Administrative Assistant

Hoffman Construction Company; Portland (OR); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Competitive pay

Training & development

Health benefits

Inclusive culture

Job summary

Hoffman Construction is seeking an Administrative Assistant for the Hoffman Equipment Yard to support day-to-day operations and a broad range of projects. This role is in-office and reports to the Equipment Yard Office Manager, collaborating with internal and external partners to ensure efficient yard operations.

The candidate will handle a wide array of administrative duties, manage invoices, and contribute to cost control and process improvements across Hoffman Construction projects.

Qualifications

• High School Diploma or GED required.
• Associate's degree in Business, Accounting, or equivalent work experience required.

Responsibilities

• Maintain Hoffman Yard Facilities and manage its operations.
• Ensure equipment and materials are well-maintained and delivered to project sites.
• Review, audit, and distribute equipment rental invoices.
• Negotiate purchase and rental agreements with suppliers.
• Assist in annual audits of rental rates.
• Support on-site team with administrative tasks and coordination.

Skills

Windows

Microsoft Office 365

Excel

Word

Outlook

PowerPoint

Teams

Bluebeam

JD Edwards Enterprise One

Equipment rental operations

Construction tools & equipment

DOT regulations

Time management

Communication skills

Education

High School Diploma or GED

Associate's degree in Business/Accounting or equivalent

Tools

JD Edwards Enterprise One

Bluebeam

Job description

Job Description

The Administrative Assistant at the Hoffman Equipment Yard is pivotal in maintaining the seamless operation of the yard's activities. The Administrative Assistant will report directly to the Equipment Yard Office Manager and will collaborate with internal and external partners. They will own a wide array of administrative and clerical duties and will be engaged in a variety of tasks that are crucial in supporting a broad range of Hoffman Construction projects and activities. To support the on-site team, and day-to-day operations, this position will be fully in-office. This role is designed for someone who thrives in a dynamic setting and is driven to contribute to the effectiveness and efficiency of the team.

Job Description

The Administrative Assistant at the Hoffman Equipment Yard is pivotal in maintaining the seamless operation of the yard's activities. The Administrative Assistant will report directly to the Equipment Yard Office Manager and will collaborate with internal and external partners. They will own a wide array of administrative and clerical duties and will be engaged in a variety of tasks that are crucial in supporting a broad range of Hoffman Construction projects and activities. To support the on-site team, and day-to-day operations, this position will be fully in-office. This role is designed for someone who thrives in a dynamic setting and is driven to contribute to the effectiveness and efficiency of the team.

Salary Range

$50,000 - $65,000

Essential Responsibilities

• Maintain all Hoffman Yard Facilities and manage its operations.
• Ensure that all equipment and materials are well-maintained and in good working order when assets are delivered to each project site.
• Negotiate effective purchase and rental agreements with various equipment and material suppliers.
• Perform annual audits of rental rates.
• Review, audit, and distribute equipment rental invoices.
• Provide assessment of damages and assign any repairs necessary to the appropriate project site.
• Evaluate proposed equipment/material purchases based on price, maintenance costs, remaining lifespan of items and rental rate to determine an acceptable rate of return for each purchased item.
• Other duties as assigned.

Qualifications

Education

• High School Diploma or GED required.
• Associate's degree in Business, Accounting, or equivalent degree and/or equivalent work experience required.

Professional Experience

• At least two (2) years of experience in rental operations, warehouse management, and/or facilities management preferred.

Position Related Skills

• Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, Power Point and Teams) and have a general understanding of working within a computer network.
• Working knowledge in Bluebeam preferred.
• Working knowledge of accounting software JD Edwards Enterprise One preferred.
• Demonstrate a thorough understanding of all aspects of construction tools, equipment, materials, and warehouse facilities.
• Demonstrate a thorough understanding of the Department of Transportation Regulations for the areas that business will be conducted, and project sites are located.
• Experience with management of equipment rental operations.
• Highly developed visual observation and interpretation skills.
• Ability to work well and maintain a cooperative attitude through high-pressure situations.
• Excellent time-management skills and ability to multi-task and prioritize work while frequently interrupted by phone calls and questions on work in progress.
• Excellent written and oral communication skills with an ability to develop strong interpersonal relationships.
• Ability to work well in a large professional setting. Patience and professionalism are essential.
• Must be a strong team player with the ability to collaborate with various personnel within and across departments and at all levels of leadership.
• Work schedule must be flexible to allow extended hours or off-shift work to accommodate changing construction schedule and sequences.

Physical And Mental Requirements

• Standing/Walking/Sitting: Workday is a combination of being stationary and moving about the work location. Up to 75% of the workday is spent outdoors navigating construction sites.
• Must be able to climb ladders/stairs: Must be able to ascend and descend ladders, scaffolds, stairs, and work in confined spaces.
• Hands/Arms: Constantly uses machinery and other tools to operate, activate, use, prepare, inspect, place, detect, and position materials.
• Sight: Specific vision abilities include close vision, depth perception, and the ability to adjust focus in an outdoor environment. Must be able to; visually inspect work, look for small defects, and small parts, and/or operate machines (including inspection); use measurement devices; and/or assemble or fabricate parts. Must be able to safely operate a vehicle with a valid driver's license.
• Hearing: sufficient to hear conversational levels in person and over the telephone and radio; sufficient to hear alarms on equipment
• Speech: sufficient to make oneself heard in person, speak in front of groups, and be understood over the telephone and radio.
• Lift/Carry: Must have the ability to lift or manipulate 25 pounds and carry or push it 50-100 Feet.
• Bending/Twisting: Regularly
• Kneeling/Crouching/Crawling: Regularly
• Constant mental alertness, accuracy, and attention to detail required.
• Must be able to work independently, make decisions, and follow through on all assignments.
• Must be able to plan and organize work.

About Us

Build What Matters. Create What's Next.

Hoffman Construction is a forward-thinking, self-performing builder specializing in technically complex, sustainable projects across advanced technology, mission critical, life sciences, healthcare, higher education, and commercial markets. Since 1922, we've grown from entrepreneurial roots into a multi-billion-dollar, employee-owned enterprise - now a dynamic family of companies with a national presence and a legacy of excellence.

At Hoffman Construction, your potential has room to grow. Whether you're on a jobsite or in a corporate office, you'll be empowered to take initiative, explore new paths, and shape the future of construction. We believe in building opportunity together—by unlocking talent, inspiring innovation, and driving forward the ideas that make a difference.

Join Us And Benefit From

• Competitive pay and advancement opportunities
• Ongoing professional training and development
• Comprehensive benefits—including free primary care for you and your family through our dedicated clinics, health insurance, paid time off, and a generous retirement plan.
• A culture rooted in inclusion, collaboration, and respect.

We're hiring across all departments.

Discover your future with us.

https://www.hoffmancorp.com/careers/

Application review will consider without limitation the following criteria: qualifications, education, and experience specific to the job description/duties as well as prior experience with Hoffman Construction. Applicants must be able to pass the Hoffman Drug and Alcohol test.

Hoffman Construction is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law.

This job description is intended to outline the general nature and level of work being performed by employees. It is not designed to cover or contain a comprehensive list of responsibilities, duties, or skills required of the employee of this job. Furthermore, this description is subject to change at the discretion of the company, with or without notice.

• Please note, we are not able to offer sponsorship for this position. **