Responsibilities

• Create invoices in SAP for Ergon Marine customers for the tickets received
• Prepare requisitions and purchase orders for vendors and service providers. Scan and send through the accounts payable system.
• Process COD transactions - reconcile daily sales paperwork with credit card transaction receipts, create invoice in SAP, complete credit card recap
• Process Chevron orders per company requirements
• Process Exxon Mobil orders per company requirements
• Work with Jackson office, outside vendors, and customers regarding problems with purchase orders and invoices.
• Perform inventory updates through the purchase order process.
• Perform inventory control cycle counts
• Perform end-of-month and end-of-year procedures
• Procure office supplies as needed, maintain office supply distribution of office supplies as needed
• Enter department and vessel grocery orders into SAP
• Process p-card statements for credit card holders at EMIS
• Support business with any needed duties.

We are an EEO/AAP employer.