Administrative Assistant

IMEG Corporation; Rock Island (IL); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Paid internship

Mentor program

Path to full-time

IDEA program

Real impact

Cross-discipline exposure

AI platform MEG

Job summary

IMEG is seeking an Administrative Assistant in Rock Island, IL. The role provides administrative support to engineering teams and handles day-to-day tasks, including using IMEG templates. You will contribute to meeting project goals and client expectations while upholding IMEG standards.

State of Illinois Pay Range is $45,000-$55,000 annually. Benefits include health insurance, PTO, retirement plans, and opportunities for career growth within a 100+ office, employee-owned firm.

Qualifications

• High School Diploma or GED is required; an Associate degree is preferred.
• No experience is required, 1 year experience in engineering administration preferred.

Responsibilities

• Follow and promote IMEG Standards
• Assist assigned team and other teams as needed
• Maintain confidentiality of project/client, corporate, and employee matters
• Work with engineering specifications for all applicable disciplines
• Attend and actively contribute to group meetings
• Phone answering as needed
• Arrange meetings/travel as needed for team/office
• Handle incoming/outgoing mail and shipping as needed

Skills

Multitasking

Professional communication

Organizational skills

MS Office proficiency

Customer service orientation

Team player

Self-motivated and flexible

Education

High School Diploma/GED

Associate Degree preferred

Tools

MS Office Suite

Job description

Administrative Assistant | Rock Island

IMEG is hiring an Administrative Assistant in Rock Island, IL. The Administrative Assistant will be responsible for providing administrative support for assigned engineering teams and completing day-to-day administrative tasks. Additionally, this position will demonstrate proficiency at using and reviewing IMEG standard document templates. This position will be expected to work within the team's monetary budget as well as collaborate with cross-functional teams to meet project goals and client expectations.

Principal Responsibilities

• Follow and promote IMEG Standards
• Assist assigned team and other teams as needed
• Maintain confidentiality of project/client, corporate, and employee matters
• Work with engineering specifications for all applicable disciplines
• Attend and actively contribute to group meetings
• Phone answering as needed
• Arrange meetings/travel as needed for team/office
• Handle incoming/outgoing mail and shipping as needed

Required Skills/Abilities

• Ability to multi-task
• Ability to work with staff of all levels
• Strong communication and organizational skills
• Proficient in MS Office Suite including but not limited to Word, Excel, and Outlook
• Strong customer service orientation coupled with the ability to exhibit and maintain a positive attitude
• Team player but also able to work on own initiative
• Self-motivated and flexible

Education and Experience

• High School Diploma/GED required
• Associate Degree preferred
• No experience required, 1 year experience with engineering administration preferred

Why IMEG

We put people at the center of who we are, creating positive outcomes for people, communities, and our planet.

• A paid internship with real, hands-on project work, not busywork
• A structured program with an assigned mentor and a cohort of fellow interns
• A clear path to full-time: many interns and co-ops convert to full-time roles at IMEG
• IDEA Program: a firm-wide innovation accelerator where employees across every discipline develop and scale new tools, from VR and AI to carbon-reduction technology
• Real impact from day one: at IMEG, an intern once became our Virtual Reality leader
• Exposure across disciplines and offices at a 100+ office, employee-owned firm
• MEG, our in-house AI platform, helps employees find information and build agents that streamline project workflows and calculations

State of Illinois Pay Range: $45,000 - $55,000 annually

The range listed above represents the base pay IMEG reasonably and in good faith expects to pay for this position in the work location identified above at the time of posting. For positions available in multiple locations, the minimums and maximums may vary based on work location.

Individual compensation will be determined based on job-related factors, including the candidate's experience, education, knowledge, skills, abilities, and licensure and certifications. Other rewards may include annual bonuses and stock ownership options. In addition, IMEG provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays, and paid time off (PTO). This information is being provided in compliance with local laws. Additional information regarding employee benefits may be found on our company website at www.imegcorp.com.

IMEG, an employee-owned corporation, is committed to investing in employees' futures through professional development programs and opportunities for career advancement. We offer a comprehensive benefits package including generous PTO, flexible schedule, and assistance with tuition reimbursement. Additionally, employees are eligible to enroll in health, dental, vision, and life insurance on their first day of employment.

Want to learn more about IMEG and our other amazing career opportunities? Please visit https://www.imegcorp.com/careers/.

IMEG is committed to providing equal employment opportunities in all employment practices, without regard torace, color, religion, sex (including sexual orientation or gender identity), gender, national origin, disability, age, genetic information(including family medical history), parental status (including pregnancy, childbirth or related medical conditions includinglactation), ethnic origin, hair type (including hairstyle or hair texture), citizenship status, marital status, military service, veteran'sstatus, political affiliation, non-merit-based factors, or any other characteristic protected by law. In accordance with antidiscrimination law, it is the purpose of this policy to put into effect these principles and mandates. IMEG prohibitsdiscrimination and harassment of any type. IMEG conforms to the spirit as well as to the letter of all applicable laws andregulations.

All applicants have the right to request access, correction, and deletion of their personal information from our system. In order to make a request, please email [e-mail].