Administrative Assistant

Aerotek; Pocahontas (IA); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Job summary

Aerotek in Pocahontas, IA is seeking an Administrative Support professional to provide essential clerical and administrative assistance for our manufacturing facility. This role requires strong organization, attention to detail, and proficiency with Word, Excel, Outlook, and PowerPoint, supporting leaders, vendors, customers, and visitors while maintaining confidentiality.

Based in a first-shift, onsite environment, you will help manage calendars, prepare reports, enter data, and coordinate

Qualifications

• High school diploma or equivalent.
• 1-2 years of administrative or office support experience, preferably in a manufacturing or production environment.
• Proficiency in Microsoft Office, including Excel, Word, Outlook, and PowerPoint.
• Strong data entry skills with high accuracy and attention to detail.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities, with the ability to manage multiple priorities.
• Ability to handle confidential information with discretion and professionalism.
• Ability to work independently with minimal supervision and effectively as part of a team.
• Professional phone etiquette and front desk/customer-facing communication skills.
• Comfort working in and around a production floor environment.

Responsibilities

• Provide administrative support to leadership and departmental staff across the manufacturing facility.
• Create, edit, and maintain documents, reports, spreadsheets, and presentations using Microsoft Office applications.
• Manage calendars, schedule meetings, and coordinate appointments to support efficient time management.
• Answer and direct phone calls, emails, and visitor inquiries in a professional and courteous manner.
• Greet guests at the front desk and ensure a positive, welcoming experience for visitors and vendors.
• Maintain organized filing systems, records, and confidential documents in both physical and electronic formats.
• Enter and update data accurately in company databases and systems, including production and inventory information.
• Work on the production floor at times to support production-related administrative needs and data entry.
• Collaborate closely with the production team and remote HR team to support cross-functional operations.

Skills

Microsoft Office

Data entry

Communication skills

Organizational skills

Teamwork

Front desk/customer-facing

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

PowerPoint

Job description

Job Title: Administrative Support

Job Description

The Administrative Support professional provides comprehensive administrative and clerical support to ensure the smooth and efficient operation of a manufacturing facility. This role requires strong organizational skills, keen attention to detail, and solid proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint. Acting as a key point of contact for employees, vendors, customers, and visitors, this position supports both daily office functions and production-related administrative activities while maintaining confidentiality and adherence to company policies.

Responsibilities

• Provide administrative support to leadership and departmental staff across the manufacturing facility.

• Create, edit, and maintain documents, reports, spreadsheets, and presentations using Microsoft Office applications.

• Manage calendars, schedule meetings, and coordinate appointments to support efficient time management.

• Answer and direct phone calls, emails, and visitor inquiries in a professional and courteous manner.

• Greet guests at the front desk and ensure a positive, welcoming experience for visitors and vendors.

• Maintain organized filing systems, records, and confidential documents in both physical and electronic formats.

• Enter and update data accurately in company databases and systems, including production and inventory information.

• Work on the production floor at times to support production-related administrative needs and data entry.

• Collaborate closely with the production team and remote HR team to support cross-functional operations.

Essential Skills

• High school diploma or equivalent.

• Minimum of 1-2 years of administrative or office support experience, preferably in a manufacturing or production environment.

• Proficiency in Microsoft Office, including Excel, Word, Outlook, and PowerPoint.

• Strong data entry skills with high accuracy and attention to detail.

• Excellent written and verbal communication skills.

• Strong organizational and multitasking abilities, with the ability to manage multiple priorities.

• Ability to handle confidential information with discretion and professionalism.

• Ability to work independently with minimal supervision and effectively as part of a team.

• Professional phone etiquette and front desk/customer-facing communication skills.

• Comfort working in and around a production floor environment.

Work Environment

This role is based in a manufacturing facility on a first-shift schedule, working Monday through Friday from 8:00 a.m. to 4:30 p.m. The position involves working closely with the production team and a remote HR team, with time spent both in the office and on the production floor. The facility has a distinct smell that is noticeable within the work area. The culture emphasizes a strong team mentality, with employees cross-trained across various administrative functions. The daily schedule includes two 15-minute breaks and a 30-minute unpaid lunch at 11:30 a.m. The environment is professional, safety-focused, and structured to support efficient operations and collaboration.

Job Type & Location

This is a Contract to Hire position based out of Pocahontas, IA.

Pay and Benefits

The pay range for this position is $22.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your jobclassification and length of employment. Benefits are subject to change and may besubject to specific elections, plan, or program terms. If eligible, the benefitsavailable for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Pocahontas, IA.

Application Deadline

This position is anticipated to close on Oct 2, 2026.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.