Administrative Assistant

Talentify; Shippensburg (Cumberland County); On-site; USD 42,000 - 65,000; Full time

Job summary

Oshkosh Corporation is seeking an Administrative Assistant to provide departmental support, manage schedules and travel, and handle communications. The role requires coordinating meetings, preparing presentations, and maintaining files in an office environment.

Candidates should have a High School Diploma or GED and at least 3 years of administrative experience, with strong Microsoft Office skills and the ability to work independently and with various levels of staff.

Qualifications

• High School Diploma or GED.
• Three (3) or more years administrative support experience.

Responsibilities

• Manage and coordinate the schedules and appointments of the department.
• Coordinate travel domestically and internationally, including passports and visas.
• Handle communications, take calls and messages, arrange conference calls.
• Schedule meetings, including on-site and off-site, conferences, presentations, and celebrations.
• Assist with preparing presentations, including research and compiling data.
• Compile and prepare reports as required, ensuring due dates are met.
• Maintain electronic files, distribution of mail and communications, ordering supplies, printer maintenance, processing invoices, maintaining files.

Skills

Interpersonal skills

Communication

Independent work

Collaboration

Confidential data handling

MS Office

Education

High School Diploma or GED

Job description

About JLG, an Oshkosh company

JLG began in 1969, when our founder, John L. Grove set out to resolve growing safety concerns in the construction industry. Since then we have been committed to understanding the challenges and delivering innovative solutions to the access market. We partner with customers to provide quality equipment, training opportunities and trusted support within the access industry. We are a global company, and our products—including mobile elevating work platforms, telehandlers, utility vehicles and accessories—can be found all over the world.

The Administrative Assistant provides departmental administrative support by conducting research, preparing reports, handling requests for information, receiving visitors, preparing travel schedules, arranging calls and scheduling meetings. Supports a medium to large team or a senior level manager. Works under broad supervision.

YOUR IMPACT

These duties are not meant to be all-inclusive and other duties may be assigned.

• Manage and coordinate the schedules and appointments of the department.
• Coordinate travel domestically and internationally, which includes assisting with passports and visas.
• Handle communications, take calls and messages, arrange conference calls.
• Coordinate and schedule meetings, including on-site and off-site, conferences, presentations, and celebrations.
• Assist with preparing presentations, which may include research and compiling data.
• Compile and prepare reports as required, ensuring due dates are met.
• Handle all miscellaneous administrative duties, which includes maintenance of electronic files, distribution of mail and communications, ordering supplies, printer maintenance, processing invoices, maintaining files, etc.

MINIMUM QUALIFICATIONS

• High School Diploma or GED.
• Three (3) or more years administrative support experience.

STANDOUT QUALIFICATIONS

• Proficient with the Microsoft Suite: Excel, Outlook, PowerPoint, Word, etc.
• Ability to work independently with minimal supervision. High degree of initiative, follow-through, and organizational skills.
• Excellent interpersonal communication (verbal and written) and collaboration skills.
• Ability to interface with personnel at all levels directly or virtually.
• Ability to manage confidential data.

WORKING CONDITIONS

The following represents general working conditions for this office-based role. Specific conditions may vary depending on business needs and individual circumstances.

• This role is primarily performed in a professional office environment with standard lighting, ventilation, and temperature-controlled settings.
• Duties are largely sedentary, requiring extended periods of sitting and using a computer and telephone.
• Visual acuity to operate a computer and read documents is required, along with auditory ability to participate in virtual and in-person meetings.
• Occasional movement within the office environment is necessary, including walking short distances, standing, or reaching for files.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this role.

Pay Range:

$42,100.00 - $64,500.00

The above pay range reflects the minimum and maximum target pay for the position across all U.S. locations. Within this range, individual pay is determined by various factors, including the scope and responsibilities of the role, the candidate's experience, education and skills, as well as the equity of pay among team members in similar positions. Beyond offering a competitive total rewards package, we prioritize a people-first culture and offer various opportunities to support team member growth and success.

Oshkosh is committed to working with and offering reasonable accommodation to job applicants with disabilities. If you need assistance or an accommodation due to disability for any part of the employment process, please contact us at [e-mail].

Oshkosh Corporation is a merit-based Equal Opportunity Employer. Job opportunities are open for application to all qualified individuals and selection decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or other protected characteristic. To the extent that information is provided or collected regarding categories as provided by law it will in no way affect the decision regarding an employment application.

Oshkosh Corporation will not discharge or in any manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with Oshkosh Corporation's legal duty to furnish information.

Certain positions with Oshkosh Corporation require access to controlled goods and technologies subject to the International Traffic in Arms Regulations or the Export Administration Regulations. Applicants for these positions may need to be "U.S. Persons," as defined in these regulations. Generally, a "U.S. Person" is a U.S. citizen, lawful permanent resident, or an individual who has been admitted as a refugee or granted asylum.