Administrative Assistant

University of Utah; Salt Lake City (UT); On-site; USD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant to provide crucial support to the Women’s Basketball program. This role involves managing travel logistics, overseeing administrative tasks, and ensuring compliance with university policies. Ideal candidates will possess strong organizational and communication skills, along with a background in administrative support. Join a dynamic team dedicated to enhancing the athletic experience for student-athletes. This position offers a chance to make a significant impact within a vibrant university environment.

Qualifications

• 3 years of full-time secretarial experience required.
• Demonstrated human relations and effective communication skills.

Responsibilities

• Provides administrative support to the Women’s Basketball program.
• Manages travel expense reports and employee reimbursements.
• Coordinates with the Athletics Business Office for related duties.

Skills

Administrative Support

Communication Skills

Organizational Skills

Bookkeeping

Education

Associate Degree in Business

Job description

Details

Open Date 05/09/2025

Requisition Number PRN41871B

Job Title Administrative Assistant

Working Title Administrative Assistant

Job Grade D

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

VP Area President

Department 00327 - Athletics Department

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $20.59 - $21.55

Close Date 08/10/2025

Priority Review Date (Note - Posting may close at any time)

Job Summary

Provides complex administrative support for department management. Coordinates and oversees the work of support staff.

Responsibilities

Job Functions

• Provides administrative support to the Women’s Basketball program, including coaches, support staff, and student-athletes.

• Manages travel expense reports and employee reimbursements for the Women’s Basketball program by reviewing all travel documents and receipts for accuracy, while also ensuring University and Departmental policies are being met.

• Serves as the Purchasing Card Reallocator, reviewing and collecting receipts from cardholders while ensuring that proper P-Card policies and procedures are being followed.

• Responsible for ordering standard operational supplies through the campus accounts payable Purchasing System.

• Assists with meeting & event set up, as well as other duties as assigned.

• Manages calendars for the Women’s Basketball staff.

• Coordinates with the Athletics Business Office to perform other related duties as assigned.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Conditions

Nearly continuously: office environment

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Prior University of Utah Experience

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.