Administrative Assistant

Knott LLP; United States; Remote; USD 42,000 - 56,000; Full time

Job summary

Knott LLP is seeking an organized Administrative Assistant to support daily operations in a fully remote role. You will manage documents, billing logistics, and client communications to keep the team focused on service delivery.

The ideal candidate has 1–2 years of admin experience, strong attention to detail, and proficiency with Microsoft Office or Google Workspace. Confidentiality and accuracy are essential in this professional tax practice.

Qualifications

• High school diploma or equivalent.
• 1–2 years of administrative or office experience.
• Strong organizational skills and attention to detail.
• Clear written and verbal communication skills.
• Proficiency with Microsoft Office or Google Workspace.
• Comfort handling confidential financial information.

Responsibilities

• Receive, scan, and organize client documents in our document management system.
• Prepare and send invoices, track payments, and follow up on outstanding balances.
• Assist with e-filing logistics, including preparing signature pages and tracking filing confirmations.
• Manage the firm’s calendar and help coordinate deadlines, meetings, and appointments.
• Maintain accurate client records and keep our practice management software up to date.
• Help prepare engagement letters, letters to clients, and routine correspondence.
• Maintain confidentiality of sensitive client information at all times.

Skills

Administrative experience

Organizational skills

Attention to detail

Written and verbal communication

Confidential information handling

Education

High School Diploma or equivalent

Tools

Microsoft Office

Google Workspace

Job description

Knott LLP | Remote | Full-time

The Role

We’re looking for an organized, dependable Administrative Assistant to keep the firm running smoothly day to day. You’ll support our team with the operational work that lets them focus on clients: managing documents, handling mail and filings logistics, coordinating billing, and keeping our systems and records in order. This is a good fit for someone who takes pride in accuracy and follow-through and wants to learn how a professional tax practice works.

What You’ll Do

• Receive, scan, and organize client documents in our document management system
• Prepare and send invoices, track payments, and follow up on outstanding balances
• Assist with e-filing logistics, including preparing signature pages and tracking filing confirmations
• Manage the firm’s calendar and help coordinate deadlines, meetings, and appointments
• Maintain accurate client records and keep our practice management software up to date
• Help prepare engagement letters, letters to clients, and routine correspondence
• Maintain confidentiality of sensitive client information at all times

What We're Looking For

Required

• High school diploma or equivalent
• [1-2] years of administrative or office experience
• Strong organizational skills and attention to detail
• Clear written and verbal communication skillsProficiency with Microsoft Office or Google Workspace
• Comfort handling confidential financial information

Preferred

• Experience in a tax, accounting, or law office
• Familiarity with practice management or client portal software [e.g., Financial Cents]
• Bookkeeping or invoicing experience (QuickBooks or similar)