Administrative Assistant - Specialty Infusion Pharmacy

Soleo Health; Tempe (AZ); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive Wages

401(k) with a Match

Referral Bonus

Paid Time Off

Great Company Culture

Annual Merit Based Increases

Paid Parental Leave Options

Affordable Medical, Dental, and Vision

Company Paid Disability and Basic Life

HSA and FSA Options

Education Assistance Program

No Weekends or Holidays

Job summary

Soleo Health is seeking a Full-time Administrative Assistant to support our Specialty Infusion Pharmacy in Tempe, AZ. The role focuses on clerical tasks, scheduling, and coordinating communications to keep the office running smoothly.

You will assist the nurse and operations teams, answer phones, manage filing, and handle mail while maintaining a patient-friendly environment. Strong Microsoft Office skills and professional communication are essential.

Qualifications

• High school diploma or equivalent required; associate degree or office cert preferred.
• Minimum of one year in administrative roles, ideally in healthcare.
• Proficiency with Microsoft Office and Outlook; familiarity with Paylocity, CPR+, Alayacare, Insight is a plus.
• Excellent written and verbal communication; strong customer service and organizational skills.

Responsibilities

• Perform clerical duties to support regional productivity and organization.
• Answer phones, route calls, and take messages as needed.
• Maintain electronic and hard copy filing systems and handle mail.
• Manage office supplies and ordering; plan meetings and take minutes.
• Greet patients and visitors professionally and support executives with tasks.

Skills

Excellent writing

Communication

Customer service

Organizational skills

Education

High school diploma or equivalent

Associate degree or certification in office administration

Tools

Microsoft Office Suite

Outlook

Paylocity

CPR+

Alayacare

Insight

Job description

Soleo Health is seeking a Full-time Administrative Assistant to support our Specialty Infusion Pharmacy in Tempe, AZ.

Perks

• Competitive Wages
• 401(k) with a Match
• Referral Bonus
• Paid Time Off
• Great Company Culture
• Annual Merit Based Increases
• Paid Parental Leave Options
• Affordable Medical, Dental, and Vision Insurance Plans
• Company Paid Disability and Basic Life Insurance
• HSA and FSA (including dependent care) Options
• Education Assistance Program
• No Weekends or Holidays

Responsibilities

• Perform clerical duties that assist in the overall productivity and organization of the assigned region.
• Answer phone calls—routing to the appropriate recipient and take messages as necessary.
• Maintain electronic and hard copy filing systems.
• Handle all incoming and outgoing mail.
• Office supply management and ordering.
• Clerical duties such as typing, photocopying, and scanning.
• Plan meetings and take detailed minutes.
• Write and distribute emails to the entire team as needed.
• Greet and assist patients and visitors in a professional and friendly manner.
• Act as a point of contact for internal and external clients.
• Provide general support to visitors.
• Support nurse manager, pharmacy manager, and operation director with office related tasks as requested.
• Assist executive assistants with any assigned tasks including but not limited to on-site visits by the executive team.
• Train new staff on use of basic office equipment including but not limited to phone system use, copier, and postage machine.

Schedule

Monday-Friday 8:30 am - 5:00 pm, 40 hours a week with occasional flexibility.

Requirements

• High school diploma or equivalent; an associate degree or certification in office administration is preferred.
• Minimum of one-year administrative experience, preferably in office management—with Specialty Infusion Pharmacy experience preferred.
• Must have experience as a Medical Administrative Assistant; preferred experience working for a Specialty Infusion Pharmacy.
• Proficiency in Microsoft Office Suite and other computer programs including Outlook, Paylocity, CPR+, Alayacare, and Insight.
• Excellent writing and communication skills.
• Excellent customer service skills.
• Excellent organizational skills.
• Must be knowledgeable of computers and preferred knowledge of the following applications: Outlook, Paylocity, CPR+, Alayacare, and Insight.

About Us

Soleo Health is an innovative national provider of complex specialty pharmacy and infusion services, administered in the home or at alternate sites of care. Our goal is to attract and retain the best and brightest as our employees are our greatest asset. Experience the Soleo Health Difference!

Core Values

• Improve patients’ lives every day
• Be passionate in everything you do
• Encourage unlimited ideas and creative thinking
• Make decisions as if you own the company
• Do the right thing
• Have fun!

Soleo Health is committed to diversity, equity, and inclusion. We recognize that establishing and maintaining a diverse, equitable, and inclusive workplace is the foundation of business success and innovation. We are dedicated to hiring diverse talent and to ensuring that everyone is treated with respect and provided an equal opportunity to thrive. Our commitment to these values is evidenced by our diverse executive team, policies, and workplace culture.

Soleo Health is an Equal Opportunity Employer, celebrating diversity and committed to creating an inclusive environment for all employees. Soleo Health does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, gender identity, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an organization, parental status, military service or other non-merit factor.