Administrative Assistant

1103 Team Member Services; Texas; On-site; USD 27,000 - 43,000; Full time

Job summary

AdventHealth is seeking an organized administrator to provide comprehensive support to senior leaders. You will manage calendars, arrange meetings, coordinate travel, and prepare reports with attention to accuracy and confidentiality.

Ideal candidates have secretarial experience and a background in healthcare or facilities support, with strong Microsoft Office skills, effective communication, and the ability to multitask in a fast-paced environment.

Qualifications

• 1+ secretarial experience required.
• 1+ healthcare experience preferred.
• Associate degree or higher preferred.
• Technical degree/certificate in facilities field preferred.

Responsibilities

• Provides logistics for meetings, including agenda, facilities, catering, accommodations and equipment.
• Prepares and distributes reports, agendas, letters, meeting minutes and organizational charts.
• Schedules and maintains leaders' calendars and coordinates travel arrangements; processes expense reports.
• Communicates professionally with staff, leadership, outside callers, and visitors.

Skills

Communication skills

English literacy

Interpersonal skills

Time management

Multitasking

Education

Associate or higher preferred

High School diploma or equivalent required

Facilities field technical degree/certificate

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Word

Job description

Company Overview

Our promise to you: Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family:

Benefits from Day One:

• Medical
• Dental
• Vision Insurance
• Life Insurance
• Disability Insurance
• Paid Time Off from Day One
• 403-B Retirement Plan
• 4 Weeks 100% Paid Parental Leave
• Career Development
• Whole Person Well-being Resources
• Mental Health Resources and Support
• Pet Benefits

Schedule: Full time Shift: Day (United States of America) Address: 2201 S CLEAR CREEK RD City: KILLEEN State: Texas Postal Code: 76549

Job Description

Hours will be: 8a-430p Moon/Tues; 730a-430p Wed/Thurs and 730a-3p Friday

Provides logistics for meetings, including agenda, facilities, catering, accommodations, and technical equipment. Organizes reoccuring conference calls Prepares, edits, and distributes reports, agendas, letters, meeting minutes, organizational charts, and other documents. Ensures all correspondence and documents have a professional appearance with correct grammar, punctuation, and spelling. Makes travel arrangements for assigned leaders and coordinates schedules. Completes expense reports in a timely manner and ensures they are processed by accounting. Manages difficult and demanding situations with tact and calmness while promoting peaceful resolutions. Communicates professionally with staff, leadership, outside callers, and visitors. Directs incoming communications according to director’s schedule and priorities. Other duties as assigned.

Schedules and maintains assigned leaders' calendars and updates Outlook with current information. Manages daily mail pick-up and distribution, package shipments, and certified mail, tracking all requests electronically. Maintains department inventory of office supplies and equipment, including purchase orders and check requests.

Knowledge, Skills, and Abilities

• Demonstrates ability to communicate by reading, writing legibly, speaking, and comprehending English effectively to carry out job requirements
• Proficient with Microsoft Office, including Outlook, Excel, PowerPoint, and Word
• Demonstrates strong interpersonal skills by effectively communicating with all levels of management, staff, outside vendors, and patients
• Exhibits effective time management and organizational skills with a strong emphasis on attention to detail and the ability to multitask
• Ability to remain calm under pressure and adapt to new situations and responsibilities
• Demonstrates problem-solving skills, including the ability to effectively solve problems in complex situations
• Familiarity with Electronic Medical/Health Records preferred; proficiency in medical terminology also [Preferred]
• Ability to work independently or in a team environment, demonstrating flexibility in work patterns
• Displays professional interactions with all levels of internal and external customers
• Must possess basic computer navigation skills and the ability to use technologies needed to perform job duties
• Knowledge and skills necessary to address age-appropriate considerations relating to the communication and safety needs of the patient populations served
• Strong math skills with an ability to understand and work with spreadsheets [Preferred]
• Excellent verbal and written communication skills, with the ability to effectively communicate in oral and written form and create positive interpersonal relationships
• Knowledge of intermediate to advanced application of Microsoft Office Suite and patient database systems
• Ability to deal with data of a sensitive and confidential nature and maintain confidentiality

Education

• Associate [Preferred]
• High School Grad or Equiv [Required]
• Field of Study: Technical degree/certificate in a facilities related field

Work Experience

• 1+ healthcare experience [Preferred]
• 1+ secretarial experience [Required]

Licenses and Certifications

• Cardiopulmonary Resuscitation (CPR) [Preferred]

Physical Requirements

Physical Requirements - https://tinyurl.com/23km2677

Pay Range

Pay Range: $19.47 - $31.16

Equal Opportunity

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

Every day, our fellow team members show up to work, unified by one shared mission: Extending the Healing Ministry of Jesus Christ. As a faith-based health care organization, our story is one of hope as we strive to heal and restore the body, mind and spirit. Though our facilities are spread across the country, this unwavering belief binds us together. Across every office, exam and patient room, we’re committed to providing individualized, holistic care. This is our Christian mission, and it inspires us to help make communities healthier and happier.