Administrative Assistant

Caterpillar Brazil; San Diego (CA); Hybrid; USD 56,000 - 84,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

Paid time off

401(k) savings plans

Health Savings Account

Flexible Spending Accounts

Career Development

Incentive bonus

Tuition Reimbursement

Job summary

Caterpillar Inc. through Solar Turbines Incorporated in San Diego seeks an Administrative Assistant to provide comprehensive office support.

You will manage schedules, coordinate domestic and international travel, process expenses, and handle communications to ensure smooth operations for multiple managers. Responsibilities include preparing minutes, coordinating meetings, maintaining supplies, and supporting both local and remote teams.

Qualifications

• Proficient in Microsoft Office suite and document formatting.
• Ability to manage multiple priorities and meet deadlines.
• Adaptability to changing priorities and schedules.
• Experience with Purchase Orders and Acquisition Requests in office ops.
• Strong organizational and communication skills.
• Experience supporting local and remote teams is a plus.

Responsibilities

• Prepare and distribute communications, meeting minutes and presentations.
• Coordinate domestic travel arrangements and expense processing.
• Schedule meetings, book rooms, and arrange catering and equipment.
• Maintain office supplies and handle correspondence routing.
• Operate standard office equipment and manage mail distribution.
• Support managers with administrative tasks and event coordination.

Skills

Microsoft Office

Multitasking

Adaptability

Purchase Orders

Acquisition Requests

Office Administration

Tools

Purchase Orders

Job description

Career Area: Business Services Job Description:

Your Work Shapes the World at Caterpillar Inc. When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it. The administrative assistance position will be responsible for providing comprehensive office support by managing schedules, handling correspondence, scheduling meetings, coordinating events, processing acquisition requests, and performing other clerical tasks to ensure smooth office operations. The position will report to the Manager of Turbine Assembly and Test and will have additional responsibilities of supporting Manager Turbomachinery Product Demand and the TMO Technology Manager.

What You Will Do:

• Typing and distributing communications, meeting minutes and presentations for staff.
• Facilitating domestic and international travel arrangements; assisting in payments, expense processing, and charge card reconciliation.
• Recognizes changing demands and priorities; validates changes with management.
• Arranges meetings, schedules rooms, equipment, refreshments, etc.
• Operates and maintains standard office equipment such as copiers, faxes, phones.
• Distributes internal and external correspondence to appropriate recipients.
• Orders, stocks and distributes office supplies.
• Work with Purchase Orders.

What You Have:

• Microsoft Office: Knowledge of Microsoft Office; ability to use the features and functions in Microsoft Office products.
• Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
• Flexibility and Adaptability: Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.
• Working Knowledge creating and working with Purchase Orders and Acquisition Requests.
• Office Administration: Extensive experience in an administrative position to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams with scheduling and coordinating events.

This Job Description is intended as a general guide to the job duties for this position and is intended for the purpose of establishing the specific salary grade. It is not designed to contain or be interpreted as an exhaustive summary of all responsibilities, duties and effort required of employees assigned to this job. At the discretion of management, this description may be changed at any time to address the evolving needs of the organization. It is expressly not intended to be a comprehensive list of “essential job functions” as that term is defined by the Americans with Disabilities Act.

Summary Pay Range:

$55,840.00 - $83,760.00

Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar.

Benefits:

• Medical, dental, and vision benefits*
• Paid time off plan (Vacation, Holidays, Volunteer, etc.)*
• 401(k) savings plans*
• Health Savings Account (HSA)*
• Flexible Spending Accounts (FSAs)*
• Health Lifestyle Programs*
• Employee Assistance Program*
• Voluntary Benefits and Employee Discounts*
• Career Development*
• Incentive bonus*
• Disability benefits Life Insurance Parental leave Adoption benefits Tuition Reimbursement*
• These benefits also apply to part-time employees

This position requires working onsite five days a week.

Visa Sponsorship is not available for this position.

Posting Dates:

August 26, 2026 - September 2, 2026

Any offer of employment is conditioned upon the successful completion of a drug screen.

Caterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply.

Powering the future through innovative, sustainable energy solutions.

About Solar Turbines Incorporated:

Solar Turbines Incorporated, headquartered in San Diego, California, is a wholly owned subsidiary of Caterpillar Inc. Solar manufactures the world’s most widely used family of mid-sized industrial gas turbines, ranging from 1 to 39 megawatts. More than 16,000 Solar units are operating in more than 100 countries with more than 3 billion operating hours. Solar is a leading provider of energy solutions, featuring an extensive line of gas turbine-powered compressor sets, mechanical drive packages, and generator sets. Solar’s customers put the company’s products to work in many areas, including production, processing and pipeline transmission of natural gas and crude oil, and generation of electricity and thermal energy for processing applications, such as manufacturing chemicals, pharmaceuticals, and food products. Solar’s foundation is people and Solar’s culture is one where individual contributions are valued, diversity in the workplace is encouraged, and safety is emphasized in all aspects of the business. Solar Turbines is comprised of a dedicated and multi-talented workforce of more than 9,000 employees with decades of experience working as a global team.