Administrative Assistant

Parmele Disability Advocates; Springfield (MO); Hybrid; USD 21,000 - 30,000; Part time

Benefits offered by this job

Hybrid work

Flexible schedule

Paid time off

Job summary

Parmele Disability Advocates is seeking an Administrative Assistant to support the management team with daily administrative tasks. Responsibilities include email management, office supplies, event planning, vendor coordination, travel booking, and contract organization.

The role requires strong attention to detail, organization, and professional communication. The position offers hybrid work options, with a Springfield, MO office component.

Qualifications

• Attentiveness: high level of attention to detail and ability to spot errors.
• Organization: manage active list of projects with timelines; avoid missed tasks.
• Professional communication: draft emails and conduct calls professionally.
• Efficiency: complete tasks efficiently while understanding purpose and importance.
• Coachability: eager to learn and accept feedback.
• Technical proficiency: comfortable with Word, Excel, Outlook and new platforms.
• Relational: work well with a larger team toward common goals.

Responsibilities

• Monitor the general company email inbox and distribute information appropriately.
• Maintain inventory of office supplies/snacks for the Springfield office.
• Serve on the culture committee to plan company events and retreats.
• Help organize Parmele community events.
• Book business travel for attorneys and management members.
• Coordinate with vendors to schedule maintenance for 16 office locations.
• Organize contracts and leases to meet deadlines and renewals.
• Attend management meetings as needed and record action items.

Skills

Attention to detail

Organization

Professional communication

Efficiency

Coachability

Technical proficiency

Relational skills

Tools

Microsoft Word

Excel

Outlook

Job description

Benefits:

• Hybrid Work
• Flexible schedule
• Paid time off

Job Description

The Administrative Assistant position assists the Parmele management team in organizing and executing daily administrative tasks associated with maintaining business operations. They are responsible for:

• Monitoring the general company email inbox and distributing information to the appropriate parties.
• Maintaining inventory of office supplies/snacks in our main Springfield office.
• Serving on our culture committee to help plan and organize company events and retreats.
• Helping organize Parmele community events.
• Booking business travel for attorneys and management team members.
• Working with vendors to schedule necessary maintenance of our 16 office locations.
• Organizing contracts and lease agreements to ensure the organization is on time with deadlines and renewals.
• Occasionally attending management meetings in a secretarial capacity and recording action items for the group.
• Executing projects with the oversight of our management team in areas of expense analysis, lead management, PowerPoint presentations, etc.
• Miscellaneous day-to-day tasks and projects that are required to maintain the business.

The ideal candidate for this position is comfortable working with all members of the Parmele leadership team. They are comfortable with working with multiple departments in the organization and finding areas to add value on assigned projects. This is not a client facing position in person or over the phone, but this individual should be comfortable making outbound phone calls with vendors and team members and communicating professionally over email and chat.

This position offers flexibility in both the work schedule and the ability to be hybrid working from home and in our Springfield, MO office. We anticipate this individual will work on a part-time basis between 24 - 28 hours per week. Parmele is open to adjusting this part-time status to full-time for the right candidate. Parmele is open Monday-Friday from 8:00 am - 5:00 pm, so the hours worked will need to fall within those days and times. Some of the job duties, like meeting vendors on-site or monitoring office supplies, will require this individual to be in person. Many of the other aspects of this position can be completed working from home. This position will not require travel or work on nights and weekends.

Job Requirements

• Attentiveness: Possesses a high level of attention to detail and the ability to spot errors.
• Organization: Is able to keep an active list of projects with timelines and understands the importance of not allowing tasks to fall through the cracks.
• Professional Communication: Able to draft emails and conduct phone calls in a comfortable and professional manner.
• Efficiency: Completes tasks efficiently while also comprehending the purpose and importance of each task.
• Coachability: This individual is eager to learn and appreciates constructive feedback and coaching.
• Technical Proficiency: Comfortable engaging with various software platforms to perform their duties including Microsoft Word, Excel, and Outlook. This individual is comfortable learning new technology platforms.
• Relational: Works well as part of a larger team toward common goals.

Why should you work at Parmele Disability Advocates?

Have you ever wanted to work somewhere where you make a difference? Where you’re a part of a larger team working toward great, common goals? Where your past experiences are welcomed and appreciated? Where you can learn new skills and abilities and face new challenges advocating for those who can’t advocate for themselves? If you answered “yes” to these questions, then you might be a great fit at Parmele!

At Parmele Disability Advocates, we use our knowledge of disability law, along with our compassionate hearts, to zealously advocate for our clients as they pursue disability benefits, and to inspire hope in our communities.

Flexible work from home options available.